Within-Year Modification Request Form for FY 2007

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
July 31, 2007 Finalized August 8, 2007

Modification Type: FY 2007 Within-Year Ongoing
BPA Project Number: 200501100
BPA Project Name: Energy Efficiency
COTR/BPA Project Manager: No COTR Assigned
Agency, Institution or Organization Requesting Rescheduling: BPA
Funding Type: expense
Project Leader: Frank Brown
Province: Mainstem/Systemwide
Subbasin: Systemwide
 
Contact Person
First Name: Sue
Last Name Majewski
Address:
City, State Zip:
Phone: 206-220-6786
Fax:
Email: srmajewski@bpa.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Name
Address: Address:
City, State Zip: City, State Zip:
Phone: Phone:
Fax: Fax:
Email: Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species all species

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Rejection of request to change in scope/budget could lead to actions that would not result in the highest benefit energy efficiency measures being implemented.
Deferral of existing work elements to later date: Project is set to close after Colville Hatchery upgrades are completed.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
No Locations Entered

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title

Proposed action to achieve the objective(s)

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? No

Explain:

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Operate Colville Hatchery Efficiently operate the water delivery system at Colville Hatchcery

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
1985-038-00 Colville Hatchery Affects costs to operate hatchery pumps in the future

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Operate Colville Hatchery Other Produce Plan BPA Energy Efficiency is requesting to augment the budget by $10,000 to conduct a flow efficiency evaluation of the Colville Hatchery water delivery system to determine the most effective and efficient way to increase the water flow back up to or near the volume as the system was designed. Currently, there are some inefficiencies and flow has been significantly reduced from that required to run the hatchery. After newer pumps (under separate funding) are installed, the whole system will be evaluated. A recommendation will then be provided for the most effective use of the remainder of the Energy Efficiency budget. The evaluation may result in smaller or fewer pumps needing to be repaired/upgraded than if the efficiency study is not completed. BPA Energy Efficiency engineers will do the evaluation. FY07/08 $10,000 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Operate Colville Hatchery Other Will not be in a contract [Not Entered] [Not Entered] 2007 $10,000 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $10,000
Total FY 2008 budget for this project, including modification request $110,000

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
BPA Enegy Efficiency Cost share to upgrade to more efficient pumps, lighting, etc. $128,265 Cash
BPA Energy Efficiency Expertise- Energy audits, system evaluations, pump selection $ 1 Cash
Electirc Company rebate (cash kind of) $4,000 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
8/8/2007  7/31/2007  NA      Submitted  $10,000   
Decision Comments Next Steps
   
8/8/2007  8/8/2007  BPA  Budget    BPA Deferred  $10,000  10/14/2007 
Decision Comments Next Steps
This request should be included with the Energy Efficiency Reschedule. Request will be deferred until water delivery system is evaluated. If additional funds are needed, a within-year request will be forwarded to the Council.  BPA review of water system evaluation outcome. 

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.