Within-Year Modification Request Form for FY 2007

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
June 6, 2007 Finalized July 3, 2007

Modification Type: FY 2007 Within-Year Ongoing
BPA Project Number: 199503300
BPA Project Name: Yakima Phase II Screen O&M
COTR/BPA Project Manager: Jonathan McCloud
Agency, Institution or Organization Requesting Rescheduling: Department of Interior, Bureau of Reclamation
Funding Type: expense
Project Leader: Thomas Leonard
Province: Columbia Plateau
Subbasin: Yakima
 
Contact Person
First Name: Scott
Last Name Kline
Address: 1917 Marsh Rd
City, State Zip: Yakima, WA 98901
Phone: 509-575-5848 x 256
Fax: 509-454-5612
Email: skline@pn.usbr.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Becky Neuman Name Tom Leonard
Address: 1917 Marsh Rd Address: 1917 Marsh Rd
City, State Zip: Yakima, WA 98901 City, State Zip: Yakima, WA 98901
Phone: 509-575-5848 x221 Phone: 509-575-5848 x 256
Fax: 509-454-5611 Fax: 509-454-5612
Email: bneuman@pn.usbr.gov Email: tleonard@pn.usbr.gov
Note: contract specialist Note: maintenance supervisor

Section 2a: Description (Species Information)
Target Species fish
resident fish
Oncorhynchus spp. (salmonids)
Salvelinus confluentus (bull trout)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The contract #27195 covering May 2006 to April 2007 for which this request is referring to is over, so reducing work in that period is impossible as it has already passed. Reducing the 2007-2008 budget/scope of work is an option, though we will not be able to complete all maintenance for that contract year and fish screen functionality could be compromised.
Deferral of existing work elements to later date: This work had already been deferred many years. The site had never been dewatered for thorough inspection of the underwater infrastructure. Installing the stoplog guides and stoplogs allowed inspection and maintenance of the complete structure, which ensured the sites continued functionality.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
N46 33 10 W120 55 40 Toppenish Pump
N46 53 00 W120 76 70 Bachelor Hatton
N46 52 90 W120 77 80 Upper WIP
N46 54 60 W 120 88 60 John Cox

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? Yes
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Operate and Maintain Habitat/Passage Annual Maintenance of Fish Screens

Proposed action to achieve the objective(s) Fabricate bulkheads to dewater the Toppenish Pump site so that a complete annual maintenance could be performed.

With about a month left on the contract we had about $9,100 left for the contract and believed that amount would be sufficient for the Toppenish Pump bulkhead installation, even after having accomplishing out-of-the-ordinary work this year (described below). However, once we started on the Toppenish site, the project became larger than expected but could not be left half finished, which caused us to spend more money than what was expected.

Other out-of-the-ordinary work that we completed this year included:

Addressing RO&M examination recommendations at the Toppenish Pump site (safety handrail and hoist trolley maintenance).

Clear the fish screen bypass at the Bachelor Hatton screen site after it was hit with a flood event in November 2006. This site also had an RO&M exam in February. Extra labor costs were incurred to complete the recommendations of the exam.

Fish screen seal replacement at the Upper WIP site required more than normal man-hours to complete annual maintenance.

The John Cox site was also inundated with flood debris causing the annual maintenance to take longer than expected. Maintaining this site throughout the winter also causes extra labor and expenses due to freezing temperatures, etc.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: If we had not installed the stoplog guides and stoplogs at the Toppenish Pump site, the site would have continued to operate with unknown impacts to fish in the undewatered and uninspected areas of the screens. The biological objective of protecting fish from entering irrigation canals would not have been met.

Other out-of-the-ordinary work and potential objectives not met if the work was not completed this year included:

If we had not performed the hoist trolley and safety handrail maintenance resulting from the RO&M examination, worker safety would have been compromised.

If we had not cleared the final bypass at the Bachelor Hatton site, the fish bypass would have been non-functional. The biological objective of protecting fish from entering irrigation canals would not have been met.

If we had not completed the seal replacement at Upper WIP, the biological objective of protecting fish from entering irrigation canals would not have been met.

If we had not removed the November 2006 flood debris from the John-Cox site, the biological objective of protecting fish from entering irrigation canals would not have been met.


Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2004 habitat reduce fish entrainment/mortality at 4 irrigation diversions

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Protect fish from entrainment Fabricate bulkheads to dewater the Toppenish Pump site so that a complete annual maintenance could be performed.

Other out-or-the-ordinary work that was completed earlier in the year included: Clear the fish screen bypass at the Bachelor Hatton screen site after it was hit with a flood event in November 2006. Complete the recommendations of the RO&M exam. Replace fish screen seal at the Upper WIP site that required more than normal man-hours to complete. Remove abnormal amounts of flood debris from the John Cox site. Removing this debris and maintaining this site throughout the winter also caused extra labor and expenses due to freezing temperatures. Complete the recommendations of the RO&M exam at Toppenish Pump site.


Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Protect fish from entrainment Operate and Maintain Habitat/Passage annual maintenance of fish screens Removal of seasonal silt, sand, and debris accumulations that can not be removed "in the wet." Perform scheduled maintenance, major and minor repairs, and/or replacements of fish screen components. Set and seal fish screens in preparation for water diversion, ensuring that they meet current state and federal fish screening criteria, and that all systems, (i.e. electrical, mechanical, etc.) are operational, and coordinate with irrigators on start up procedures. fish screen criteria .08 $8,877 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel craftsman/utilityman $4,312
Fringe Benefits [blank] $2,057
Overhead [blank] $1,629
Supplies bulkhead materials $314
Travel vehicle use $565

Total Estimated Budget Modification
Total FY 2008 budget modification $8,877
Total FY 2008 budget for this project, including modification request $103,877

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
No documents are associated with this request

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
7/3/2007  6/6/2007  NA      Submitted  $8,877   
Decision Comments Next Steps
   
7/3/2007  7/3/2007  BOG  Budget    Under BPA Review  $8,877   
Decision Comments Next Steps
This request is a 3b1 for potential biological resources.  This would be part of SOY budget. 
7/3/2007  11/16/2007  BPA  Budget  CAT-3b1: Adverse Biological Consequences to Project  BPA Approved  $8,877   
Decision Comments Next Steps
Concurrence with Council. $8,877 to be added to '06 contract and billed in FY08.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.