FY 2003 Mainstem/Systemwide proposal 198906201

Section 1. General administrative information
Section 2. Past accomplishments
Section 3. Relationships to other projects
Section 4. Budgets for planning/design phase
Section 5. Budgets for construction/implementation phase
Section 6. Budgets for operations/maintenance phase
Section 7. Budgets for monitoring/evaluation phase
Section 8. Budget summary

Reviews and Recommendations

Additional documents

Title	Type
198906201 Narrative	Narrative

Section 1. Administrative

Proposal title	Fish and Wildlife Program Implementation
Proposal ID	198906201
Organization	Columbia Basin Fish & Wildlife Authority (CBFWA)
Proposal contact person or principal investigator
Name	Jann Eckman
Mailing address	2501 S.W. First Street, Suite 200 Portland, Oregon 97201
Phone / email	5032290191 / jann@cbfwa.org
Manager authorizing this project	Jann Eckman
Review cycle	Mainstem/Systemwide
Province / Subbasin	Mainstem/Systemwide /
Short description	Coordinate fish and wildlife participation in regional mitigation activities in implementation of the FWP, annual project and funding recommendations, rolling provincial review, subbasin planning, program amendment recommendations, etc.
Target species	All species

Project location

Latitude	Longitude	Description
		Columbia River Basin
		Portland

Reasonable and Prudent Alternatives (RPAs)

Sponsor-reported:

RPA

Relevant RPAs based on NMFS/BPA review:

Reviewing agency	Action #	BiOp Agency	Description

Section 2. Past accomplishments

Year	Accomplishment
2001	Completed subbasin summaries as part of the rolling Provincial Review - Mountain Columbia, Columbia Plateau, Blue Mountain, Mountain Snake.
	Initiated Columbia Cascade, Columbia Estuary, Lower Columbia, Middle Snake, Upper Snake, Mainstem & Systemwide subbasin summaries as part of the rolling Provincial Review
	Initiated and completed subbasin summaries as part of the Rolling Review - Intermountain & Gorge Provinces.
2000	Initiated Mountain Columbia & Columbia Plateau Province subbasin summaries as part of the Rolling Review.
	Developed list of ongoing projects for inclusion in FY 2001 DAIWP, submit a balanced budget, and work with NWPPC/BPA to finalize recommendations.
	Cooperatively developed templates for watershed assessments, subbasin assessments, and subbasin plans.
	Coordinated Program Amendments between Members, NWPPC, and others.
	Additional Past Accomplishments were included in the ecosystem summaries.
1999	Developed list of ongoing projects for inclusion in FY 2000 DAIWP, a balanced budget, and worked with NWPPC/BPA to finalize recommendations.

Section 3. Relationships to other projects

Project ID	Title	Description
199403300	Fish Passage Center	Supervisory oversight
199600500	ISAB Independent Scientific Advisory Board	Contract administration
	All projects in the Fish and Wildlife Program	Coordination, review, logistical and technical support

Section 4. Budget for Planning and Design phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2003 cost	Subcontractor

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Planning and Design phase

Section 5. Budget for Construction and Implementation phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2003 cost	Subcontractor

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Construction and Implementation phase

