Within-Year Modification Request Form for FY 2007

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
May 25, 2007 Finalized June 6, 2007

Modification Type: FY 2007 Within-Year Ongoing
BPA Project Number: 198201301
BPA Project Name: Coded Wire Tag Recovery
COTR/BPA Project Manager: Jamie Swan
Agency, Institution or Organization Requesting Rescheduling: Pacific States Marine Fisheries Commission
Funding Type: expense
Project Leader: George Nandor
Province: Mainstem/Systemwide
Subbasin: Systemwide
 
Contact Person
First Name: George
Last Name Nandor
Address: 205 SE Spokane Street, Suite 100
City, State Zip: Portland, OR 97202-6413
Phone: 503-595-3144
Fax: 503-595-3232
Email: george_nandor@psmfc.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Pam Kahut Name
Address: 205 SE Spokane Street, Suite 100 Address:
City, State Zip: Portland, OR 97202-6413 City, State Zip:
Phone: 503-595-3229 Phone:
Fax: 503-595-3232 Fax:
Email: pam_kahut@psmfc.org Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species fish
Oncorhynchus spp. (salmonids)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The primary purpose of this project is to sample salmonids for the presence of coded wire tags, collect the tags and associated bio-data, transport the tags to the lab for decoding and recording and maintain a regional database of all coded wire tags released and recovered in the basin. Reducing the scope of work will reduce the sampling rate to less than 20% and thereby reduce the statistical strength of the data.

Tag lab operations need to be maintained at a minimum level so that the capacity to process and read tags is not compromised and it can meet the fisheries management needs of the Columbia Basin. The Regional Mark Processing Center operations need to be maintained so that the tag data is securely stored and made available to meet fisheries information needs in the Columbia Basin.

Deferral of existing work elements to later date: Fish sampling operations cannot be deferred to a later date. Sampling must occur during the period of time that the fish are present in the river, or the ability to retrieve the tags is lost. The goal of the project is to conduct a 20% sampling rate for statistical strength. If sampling is deferred, no coded wire tag data would be collected. If tag lab operations or regional database operations are deferred then the data would not be available in a timely manner as needed by various fisheries biologists and managers.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
Columbia River Basin

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
B 157. Collect/Generate/Validate Field and Lab Data - ODFW - Col. R. - Sample & Recover CWTs IN Salmon & Steelhead
C 162. Analyze/Interpret Data - ODFW - Col. R. - Summarize & Analyze Catch, Escapement & CWT Data for Stock Status Monitoring
E 119. Manage and Administer Projects - ODFW - Col. R. - Manage & Administer Project
F 157. Collect/Generate/Validate Field and Lab Data - WDFW - Sample & Recover CWTs In Salmon & Steelhead
G 162. Analyze/Interpret Data - WDFW - Summarize & Analyze Catch, Escapement & CWT Data for Stock Status Monitoring
H 160. Create/Manage/Maintain Database - WDFW - Maintain Run Reconstruction Databases
J 119. Manage and Administer Projects - WDFW - Manage & Administer Project
K 157. Collect/Generate/Validate Field and Lab Data - ODFW - Ocean - Sample & Recover CWTs IN Salmon & Steelhead
L 162. Analyze/Interpret Data - ODFW - Ocean - Summarize & Analyze Catch, Escapement & CWT Data for Stock Status Monitoring
N 119. Manage and Administer Projects - ODFW - Ocean - Manage & Administer Project
O 157. Collect/Generate/Validate Field and Lab Data - ODFW - Lab - Process CWT Samples Recovered
Q 119. Manage and Administer Projects - ODFW - Lab - Manage & Administer Project
R 160. Create/Manage/Maintain Database - PSMFC - Manage Regional CWT Database & RMIS System

Proposed action to achieve the objective(s) This budget increase request is for dollars to maintain the current program. This request is to cover cost increases for travel, staff salaries, benefits and indirect rates.

