FY 2001 Ongoing proposal 198812025

Section 1. General administrative information
Section 2. Past accomplishments
Section 3. Relationships to other projects
Section 4. Budgets for planning/design phase
Section 5. Budgets for construction/implementation phase
Section 6. Budgets for operations/maintenance phase
Section 7. Budgets for monitoring/evaluation phase
Section 8. Budget summary

Reviews and Recommendations

Additional documents

Title	Type

Section 1. Administrative

Proposal title	Yakima/Klickitat Fisheries Project (YKFP) Management, Data and Habitat
Proposal ID	198812025
Organization	Yakama Nation (YN)
Proposal contact person or principal investigator
Name	Melvin R. Sampson
Mailing address	P.O. Box 151 Toppenish, WA 98948-0151
Phone / email	5098656262 / mel@yakama.com
Manager authorizing this project	Melvin R. Sampson
Review cycle	FY 2001 Ongoing
Province / Subbasin	Columbia Plateau / Yakima
Short description	This proposal supports the Yakama Nation's (YN) policy, management and administrative activities related to YKFP operations in the Yakima and Klickitat River Basins.
Target species

Project location

Latitude	Longitude	Description

Reasonable and Prudent Alternatives (RPAs)

Sponsor-reported:

RPA

Relevant RPAs based on NMFS/BPA review:

Reviewing agency	Action #	BiOp Agency	Description

Section 2. Past accomplishments

Year	Accomplishment
1997	As Lead Agency, YN implemented YKFP operations; managed and directed all YN management, administrative, science and technical personnel; participated in all activities affecting Project management and administration.
1997	As co-managers, the YN and WDFW developed project policy and implemented planning functions.
1997	YN and WDFW -- organized and ensured successful completion of Project Annual Review.
1997	YN and WDFW -- coordinated all environmental compliance activities with BPA.
1997	YN and WDFW -- managed and directed all sub-contractors providing services to the Project.
1998	YN and WDFW performed all management activities listed above.
1999	YN and WDFW performed all management activities listed above.
1999	YKFP Data and Information Center organized; Data Manager hired; development of data management system initiated.
1999	YKFP Habitat Coordinator hired.
2000	YKFP Data and Information Center refines systems for tracking project budgets, and for tracking juvenile and adult migrants in the Yakima Basin; interim project website created, enabling electronic access to Yakima Basin migration data.

Section 3. Relationships to other projects

Project ID	Title	Description

Section 4. Budget for Planning and Design phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost	Subcontractor
N/A -- See proposal #198811525 for YKFP Planning and Design objectives, tasks and budgets	N/A	N/A	$0

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Planning and Design phase

Section 5. Budget for Construction and Implementation phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost	Subcontractor
N/A -- See proposal #198811525 for YKFP Construction and Implementation objectives, tasks and budgets	N/A	N/A	$0

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Construction and Implementation phase

Section 6. Budget for Operations and Maintenance phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost
PLEASE NOTE: Per conversation with BPA and NPPC staff, this section will be used for this proposal (Management, Data and Habitat) The YKFP is also submitting proposal #199701725, which covers the YKFP's O & M objectives, tasks and budgets.			$0
1. Support YN Management/Policy activities related to the YKFP.	a. Manage and direct all YN management, administrative, science and technical personnel.	49	$0
	b. Manage contractors	49	$0
	c. Provide office, equipment, supplies and services to YKFP personnel	49	$0
	d. Provide required administrative support for Project operations	49	$0
	e. Manage and implement monitoring & evaluation activities; operations & maintenance activities; and design and construction activities.	49	$0
	f. Produce financial and operations reports.	49	$0
	g. Ensure Project financial accountability.	49	$0
	h. Coordinate all NEPA/SEPA requirements and ensure Project ESA compliance.	49	$0
	i. Coordinate all policy and planning functions.	49	$0
	j. Perform planning functions, consistent with YN responsibilities under MOU with WDFW.	49	$0
	k. Oversee the development Project Management Plan.	49	$0
	l. Ensure review and modification, as needed, of Planning Status Reports; Uncertainty Resolution Plan; and Annual Operation Plan.	49	$0
	m. Coordinate with WDFW in planning and facilitating PAR; ensure adequate scientific peer review.	49	$0
	n. Analyze PAR results for future incorporation into YKFP Objectives and Plans.	49	$0
	o. Coordinate STAC review of all technical/ scientific information and tasks planned by the YKFP.	49	$0
	p. Coordinate STAC recommendations to Policy Group for implementation.		$0
	SUBTOTAL Management:		$826,203
2. Design, Develop and Maintain YKFP's Data and Information System.	a. Administrative tasks: information system planning; progress reviews; and similar tasks.	49	$22,526
	b. Database design, development and maintenance.	49	$146,926
	c. Network and website design, development, and maintenance.	49	$56,665
3. Coordinate participation in water and habitat planning/ development initiatives by various agencies, groups and committees.	a. Participate in various basin initiatives relative to all water and habitat matters that will impact the YKFP.	49	$22,228
	b. Plan and implement habitat improvement projects in the Yakima and Klickitat River basins.	49	$66,684

