Within-Year Modification Request Form for FY 2007

 
Access CBFWA's Status of the Resource (SOTR) website or BPA's Report Center for more information on
Project 200740200 (Province: Mountain Snake Subbasin: Salmon )
SOTR Province View
Status & Trends Projects Interactive Map Report
SOTR Subbasin View
Status & Trends Projects Interactive Map Report
SOTR Project & Correspondence
Project
Pisces Report
Project Status Work Funded

View Modification

Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
August 7, 2007 Finalized September 5, 2007

Modification Type: FY 2007 Within-Year Ongoing
BPA Project Number: 200740200
BPA Project Name: Snake River Sockeye Salmon Captive Propogation
COTR/BPA Project Manager: Greg Baesler
Agency, Institution or Organization Requesting Rescheduling: Idaho Department of Fish and Game
Funding Type: capital
Project Leader: Paul Kline
Province: Mountain Snake
Subbasin: Salmon
 
Contact Person
First Name: Paul
Last Name Kline
Address: P.O. Box 25
City, State Zip: Boise, ID 83707
Phone: (208) 631-3916
Fax: (208) 334-2114
Email: pkline@idfg.idaho.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Conan Chiu Name
Address: P.O. Box 25 Address:
City, State Zip: Boise, ID 83707 City, State Zip:
Phone: (208) 287-2813 Phone:
Fax: (208) 334-2148 Fax:
Email: cchiu@idfg.idaho.gov Email:
Note: Financial Specialist Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus nerka (sockeye)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Thsi is a FY08 Within-Year request, but the form defaults to FY07. This within-year form requests approval to modify the current IDFG Eagle Fish Hatchery remodel contract (BPA #26374) to reflect the "low bid" construction cost estimate received July 19, 2007. It was our intention to modify the original within-year request that established the initial obligation for this project. This was not logistically possible so this "stand alone" form was produced. However, the original request prepared for the December 7, 2005 BOG meeting is attached. For the benefit of reviewers, BPA-funded sockeye projects (IDFG, NOAA, ODFW) were consolidated under one umbrella project number effective October 1, 2006. New and previous project numbers for IDFG efforts are 200740200 and 199107200, respectively

The current BPA/IDFG contract identifies an obligation of $3,252,765 in capital funds to be used for all aspects of the project including planning, design, construction, and construction management. Cost estimates for construction and construction management were developed by the planning and design firm of Montgomery Watson Harza (MWH). To date, $343,517 of the current contract amount has been obligated to planning, design, and value engineering assessment components of the project. The balance, $2,909,248, is earmarked for construction and construction management elements. The low construction bid (received July 19, 2007) is $3,435,092. Non-contractor costs for construction management, site surveys, and testing are above and beyond this amount and total $115,000. The $343,517 previously obligated for planning, design, and value engineering is not included in the low bid estimate as well. Adding these three values, the total projected cost for the project is $3,893,609. The difference between this amount and the existing contract amount ($3,252,765) is $640,844. This is the capital modification requested in this application. A 60 day bid acceptance period was established during which the low bid contractor guarantees the construction estimate. The end date for the bid acceptance period is September 18, 2007.

Discussions are planned (IDFG, MWH, the low-bid contractor and BPA and NPCC Idaho if interested) to examine the potential to reduce the scope of specific project elements to identify potential cost savings. Construction elements where comparatively large discrepancies existed between the cost estimate provided by MHW and the contractor (e.g., electrical, concrete) will be examined first.

Deferral of existing work elements to later date: Additional sockeye eggs were retained at the Eagle Hatchery following 2006 spawning activities. These eggs are now juvenile sockeye and are currently rearing at Eagle. As they mature and spawn (primarily in October of 2009), production from this expanded broodstock component will be used to meet increasing smolt production expectations. The construction phase of the Eagle Hatchery project is scheduled to take a minimum of six months to complete. It is the understanding of IDFG that construction must begin no later than late September or early October, 2007 to have the concrete work completed before the dead of winter. If construction is delayed, facility space will not be ready in time and new broodstock fish referenced above will be released as smolts in the spring of 2008. Deferring the the project will result in the loss of the new broodstock group currently rearing at the Eagle Fish Hatchery. In addition, because the construction component will need to be re-bid, it is likely future construction bids will be greater than the current bid. However, the IDFG is prepared to discuss deferring specific elements of the project, if needed, to ensure the project is initited in the proper time window this year.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
43 40 46.11 N 116 24 9.86 W Eagle Fish Hatchery

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
WE 171, Build Artificial Production Facility Build New Captive Broodstock Building and Modify Existing Facilities

Proposed action to achieve the objective(s) Modifications to the Eagle Hatchery are needed to produce additional sockeye salmon broodstock to meet increasing "egg-take" expectations for this expanding program. Proposed Eagle Hatchery modifications are comprehensive and include a new broodstock building as well as construction elements that address old or failing water delivery systems and equipment. To date, $343,517 in BPA capital funds have been obligated/spent on the planning and design phase of the Eagle Hatchery project. IDFG contributions to the Eagle Hatchery modification project (primarily FY06/FY07 actions) included demolition of old raceways, providing approximately 1,500 cubic yards of construction fill material, and labor to compact and grade the proposed building site. The IDFG also intends to apply, and hopefully secure, up to $500,000 in FY08 Pacific Coast Salmon Recovery Funds (PCSRF) to apply to the overall effort of sockeye expansion planning in Idaho.

