FY 2001 Ongoing proposal 199008000

Section 1. General administrative information
Section 2. Past accomplishments
Section 3. Relationships to other projects
Section 4. Budgets for planning/design phase
Section 5. Budgets for construction/implementation phase
Section 6. Budgets for operations/maintenance phase
Section 7. Budgets for monitoring/evaluation phase
Section 8. Budget summary

Reviews and Recommendations

Additional documents

Title	Type

Section 1. Administrative

Proposal title	Columbia River Basin PIT Tag Information Systems
Proposal ID	199008000
Organization	Pacific States Marine Fisheries Commission (PSMFC)
Proposal contact person or principal investigator
Name	Carter Stein
Mailing address	45 SE 82nd Dr. Ste. 100 Gladstone, OR 97027-2522
Phone / email	5036505400 / carters@psmfc.org
Manager authorizing this project	Randy Fisher
Review cycle	FY 2001 Ongoing
Province / Subbasin	Systemwide / Systemwide
Short description	Develop, operate, maintain and enhance a long-term Columbia River Basin Database on PIT tag information. Provide installation, operations and maintenance support for the collection of PIT tag data at juvenile and adult PIT tag interrogation sites.
Target species

Project location

Latitude	Longitude	Description

Reasonable and Prudent Alternatives (RPAs)

Sponsor-reported:

RPA

Relevant RPAs based on NMFS/BPA review:

Reviewing agency	Action #	BiOp Agency	Description

Section 2. Past accomplishments

Year	Accomplishment
1996	Operate and maintain Columbia River Basin PIT Tag Information System.
1996	Installed CRC firmware rev 645-0002-Rev. RB1 cksum: 127a to reduce mis-read tags at all interrogation sites.
1996	Coordinated development of ISO Transition. Developed ISO Portable Transceiver Requirements Draft
1996	Managed and produced 1996 PIT Tag Workshop
1997	Operate and maintain Columbia River Basin PIT Tag Information System.
1997	Added 24GB storage to PTAGIS server (total of ~60GB).
1997	Deployed 'alpha' release of new windows based PIT tagging software to support ISO tag codes.
1997	Deployed 'cumulative coil efficiency report tool'
1997	Deployed high speed interrogation data collection bus at all interrogation sites (400X upgrade)
1997	Coordinated design, development and testing of new ISO Portable PIT Tag reader prototype.
1998	Operate and maintain Columbia River Basin PIT Tag Information System.
1998	Added 24GB storage to PTAGIS server (total of ~84GB).
1998	Deployed 'beta' release of new windows based PIT tagging software to support ISO tag codes on Windows/95/98 OS.
1998	Installed and tested new 400kHz and ISO PIT tag interrogation systems at John Day Dam.
1998	Coordinated and managed the procurement of new ISO Portable PIT Tag reader production units.
1998	Assisted NMFS in installation of ISO transceiver equipment at Bonneville Adult Lab ladder.
1998	Coordinated 1998 fish marking and field testing of ISO Stationary Transceivers at McNary and John Day Dams.
1998	Installed new ISO transceiver systems at John Day and McNary Dams in support of the ISO Stationary transceiver tests.
1998	Provided Comparative Survival Study technical and project management support for PIT tag interrogation system prototype deployed at Rapid River fish hatchery.
1998	Assisted COE in design of infrastructure required to support new ISO PIT tag interrogation systems at dams.
1999	Operate and maintain Columbia River Basin PIT Tag Information System.
1999	Deployed Field Data Validation and Load (FDVL) software for loading PIT tag, tagging and release information to PTAGIS.
1999	Deployed first production release of new windows based PIT tagging software, PITTAG2.
1999	Deployed Tag Distribution and Inventory (TDI) subsystem for tracking PIT tag inventory and distributions to Fish and Wildlife projects.
1999	De-installed 400kHz interrogation systems at Snake and Columbia River Dams
1999	Assisted Corps of Engineers in managing ISO infrastructure installation at Columbia and Snake River Dams.
1999	Installed new ISO based interrogation systems at Columbia and Snake River dams.
1999	Distributed 250, new ISO portable transceivers to Fish and Wildlife Program PIT tagging projects.
1999	Added 125GB storage to PTAGIS server (total of ~200GB).