Section 6. Budget for Operations and Maintenance phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2003 cost	Subcontractor
1. Produce a draft compilation of project proposals and review comments from the second round of the Rolling Provincial review.	1.1 Arrange, facilitate, and record actions of meetings.	2003-2005	$728,786
	1.2 Make appropriate materials available to project sponsors and the public.		$0
	1.3 Organize proposal presentations and site visits.		$0	Yes
	1.4 Coordinate fish and wildlife manager assessment of the adequacy of provincial suites of proposals to address F&W Program goals and objectives.		$0	Yes
	1.5 Facilitate development of Program Plans for the Mainstem/Systemwide province.		$0	Yes
	1.6 Work with NWPPC staff to draft a compilation of the results of the second provincial reviews.		$0
2. Produce a draft compilation of up-to-date project budgets for the annual Start-of-Year Program budget.	2.1 Coordinate the fish and wildlife managers in conducting an annual status review of ongoing project implementation and budgets.	ongoing	$143,769	Yes
	2.2 Cooperate with BPA and Council staff to track project budgets at the province and regional scales.		$0
	2.3 Assist project sponsors to update budget needs for capital projects.		$0	Yes
	2.4 Work with NWPPC staff to develop a draft annual capital plan and start-of-year budget for the F&W Program .		$0	Yes
	2.5 Facilitate the fish and wildlife manager review of a draft capital plan and SOY budget.		$0	Yes
3. Produce fish and wildlife recommendations on within-year modifications to project scopes-of-work and budgets.	3.1 Assist project sponsors in developing modification requests.	ongoing	$341,360	Yes
	3.2 Facilitate fish and wildlife manager review of requests.		$0	Yes
	3.3 Work with Council staff to coordinate fish and wildlife manager presentation to the Council.		$0	Yes
4. Produce coordinated fish and wildlife manager recommendations on Program amendments.	4.1 Facilitate discussion of fish and wildlife manager views.	ongoing	$242,929	Yes
	4.2 Assist fish and wildlife managers to develop consensus (or at least coordinated) positions.		$0	Yes
	4.3 Coordinate the fish and wildlife managers’ presentation of the recommendations.		$0	Yes
	4.4 Work with Council staff and others to achieve regional support for the recommendations.		$0
5. Produce coordinated fish and wildlife manager comments on regional issues.	5.1 Facilitate fish and wildlife discussion of regional issues.	ongoing	$166,438	Yes
	5.2 Assist fish and wildlife managers to develop consensus (or at least coordinated) comments.		$0	Yes
	5.3 Coordinate fish and wildlife managers’ presentation of the comments.		$0	Yes
6. Facilitate the collective involvement of the fish and wildlife managers in regional planning	6.1 Work with Council and BPA staff to identify activities requiring the collective expertise of the fish and wildlife managers.	ongoing	$103,402	Yes
	6.2 Coordinate the input of the fish and wildlife managers		$0	Yes
7. Facilitate information exchange on regional fish and wildlife matters	7.1 Maintain CBFWA Internet web site		$149,006
	7.2 Maintain databases of current and past project budgets and objectives, addresses, regional calendar of activities, etc.		$0
	7.3 Distribute fish and wildlife documents		$0
	7.4 Assist BPA and NWPPC in developing Internet-based project data base		$0

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost
1. Produce a draft compilation of project proposals and review comments from the second round of the Rolling Provincial review.	2004	2007	$3,171,499
2. Produce a draft compilation of up-to-date project budgets for the annual Start-of-Year Program budget.	2004	2007	$625,648
3. Produce fish and wildlife recommendations on within-year modifications to project scopes-of-work and budgets.	2004	2007	$1,485,518
4. Produce coordinated fish and wildlife manager recommendations on Program amendments.	2004	2007	$1,057,166
5. Produce coordinated fish and wildlife manager comments on regional issues	2004	2007	$724,296
6. Facilitate the collective involvement of the fish and managers in regional planning.	2004	2007	$449,981
7. Facilitate information exchange on regional fish and wildlife matters	2004	2007	$648,437

Outyear budgets for Operations and Maintenance phase

FY 2004	FY 2005	FY 2006	FY 2007
$1,939,463	$2,005,404	$2,073,588	$2,144,090

Section 7. Budget for Monitoring and Evaluation phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2003 cost	Subcontractor
8. Compile an Annual Report on the status and trends of fish and wildlife populations in the Columbia River Basin	8.1 Facilitate managers technical and policy input to the AnnualReport	ongoing	$103,402	Yes
	8.2 Conduct and assemble analyses of the current status and trends in fish and wildlife populations and/or their habitats		$0
9. Coordinate technical and policy input by the fish and wildlife managers to regional research, monitoring and evaluation activities	9.1 Provide technical support and facilitate managers' input to identification of objectives, performance standards and attributes for subbasin plans.	ongoing	$88,953	Yes
	9.2 Provide technical support and facilitate managers input to evaluation activities to determine whether proposed subbasin strategies and resultant processes will achieve basin and province level objectives and performance standards.		$0	Yes
10. Facilitate regional Habitat Evaluation Procedure team	10.1 Manage HEP team subcontract	ongoing	$149,370	Yes
	10.2 Assist HEP team with logistical support and schedule coordination		$0