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Operations and Maintenance phase

FY 2004	FY 2005	FY 2002	FY 2003
$1,359,225	$1,440,779	$1,209,706	$1,282,288

Section 7. Budget for Monitoring and Evaluation phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost	Subcontractor
N/A -- See proposal #199506325 for YKFP M & E objectives, tasks and budgets	N/A	N/A	$0

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Monitoring and Evaluation phase

Section 8. Estimated budget summary

Itemized budget

Item	Note	FY 2001 cost
Personnel	FTE: 12 (2 Temp)	$589,117
Fringe		$110,754
Supplies		$114,806
Travel		$26,806
Indirect		$197,749
Subcontractor		$102,000
		$1,141,232

Total estimated budget

Total FY 2001 cost	$1,141,232
Amount anticipated from previously committed BPA funds	$0
Total FY 2001 budget request	$1,141,232
FY 2001 forecast from 2000	$760,000
% change from forecast	50.2%

Reason for change in estimated budget

Additional costs were created by the transfer of data management functions from the YKFP's M & E proposal (see above) to this proposal. In addition, Project support personnel have been consolidated in this proposal. Consequently, the M & E and O & M proposals have been reduced accordingly. Finally, Habitat Coordinator tasks have been fully implemented and incorporated in this proposal.

Reason for change in scope

See above.

Cost sharing

Organization	Item or service provided	Amount	Cash or in-kind

Reviews and recommendations

This information was not provided on the original proposals, but was generated during the review process.

REVIEW:
CBFWA Funding Recommendation

Recommendation:
Ongoing Funding: yes; New Funding: no

Date:
Jul 14, 2000

Comment:

The additional costs were created by the transfer of data management functions from the YKFP's M&E proposal (199506325) to this proposal. In addition, Project support personnel have been consolidated in this proposal. Consequently, the M&E and O&M (199701325) proposals have been reduced accordingly. Finally, Habitat Coordinator tasks have been fully implemented and incorporated in this proposal. The WA SRT is unable to provide a comprehensive review of this program using the project proposals submitted for BPA funding. A technical review should be performed in coordination with the annual program review currently being provided by YKFP.

REVIEW:
BPA Funding Recommendation

Recommendation:
Reducing funding request for fy01 by 10%

Date:
Sep 8, 2000

Comment:

Recommendation: The CBFWA comments recommended a technical review be performed of this proposal during the Project Annual Review. We agree and would also suggest that the proposal/project be reviewed as part of a Council Step Review of the YKFP. Funding for this project in FY 2001: $1,000,000.

Background: This proposal has three initiatives (objectives):

Support YN Management/Policy activities related to YKFP
Design, Develop and Maintain YKFP Data and Information Systems
Coordinate participation in water and habitat planning/development initiatives by various agencies, groups and committees.

The FY 2001 request is for $1,141,232. The FY 2000 request was for $750,000. Based on FY 2000 analysis of end of year un-obligated balances, there is a balance of $100,000. This balance could be either returned to the Anadromous Fish Placeholder or retained and credited toward a Council approved budget for 2001. (See explanation below). The recommended funding level for this proposal in FY 2001 is $1,000,000.

The reorganization of the activities described in the proposal correctly presents the work planned under this proposal. The proposal covers all the major management oversight by the Yakama Nation of the YKFP.

The data management initiative is an evolving and major function of the management of the YKFP. The investment in this aspect of the YKFP's activities is appropriate and deserves the highest priority. Collecting and distributing data is a major task of the YKFP. This initiative is the heart of this work.

The coordination of habitat planning into the YKFP occurred during the past year. The move is appropriate because it brings under the Policy Groups overview all the habitat initiatives that are undertaken in support of the fisheries resource. Note, the actual habitat projects are not included in this initiative. These projects are proposed and funded as stand-alone projects. BPA project managers coordinate on these projects and track their accomplishments through the YKFP Policy Group.

As part of the budget analysis for the renewal for this project for FY2000, $100,000 is being recommended for returned the Anadromous Fish Placeholder. This amount reflected a contract balance at the end of the budget year of about $100,000. In looking at the expanded scope of the project and taking into consideration the reorganization of activities reflected in the proposal, it is our recommendation that the funding request for FY 2001 be reduced by ten percent, or $140,000, for a total of $1,000,000.

REVIEW:
NWPPC Funding Recommendation

Recommendation:
Fund

Date:
Sep 13, 2000

Comment:

Rationale: Budget increase inappropriate in this review. Bonneville supports total budget of $1 million - project has $100,000 carry forward to add to budget.

REVIEW:
NW Power and Conservation Council's FY 2006 Project Funding Review

Funding category:
expense

Date:
May 2005

FY05 NPCC start of year:	FY06 NPCC staff preliminary:	FY06 NPCC July draft start of year:
$1,124,731	$1,124,731	$1,124,731

Sponsor comments: See comment at Council's website