Rescheduling Request for FY 2007, Project 199206800

 
Access CBFWA's Status of the Resource (SOTR) website or BPA's Report Center for more information on project 199206800
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Project Status Work Funded
Section 1: General Administrative Information
BPA Project Number: 199206800
BPA Project Name: Willamette Basin Wildlife Mitigation #199206800
BPA Contract Number,
Release and Name
(if applicable):
COTR/BPA Project Manager: Dorothy Welch
Agency, Institution or Organization Requesting Rescheduling: Oregon Department of Fish and Wildlife
Funding Type: expense
Contact Person
First Name: Michael Pope
Last Name Pope
Address: 3406 Cherry Ave., NE
City, State Zip: Salem, OR 97303
Phone: 503 947-6086
Fax: 503 947-6070
Email: Michael.D.Pope@state.or.us

Section 2: Financial Information/Budget for Rescheduled Activities
Original Budget for Rescheduled Activities FY 2007: $ 0
Proposed Budget for Rescheduled Activities FY 2008: $71,300
Explanation or Additional Information: The request is to pre-schedule funds allocated to 199206800 (Willamette Basin Wildlife Mitigation) for 2010 into the 2009 budget year. My current 2009 contract is from May 1, 2009- April 30, 2010. We are requesting to move $73,100 from the proposed 2010 budget and add it to our existing MacKenzie River Trust sub-agreement. The funding would be used remove part of a levee on Green Island at the confluence of the MacKenzie and Willamette Rivers. The Scope of Work is described Green Island Restoration 2010 SCOPE OF WORK The overall objective of the project is to remove artificial flood control structures. The overall goal of the project is to promote floodplain process. The following tasks are proposed for this project. Summary This site is currently a flood control levee constructed by previous landowners between time period of 1951 and 1968. Flooding events in 1965 prompted the levee construction preventing inundation of agriculture fields. The structure separates the agriculture field from a side channel of the Willamette River. The removal of this structure will aid in the floodplain connection at river events in the 3-8yr interval regime. The levee is trapezoidal in shape with an avg top width of 18.56’; avg base width of 46’; avg height of 4.75’; and a length of 1685’. The total amount of material to be removed is 9,568 yd3. The majority in the form of bar run gravel. A smaller dirt levee on the historic McKenzie River channel is 5’ in height and 340’ in length will be bladed down. The conversion of the 46.7 acre adjacent field to floodplain forest species is scheduled and already funded 2009/2010. Proceeds from the 2nd Annual McKenzie River Two-Fly Tournament put on by the McKenzie -Willamette chapter of Trout Unlimited and The Caddis Fly Angling Shop netted $3900 for this project. Task 1 – Permitting (completed) The structure was constructed by the previous landowner and is located outside of the ordinary high water mark (OHW). A Lane County Fill/Removal Permit (PA 09-5420) was obtained in August 2009 and is valid for till August 2010. A Cultural Resources Survey was completed by Applied Archaeological Research, Inc (September 2009) and no cultural materials were found. Task 2 – RFP (completed) The Trust obtained three bids from three contractors for the project. All contractors are gravel companies located within 5 miles of the site and have the equipment and technical expertise remove the material. Task 3 –Site Prep A portion of the existing road system needs to be rocked and corners widened in order to provide access to site for equipment (i.e. gravel dump trucks, trucks w/low boy trailers). Access to the site is good, the staging and approach with equipment needs to be determined by the contractor. Task 4 – Remove levee Material from the levee structure will be removed using heavy machinery such as a scraper, excavator and large gravel dump truck. The majority of the material (bar run) will be hauled off site to be used either for a City of Eugene restoration project (Delta Ponds) or near by gravel operators. It is our goal that the material will offset some costs associated with the removal. A portion of the material (large boulders) will be staged on the property to be used for future projects (e.g. culvert installation). Additionally, the smaller dirt levee along the McKenzie channel will be graded down. Task 5 – Replant In order to prevent erosion and restore the site, native grass seed, trees, and shrubs will be planted. This work will be performed by volunteers and contract labor, trees and shrubs have been purchased. Native grass seed needs to be purchased. Table 1. Estimated costs for north levee removal project. Task 1. Permitting $ 12,000 Task 3. Site Prep $ 6,300 Task 4. Remove Levee $ 60,000 Task 5. Replant $ 5,000 Total Request for this project: $ 71, 300

Section 3: Financial Information/Budget for Rescheduled Activities
Activity Description Original Start Date Original End Date New Start Date New End Date Condition/Situation Creating the Need to Reschedule Cost What Will Enable the Work to be Achieved Now?
Preschedule $71,300 in funds from 2010 into 2009 to remove part of levee on Green Island. It would require increasing the scope of work for an exsiting project and amending the subagreement to reflect the additional work and funds.  11/1/2010  2/1/2011  11/15/2009  3/1/2010  All permits and bids are in place. Work needs to begin in November to take advantage of the weather conditions and contractor availability  $71,300  All permits and bids in place. All compliance completed. Work ready to go.  

Please explain why the following alternative funding solutions are not feasible and would jeopardize the project:
Reducing existing scope of project
(i.e., eliminating some activities planned for FY 2008 to accommodate the FY 2007 activities)
This request is to preschedule funds from our proposed 2010 budget to cover additional tasks for 2009. There is no alternative funding available for this work for 2009. The tasks need to be completed in 2009 because: 1) All permits have been completed and bids based on permitted work have been received. 2) If the work is delayed until 2010 the bids will no longer be valid. 3) The proposed work falls into a prescribed phase of an overarching project plan and delaying this part of the overarching project plan will require altering other components of the plan and potentially jeopardize the completion of other projected tasks.
Shifting entire schedule
(i.e., deferring some FY 2008 activities to FY 2009 to avoid doubling up on activities this year)

Section 4: Documents Pertaining to this Reschedule
No documents are associated with this request