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost
8. Compile an Annual Report on the status and trends of fish and wildlife populations in the Columbia River Basin	2004	2007	$449,981
9. Coordinate technical and policy input by the fish and wildlife managers to regional research, monitoring and evaluation activities	2004	2007	$387,100
10. Facilitate regional Habitat Evaluation Procedure team	2004	2007	$527,313

Outyear budgets for Monitoring and Evaluation phase

FY 2004	FY 2005	FY 2006	FY 2007
$327,409	$334,171	$345,533	$357,281

Section 8. Estimated budget summary

Itemized budget

Item	Note	FY 2003 cost
Personnel	FTE: 9	$621,281
Fringe		$260,375
Supplies		$15,200
Travel	Staff	$127,000
Indirect		$305,394
Subcontractor	Members' staff and travel, 12.8% indirect	$400,000
Other	Copier, telephone, printing,	$15,750
		$1,745,000

Total estimated budget

Total FY 2003 cost	$1,745,000
Amount anticipated from previously committed BPA funds	$0
Total FY 2003 budget request	$1,745,000
FY 2003 forecast from 2002	$2,103,717
% change from forecast	-17.1%

Reason for change in estimated budget

Decreased funds available

Reason for change in scope

Regional agreement on the value of the effort

Cost sharing

Organization	Item or service provided	Amount	Cash or in-kind
20 F & W manager organizations	Staff time, FY2003-FY2005	$3,840,000	in-kind

Other budget explanation

Annual inflation assumed to be 3.4%. Fish and wildlife managers' total annual costs (staff and travel) are assumed to be approximately $1,920,000; two-thirds provided as a cost-share contribution.

Reviews and recommendations

This information was not provided on the original proposals, but was generated during the review process.

REVIEW:
ISRP Preliminary Review (ISRP 2002-13)

Recommendation:
Not applicable - no response required

Date:
Aug 2, 2002

Comment:

Not applicable, not amenable to scientific review.

REVIEW:
CBFWA Funding Recommendation

Recommendation:
Core Program

Date:
Oct 24, 2002

Comment:

REVIEW:
CBFWA FY03 Budget Review Comments

Recommendation:
Core Program

Date:
Oct 24, 2002

Comment:

The staff portion of this budget is $1,301,884. Reductions have been made in the office supplies and travel budget. As of November 1, 2002 CBFWF is not able to join PSMFC in the large group health insurance plan. Any savings found in the budget have been applied to insurance costs that have risen by 52%. The member's portion of this budget is $747,048 for hourly compensation and travel for regional coordination and $168,489 for the HEP team. Indirect costs are included in these budgets.

REVIEW:
ISRP Final Review (ISRP 2002-14)

Recommendation:
Not Reviewed

Date:
Nov 5, 2002

Comment:

Not applicable, not amenable to scientific review.

REVIEW:
NMFS Review

Recommendation:

Date:
Jan 21, 2003

Comment:

Statement of Potential Biological Benefit
Indirect benefits.

Comments
CBFWA provides a valuable coordination service to the Columbia River Basin's fish and wildlife managers and those who utilize the Authority's staff and data resources.

Already ESA Required?
No

Biop?
No

REVIEW:
NWPPC Funding Recommendation

Recommendation:
Fund (Tier 1)

Date:
Jun 11, 2003

Comment:

Category:
1. Council Staff preferred projects that fit province allocation

Comments:
Revised 061103 by Council decision, objectives 1 and 4 of Section 6 need to be revised to reflect current work plan. Section 7 to be reviewed for potential duplication with 35033.

REVIEW:
BPA Funding Decision

Recommendation:

Date:
Aug 4, 2003

Comment:

Need to review CBFWA contracts to determine if cost efficiencies can be achieved through consolidation. It may be appropriate to review additional cost-share from CBFWA members. Concur with NPCC re. reduction in effort following Provincial Review Process; budget figures shown are same as recommended by NPCC.

REVIEW:
Project Sponsor Request for FY04-05

Recommendation:

Date:
Sep 20, 2003

Comment:

REVIEW:
NW Power and Conservation Council's FY 2006 Project Funding Review

Funding category:
expense

Date:
May 2005

FY05 NPCC start of year:	FY06 NPCC staff preliminary:	FY06 NPCC July draft start of year:
$1,932,700	$1,852,515	$1,852,515

Sponsor comments: See comment at Council's website