Section 3. Relationships to other projects

Project ID	Title	Description

Section 4. Budget for Planning and Design phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost	Subcontractor

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Planning and Design phase

Section 5. Budget for Construction and Implementation phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost	Subcontractor

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Construction and Implementation phase

Section 6. Budget for Operations and Maintenance phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost	Subcontractor
1. Operate, maintain and enhance the PTAGIS database system and data collection software	a. Acquire, validate and load data from interrogation facilities, tagging, release, recapture and other PIT tagging projects.	On going	$103,190
	b. Perform database management and administration functions (system backups, checkpoints, capacity and resource utilization planning, index rebuilds, table verifies, etc.)	On going	$103,190
	c. Develop, maintain and enhance server side database validation, load and reporting processes (IDL, FDVL, CEA, FDA, DEA, PAP, TASS, GSE and others).	On going	$39,100	Yes
	d. Develop, maintain and enhance client side data collection and reporting tools (MINIMON, PITTAG2, TDI, and others).	On going	$103,190
	e. Deploy tools for PTAGIS internet portal.	On going	$103,190
	f. Document new software, processes and data management procedures as they are developed.	On going	$103,190
	g. Develop Interrogation Site Event Calendar and Final Disposition Analysis reports.	1 year	$51,750	Yes
	h. Develop Adult Detection Efficiency processes and reports.	1 year	$17,250	Yes
2. Coordinate, operate and maintain PIT tag separation by code (SbyC) system at juvenile and adult fish passage facilities.	a. Continue to develop policies, procedures and coordination models for effective and efficient use of PIT tag separation systems at juvenile and adult fish passage facilities.	2 years	$45,146
	b. Configure hardware map files and PIT code / Action code files for SbyC projects. Install files on appropriate computers in time for SbyC projects to collect fish. Monitor SbyC efficiency on a daily basis. Take corrective action as problems with SbyC	On going	$45,145
	are identified.		$0
	c. Perform SbyC gate calibration and efficiency testing at GRJ, GOJ, LMJ, JDJ and B2J using live fish.	1 year	$23,000	Yes
3. Install, operate and maintain juvenile and adult PIT tag interrogation systems in field locations.	a. Operate and maintain juvenile and adult interrogation data collection and transmission systems at established interrogation sites (LGR, LGO, LMN, MCN, JDA, BON, PRJ, B2A, CFJ, EAJ, JCJ and others as requested)	On going	$98,030
	b. Install or assist in the installation of adult PIT tag interrogation systems at Bonneville Dam and other dams as required by regional consensus.	6 years	$98,030
	c. Monitor interrogation systems on a daily basis. Repair systems as required. Document monitoring and repairs as they occur.	On going	$98,030
	e. Monitor PIT tag gate separation efficiency. Modify gate timings to ensure maximum separation efficiency.	On going	$98,030
	f. Maintain test lab facility for table-top troubleshooting and verification of transceiver or interrogation platform problems that arise in the field.	On going	$98,030
	g. Upgrade Jack Creek, Clark Flat and Easton PIT systems to PTOC standards.	1 year	$32,775	Yes
	g. Install NEMA-4 Electrical Boxes and sun shields at B2J.	1 year	$8,050	Yes
	h Install Sample Room PIT Tag Monitor with 2 transceivers at B2J.	1 year	$17,250	Yes
	i. Move B2A temporary PIT Tag Data Collection platform to permanent location.	1 year	$17,250	Yes
4. Administration, management and coordination.	a. Coordinate and manage the procurement and distribution of PIT tags for Fish and Wildlife Program projects.	On going	$35,000
	b. Coordinate user and system requirements with the PTSC, including integration of research and development efforts into PTAGIS production processes, incorporation of special requirements of state, federal, tribal, university, private and other users.	On going	$26,537
	c. Coordinate and provide user training for all of the PTAGIS related tools.	On going	$26,537
	d. Communicate quarterly with PTAGIS users through the PTAGIS Newsletter.	On going	$26,537
	e. Maintain PTSC documentation: "PIT Tag Specifications Document" & "PIT Tag Marking Procedures Manual."	On going	$26,537
	f. Provide day to day management of program personnel, write status reports, develop work plans, budgets and schedules.	On going	$26,537
	g. Produce "PIT Tag Data, Interrogation and Separation Systems training video" for distribution to PTAGIS data system users.	1 year	$86,250	Yes
5. Additional Support Actions	a. Assist BPA and the Corps of Engineers in the planning, development and installation of juvenile and adult PIT tag interrogation systems through out the region.	6 years	$12,899
	b. Assist other Fish and Wildlife Program projects that require technical or program management technical consulting related to PIT tag data collection or distribution systems.	On going	$12,901
	Investigate and prototype, real-time video and PTAGIS data retrieval for PIT tagged adult fish detected at Bonneville fish ladders.	2 year	$10,000

