Section 1. Administrative
| Proposal title | Regional Forum Facilitation Services |
| Proposal ID | 199800800 |
| Organization | DS Consulting |
| Proposal contact person or principal investigator |
| Name | Donna Silverberg |
| Mailing address | 4235 SW Corbett Avenue Portland, OR 97201 |
| Phone / email | 5032484703 / dsilverberg@cnnw.net |
| Manager authorizing this project | Alan Ruger |
| Review cycle | FY 2001 Ongoing |
| Province / Subbasin | Systemwide / Systemwide |
| Short description | Enhance communication, conflict resolution, and decision-making capabilities of parties to the NMFS Regional Forum process and the Columbia River Basin Forum. |
| Target species | |
Project location
| Latitude | Longitude | Description |
|---|
Reasonable and Prudent Alternatives (RPAs)
Relevant RPAs based on NMFS/BPA review:
| Reviewing agency | Action # | BiOp Agency | Description |
|---|
Section 2. Past accomplishments
| Year | Accomplishment |
|---|
| 98 |
Facilitated all Regional Forum Team meetings beginning June 1998 |
| 98 |
Assisted in the resolution of multiple disputes related to implementation of the 95 & 98 BiOp |
| 98 |
Reduced number of issues raised for resolution at Implementation Team (only 2 raised after May 1) |
| 99 |
Reduced number of issues raised for resolution from 8 in 1998 to 1 |
| 99 |
Facilitated all Regional Forum Teams and other groups related to Regional Forum issues: Columbia River Basin Forum, PATH, Mid-Columbia QAR Group, BiOp 2000 Negotiation Team, Multi-Species Framework, Consultation meetings, etc. |
Section 3. Relationships to other projects
| Project ID | Title | Description |
|---|
Section 4. Budget for Planning and Design phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Planning and Design phase
Section 5. Budget for Construction and Implementation phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
| Improve communication and functioning of all Regional Forum meetings |
a. Facilitate all regular and special meetings of Regional Forum teams |
2 |
$92,000 |
Yes |
|
b. Facilitate all conference calls of Regional Forum Teams |
2 |
$9,300 |
Yes |
|
c. Work with team members to enhance negotiation skills and ensure the timely completion of Forum related tasks |
2 |
$30,000 |
Yes |
|
d.Work with tribal representatives to ensure inclusion of their interests in Forum discussions and decisions |
2 |
$9,000 |
|
|
e. Conduct one 2-day negotiation and communication skills workshop |
2 |
$8,000 |
Yes |
|
f. Provide materials necessary to run effective meetings (chart packs, pens, photocopies, etc) |
2 |
$1,200 |
|
|
g. Travel to meetings outside the Portland area, as needed |
2 |
$5,000 |
|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Construction and Implementation phase
| FY 2005 | FY 2003 | FY 2004 | FY 2002 |
|---|
| $190,000 | $175,000 | $180,000 | $165,000 |
Section 6. Budget for Operations and Maintenance phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Operations and Maintenance phase
Section 7. Budget for Monitoring and Evaluation phase
Task-based budget
| Objective | Task | Duration in FYs | Estimated 2001 cost | Subcontractor |
|---|
Outyear objectives-based budget
| Objective | Starting FY | Ending FY | Estimated cost |
|---|
Outyear budgets for Monitoring and Evaluation phase
Section 8. Estimated budget summary
Itemized budget
| Item | Note | FY 2001 cost |
|---|
| Personnel |
FTE: 1 |
$92,000 |
| Supplies |
Meeting supplies, as needed |
$1,200 |
| Travel |
To meetings outside Portland area |
$5,000 |
| Subcontractor |
2 |
$56,300 |
| $154,500 |
Total estimated budget
| Total FY 2001 cost | $154,500 |
| Amount anticipated from previously committed BPA funds | $0 |
| Total FY 2001 budget request | $154,500 |
| FY 2001 forecast from 2000 | $200,000 |
| % change from forecast | -22.8% |
Reason for change in estimated budget
The Facilitation Team has worked hard to streamline efforts in all areas. This year's budget is based on data over a two year period which may have enabled us to more closely forecast future costs.
Cost sharing
| Organization | Item or service provided | Amount | Cash or in-kind |
|---|
Reviews and recommendations
This information was not provided on the original proposals, but was generated during the review process.
Recommendation:
Ongoing Funding: yes; New Funding: no
Date:
Jul 14, 2000
Comment:
The Facilitation Team has worked hard to streamline efforts in all areas. This year's budget is based on data over a two year period which may have enabled us to more closely forecast future costs.There is no change in the scope of work.
Recommendation:
Date:
Sep 8, 2000
Comment:
CBFWA comment: The Facilitation Team has worked hard to streamline efforts in all areas. This year's budget is based on data over a two year period which may have enabled us to more closely forecast future costs. There is no change in the scope of work.
BPA response: BPA is internally funding (not from BPA's overhead) the Biop and All-H facilitation performed ($81,948). This work began on September 1, 1999 and we have budgeted through December 2000 using BPA internal funds. The funds used for the Biop and All-H facilitation that came from the Council's Direct Program ($73,548) are in the process of being moved back to the direct program. The FY00 recommended budget for facilitation was $75,000, which is about half of what is needed in the FY00 budget period ending April 30, 2001. Approximately $71,000 should be added from the Direct Program to the FY00 contract to continue the facilitation services for the Regional Forum. The net result for the direct program is essentially a wash. The cost to BPA is an additional $81,948.
Recommendation:
Fund
Date:
Sep 13, 2000
Comment:
Per Bonneville comment and cost sharing.