In order for the program objectives to be met, funding must be increased to be able to fund the travel needs and staff positions necessary to complete the work elements B, C, E, F, G, H, J, K, L, N, O, Q, R, listed above.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The CWT Recovery Project is an on-going data collection and data management program conducted by ODFW, WDFW, and PSMFC that fully supports the annual assessment of hatchery and wild salmon populations throughout the Columbia Basin. The goal of this project is to sample statistically valid numbers of Chinook and coho in the Columbia River and Oregon coastal commercial and recreational fisheries and the escapement. Annually, the CWT recovery data from marked groups are used to estimate survival, catch distribution, ocean escapement, and returns to hatcheries and spawning grounds. These data also document long-term trends for evaluation of hatchery stocks as surrogates for critical wild stocks, and for comparison with other long-term data sets from throughout the west coast.

These data also are used by the scientific community to 1) determine status of ESA listed stocks and other wild salmonid populations; 2) evaluate hatchery production and release strategies; 3) hatchery brood-stock management; 4) evaluate effectiveness of habitat improvement projects; 5) determine survival rates and total production of hatchery reared salmonids; and 6) manage fisheries to protect stocks of concern.

The CWT recovery data are used with total harvest data to produce stock composition for ocean sport and commercial fisheries. Data produced by this project are summarized and included in reports used by various fishery management agencies, other states, and management forums.

The reality is that the on-going level funding long since eliminated any 'fat' in the budget. Sampling levels are now impacted, with a corresponding impact of the quality of data in some fisheries. Both ODFW and WDFW are struggling to maintain quality data, based on a minimum 20% sampling effort. Increased personnel costs at ODFW, WDFW and PSMFC necessitate that more dollars be available to keep the same number of staff working on the project to meet project goals.


Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2000 harvest Harvest monitoring is essential in order to evaluate yearly recruitment and to measure stock status and trends. CWT data provides the necessary stock identification for harvest impacts on a coastwide basis. In addition, the data are used for run size forecasts, modeling ocean and inside fisheries for the purpose of regulation development, and also limit the handling and harvest of listed salmonids while targeting on harvestable hatchery produced fish. One key metric is maintaining a minimum level of 20% sampling in order to generate quality recovery data.
hatchery In addition to Harvest Management needs, the ISRP has strongly emphasized the need to monitor hatchery production once the fish leave the hatchery. Specific data needs of Hatchery Management also include harvest data: 1) total catch of hatchery stocks by fishery; 2) timing and distribution of migration through the fisheries; 3) age composition in the harvest; and 4) estimates of contribution and survival. Again, the key metric is maintaining the sampling rate at 20% or higher.