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Operations and Maintenance phase

FY 2004	FY 2005	FY 2002	FY 2003
$1,843,600	$1,935,780	$1,672,200	$1,755,810

Section 7. Budget for Monitoring and Evaluation phase

Task-based budget

Objective	Task	Duration in FYs	Estimated 2001 cost	Subcontractor

Outyear objectives-based budget

Objective	Starting FY	Ending FY	Estimated cost

Outyear budgets for Monitoring and Evaluation phase

Section 8. Estimated budget summary

Itemized budget

Item	Note	FY 2001 cost
Personnel	FTE: 7.5	$471,200
Fringe	38 % of Personnel	$179,040
Supplies		$354,000
Travel		$42,000
Indirect	15% of above items	$156,936
Capital	Computer hardware Upgrades & Site O&M upgrades	$89,500
PIT tags	# of tags: 3000	$7,200
Subcontractor	Calibration Tests, Equipment Installations, Software Support and Development and Training Video	$292,675
		$1,592,551

Total estimated budget

Total FY 2001 cost	$1,592,551
Amount anticipated from previously committed BPA funds	$0
Total FY 2001 budget request	$1,592,551
FY 2001 forecast from 2000	$1,419,575
% change from forecast	12.2%

Reason for change in estimated budget

1) Assume responsibility for Yakama Acclimation Ponds (Jack Creek (JCJ), Clark Flat (CFJ) and Easton (EAJ). 2) Added interrogation site and PTAGIS data training video.

Reason for change in scope

1) Request from Yakama Indian Nation to assume operations and maintenance responsibility for acclimation ponds. 2) User requests for better training (video) on PIT tag interrogation systems and context, meaning and usage of PIT tag data.

Cost sharing

Organization	Item or service provided	Amount	Cash or in-kind

Reviews and recommendations

This information was not provided on the original proposals, but was generated during the review process.

REVIEW:
CBFWA Funding Recommendation

Recommendation:
Ongoing Funding: yes; New Funding: yes

Date:
Jul 14, 2000

Comment:

The MainSys SRT supports the addition of the Yakama Acclimation Ponds (Jack Creek (JCJ), Clark Flat (CFJ) and Easton (EAJ). However, the addition of the PTAGIS data training video would constitute a new task (Objective 4, Task G). The SRT also questions the high cost of the video production.

There is no change in scope of work.

REVIEW:
BPA Funding Recommendation

Recommendation:

Date:
Sep 8, 2000

Comment:

CBFWA comment: The MainSys SRT supports the addition of the Yakama Acclimation Ponds (Jack Creek (JCJ), Clark Flat (CFJ) and Easton (EAJ). However, the addition of the PTAGIS data training video would constitute a new task (Objective 4, Task G). The SRT also questions the high cost of the video production. There is no change in scope of work.

BPA response: Project 19900800, Columbia River Basin PIT Tag Information System, includes a new task: Objective 4, Task G) Produce "PIT Tag Data, Interrogation and Separation Systems training video" for distribution to PTAGIS data system users". CBFWA's review states that "the new task proposed to develop a training video should proceed through a technical review at CBFWA's AFC before funding." CBFWA recommends holding the budgeted $86,250 pending review, approval, and availability of funds." This task resulted from a 1999 request from the Fish Passage Advisory Committee and has been planned by the PTAGIS Steering Committee and researchers, which included state and tribal participation. The training tape is needed to improve and maintain the quality and consistency of PIT tagging activities in the field.

REVIEW:
NWPPC Funding Recommendation

Recommendation:
Fund

Date:
Sep 13, 2000

Comment:

Rationale: Budget increase inappropriate in this review.

REVIEW:
NW Power and Conservation Council's FY 2006 Project Funding Review

Funding category:
expense

Date:
May 2005

FY05 NPCC start of year:	FY06 NPCC staff preliminary:	FY06 NPCC July draft start of year:
$2,431,442	$2,431,442	$2,431,442

Sponsor comments: See comment at Council's website