Rescheduling Request for FY 2007, Project 199503300

 
Access CBFWA's Status of the Resource (SOTR) website or BPA's Report Center for more information on project 199503300
SOTR Project & Correspondence
Project
Pisces Report
Project Status Work Funded
Section 1: General Administrative Information
BPA Project Number: 199503300
BPA Project Name: O&M Yakima Basin Fish Screens
BPA Contract Number,
Release and Name
(if applicable):
COTR/BPA Project Manager: Jay Marcotte
Agency, Institution or Organization Requesting Rescheduling: Bureau of Reclamation
Funding Type: expense
Contact Person
First Name: Scott
Last Name Kline
Address: 1917 Marsh Rd
City, State Zip: Yakima WA 98901
Phone: 509-575-5848 ext 277
Fax: 509-454-5612
Email: skline@pn.usbr.gov

Section 2: Financial Information/Budget for Rescheduled Activities
Original Budget for Rescheduled Activities FY 2007: $16,480
Proposed Budget for Rescheduled Activities FY 2008: $16,480
Explanation or Additional Information: Repainting of structures at these Phase II screen sites such as monorails, stairways, and screens are scheduled over the next 5 years. Some smaller sites are being completed within the annual budget for this contract. However, larger sites, and sites that are high priority because of their poor condition, can not be completed with existing annual funding and/or we did not have enough time this year to complete the repainting because of higher priority work that needed to be completed at other sites. Reclamation planned to repaint the Upper WIP screen site this year, but did not believe that there would be enough funding in the "annual maintenance of fish screens" category, Work Element 186. If we can reschedule the $16,480 of leftover funds from FY2007 to FY2008, the combination of these rescheduled funds and $10,000 of the allocated funds for FY2008 should be enough to complete the repainting at this site while preserving enough funds for other necessary FY2008 work.

Section 3: Financial Information/Budget for Rescheduled Activities
Activity Description Original Start Date Original End Date New Start Date New End Date Condition/Situation Creating the Need to Reschedule Cost What Will Enable the Work to be Achieved Now?
Repaint the Upper WIP infrastructure, including gantry crane and screens. This work falls under Work Element 186, "annual maintenance of fish screens".   5/1/2007  4/30/2008  6/2/2008  4/30/2009  Lack of sufficient funds and an unusual number of tasks at other unaffiliated sites during the contract period that kept our personnel too busy to get this work done.  $16,480  The combination of carry-over funds and the expectation that contract year 2008 will be a more normal year with regard to the number of tasks that personnel must complete at other locations not affiliated with this contract will provide the money and time to complete the task. (Total, $16,480 + $10,000 = $26,480) 

Please explain why the following alternative funding solutions are not feasible and would jeopardize the project:
Reducing existing scope of project
(i.e., eliminating some activities planned for FY 2008 to accommodate the FY 2007 activities)
Maintaining the Phase II screens typically requires the entire funding allocated to it. Though the yearly budget is $96,000, the yearly expenses have been as high as $130,000 and is difficult to predict from year to year. If something essential breaks, it needs to be fixed to keep the fish screens functioning properly. To eliminate tasks planned for FY2008 to accommodate tasks that were not completed in FY2007 would result in an increased risk of screen failure that would jeopardize operation of the Phase II screens in FY2008.
Shifting entire schedule
(i.e., deferring some FY 2008 activities to FY 2009 to avoid doubling up on activities this year)
Maintaining the Phase II screens typically requires the entire funding allocated to it. Though the yearly budget is $96,000, the yearly expenses have been as high as $130,000 and is difficult to predict from year to year. If something essential breaks, it needs to be fixed immediately to keep the fish screens functioning properly. To defer tasks planned for FY2008 into FY2009 to accommodate tasks that were not completed in FY2007 could jeopardize the proper function of the fish screens for FY2008.

Section 4: Documents Pertaining to this Reschedule
No documents are associated with this request