The timely completion of Eagle Hatchery project as well as the acquisition of a new sockeye salmon rearing facility in Idaho (a separate action discussed at this August, 2007 BOG meeting) will also encourage discussions about the possible redirection of funds identified as a future obligation to the Oregon Department of Wildlife to provide sockeye incubation and rearing space. The anticipated future obligation to ODFW to produce sockeye rearing space at their Oxbow Fish Hatchery near Cascade Locks is $475,000.

The low-bid contractor for the Eagle Hatchery project has 45 days from the date the bid is accepted to develop a final construction schedule and timeline. The IDFG will work with the contractor to secure this plan immediately following the acceptance of the bid to ensure that construction begins at an acceptable time. Elements of the construction project (in order anticipated by MWH) include: Surveying, Geotechnical surveys, site dewatering, demolition, earthwork, yard piping, building construction, equipment installation, aeration tower construction, fencing, electrical and lighting, metering and controls, and paving repair.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Not implementing this project will jeopardize the project's ability to address program needs that focus on maintaining fitness and avoiding unnecessary fish health risk in this closed, captive population of Snake River sockeye salmon. The recent discovery of Infectious Hematopoietic Necrosis Virus (IHNV) in returning anadromous sockeye puts the entire program, and other hatchery programs, at risk. An outbreak of IHNV could lead to the loss of the majority of fish currently in captivity. Fish culture programs at the Sawtooth Fish Hatchery, NOAA hatcheries in Washington State, and Oregon’s Oxbow hatchery are also at risk as eggs and fish are transferred between Eagle Hatchery and these locations. Actions needed to address this risk include modifications to adult holding, spawning, incubation, and rearing facilities at the Eagle Fish Hatchery. The proposed action addresses this risk.

Additional covered rearing space, additional rearing tanks, and plumbing modifications are needed to properly address existing facility limitations. Completion of the proposed action will provide the additional facility fish culture infrastructure to relieve existing space and flow deficiencies.

Biological needs to return more anadromous sockeye to the program are not being adequately addressed. The scientific literature indicates that closed, captive populations need to be concerned with the prospect of fitness loss (in addition to the loss of genetic diversity, etc). Incorporating, fit, anadromous adults into the captive broodstock that have successfully survived the rigors of migration and ocean life (e.g., experienced selection pressure) is one way to address this concern. As mentioned above, Eagle Hatchery infrastructure is insufficient to address existing program production objectives let alone any escalation in production implemented to return more anadromous (presumably fit) fish to Idaho. Returning additional anadromous sockeye adults may be critical to the continued success of this program.


Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
2004 UPA and draft PA for 2007 hatchery The UPA for the final 2004 FCRPS BiOp called for increasing smolt production from current levels (~40,000 to 80,000 annually) to 150,000 annually. The draft Proposed Action for the 2007 BiOp calls for an increase in smolt production to a level between 500,000 and 1,000,000 annually.

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Modify Eagle Hatchery Complete Eagle Fish Hatchery construction modifications (as designed). Improvements will enable the production of additional captive broodstock adults as well as the production of additional eggs to meet program expansion expectations.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
200740200 IDFG Redfish Lake Sockeye Salmon Captive Broodstock Program This is the parent captive broodstock program that the proposed construction project will directly benefit.
200740200 NOAA Redfish Lake Sockeye Salmon Captive Broodstock Rearing and Research NOAA shares fish culture responsibilities for the Redfish Lake Sockeye Salmon Captive Broodstock Program (broodstock development, incubation, rearing, transportation).
200740200 ODFW Oxbow Fish Hatchery Sockeye Salmon Smolt Program ODFW shares fish culture responsibilities for the Redfish Lake Sockeye Salmon Captive Broodstock Program (incubation and rearing for smolt production)

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Modify Eagle Hatchery Build Artificial Production Facility Construction and construction management elements All work associated with construction and construction management of the Eagle Hatchery project. none 07 08 $ 0 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation
FY 2008 FY 2009 FY 2010 FY 2011
$ 0 $ 0 $ 0 $ 0

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $640,844
Total FY 2008 budget for this project, including modification request $3,893,609

Outyear Budget Totals
  2008 2009 2010 2011
Construction & Implementation $ 0 $ 0 $ 0 $ 0
Total Outyear Budgets $ 0 $ 0 $ 0 $ 0

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
IDFG In kind labor and materials $200,000 In-Kind

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
9/5/2007  8/7/2007  NA      Submitted  $640,844   
Decision Comments Next Steps
   
9/5/2007  8/8/2007  BPA  Budget  Urgent  Under BPA Review  $640,844  9/5/2007 
Decision Comments Next Steps
This request is a category 1.  BOG Management Group 
9/5/2007  9/27/2007  BPA      Withdrawn  $ 0   
Decision Comments Next Steps
This request has been withdrawn by BPA.  Replace with a Reschedule request. 

Part 3 of 3. Comments on this Modification Request
Comment Date Commentor Agency Comment
8/7/2007 Greg Baesler BPA In the fall of 2006, BPA identified that the biological aspects of Eagle Hatchery (199107200), Oxbow Hatchery (200501200), and Burley Creek Hatchery (199204000) are all related to producing 150K sockeye smolt to meet the BiOp Updated Proposed Action (UPA). Due to this biological relationship, BPA combined these projects into one project called Snake River Sockeye Salmon Captive Program (200740200). Therefore, all of the work combined into 200740200 is included to meet the criteria for capital funding.