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
No Change in Objectives/Tasks The objectives and tasks remain the same. Rather the goal is simply to complete them as described in the Statement of Work. That is possible only if the additional requested funds are made available to maintain sampling effort at the 20% rate and maintain the related work of processing tags and data in a timely manner.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
All Projects using Coded Wire Tags, including the projects listed below. 16-18 million CWT marked fish are released into the Columbia Basin annually from over 100 different hatchery facilities and acclimation sites. This represents approximately 1/3 of the 50 million tagged salmonids annually released coastwide.
1982-013-02 Coded Wire Tags - ODFW This project tags representative release groups of hatchery produced salmonids. The CWT Recovery project samples returning fish to retrieve these tags for data analysis.
1982-013-03 Coded Wire Tags - USFWS This project tags representative release groups of hatchery produced salmonids. The CWT Recovery project samples returning fish to retrieve these tags for data analysis.
1982-013-04 Coded Wire Tags - WDFW This project tags representative release groups of hatchery produced salmonids. The CWT Recovery project samples returning fish to retrieve these tags for data analysis.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
No Change in Objectives/Tasks Collect/Generate/Validate Field and Lab Data Work Element B. ODFW - Col. R. - Sample & recover CWTs in salmon and steelhead. ODFW's Columbia River CWT sampling program for commercial, tribal and recreational fisheries. Objective is 20% sample rate. $40,000 No
No Change in Objectives/Tasks Analyze/Interpret Data Work Element C. ODFW - Col. R. - Summarize & analyze catch, escapement & CWT data for stock status monitoring. ODFW's Columbia River CWT sampling program for commercial, tribal and recreational fisheries. [Not Entered] $6,039 No
No Change in Objectives/Tasks Manage and Administer Projects Work Element E. ODFW - Col. R. - Manage & administer project. ODFW's Columbia River CWT sampling program for commercial, tribal and recreational fisheries. [Not Entered] $1,000 No
No Change in Objectives/Tasks Collect/Generate/Validate Field and Lab Data Work Element F. ODFW - Col. R. - Sample & recover CWTs in salmon and steelhead. WDFW's Columbia River CWT sampling program for commercial, tribal and recreational fisheries. Objective is 20% sample rate. $4,451 No
No Change in Objectives/Tasks Analyze/Interpret Data Work Element G. WDFW - Col. R. - Summarize & analyze catch, escapement & CWT data for stcok status monitoring. WDFW's Columbia River CWT sampling program for commercial, tribal and recreational fisheries. $192 No
No Change in Objectives/Tasks Manage/Maintain Database Work Element H. WDFW - Col. R. - Maintain the run reconstruction databases. WDFW's Columbia River CWT sampling program for commercial, tribal and recreational fisheries. [Not Entered] $200 No
No Change in Objectives/Tasks Manage and Administer Projects Work Element J. WDFW - Col. R. - Manage & administer project. WDFW's Columbia River CWT sampling program for commercial, tribal and recreational fisheries. $200 No
No Change in Objectives/Tasks Collect/Generate/Validate Field and Lab Data Work Element K. ODFW - Ocean - Sample & Recover CWTs in Salmon and Steelhead ODFW's Ocean CWT sampling program for commercial and recreational fisheries. Objective is 20% sample rate. $19,000 No
No Change in Objectives/Tasks Remove or Relocate Non-predaceous Animals Work Element L. ODFW - Ocean - Summarize & analyze catch, escapement & CWT data for stcok status monitoring. ODFW's Ocean CWT sampling program for commercial and recreational fisheries. $6,753 No
No Change in Objectives/Tasks Manage and Administer Projects Work Element N. ODFW - Ocean - Manage & administer project. ODFW's Ocean CWT sampling program for commercial and recreational fisheries. $1,000 No
No Change in Objectives/Tasks Collect/Generate/Validate Field and Lab Data Work Element O. ODFW - Lab. - Process CWT samples recovered. ODFW's Clackamas CWT recovery lab will process CWTs recovered in the Columbia River basin and Oregon's coastal ocean fisheries. $11,184 No
No Change in Objectives/Tasks Manage and Administer Projects Work Element Q. ODFW - Lab - Manage & administer project. ODFW's Clackamas CWT recovery lab will process CWTs recovered in the Columbia River basin and Oregon's coastal ocean fisheries. $1,000 No
No Change in Objectives/Tasks Manage/Maintain Database Work Element R. PSMFC - Manage regional CWT database and RMIS system. PSMFC will receive, validate and upload the new CWT data submitted by ODFW and WDFW into the regional coded wire tag database. PSMFC will make the data available through the RMIS query system and through personal contacts for regional scientists and researchers. $11,340 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel Increased costs in salaries (COLAS, and step increases) $38,880
Fringe Benefits [blank] $16,757
Supplies [blank] $8,383
Overhead [blank] $38,339

Total Estimated Budget Modification
Total FY 2008 budget modification $102,359
Total FY 2008 budget for this project, including modification request $2,131,116

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Multiple - see attached worksheet Recovery of Columbia Basin origin coded wire tags $4,614,677 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
6/6/2007  5/25/2007  NA      Submitted  $102,359   
Decision Comments Next Steps
   
6/6/2007  6/6/2007  BOG  Budget  Not Urgent  Under BOG Review  $102,359  7/3/2007 
Decision Comments Next Steps
This request is a category 3b2.  Third Quarterly Review. 
6/6/2007  8/2/2007  BPA  Budget    BPA Approved  $39,720   
Decision Comments Next Steps
Concurrence with the Council. BPA's decision reflects the addtional $39,720 for each budget period, FY07 and FY08.  Contractor and COTR may proceed with a budget increase to the current contract ASAP. 

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.