Within-Year Modification Request Form for FY 2007

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
August 29, 2007 Finalized September 5, 2007

Modification Type: FY 2007 Within-Year Ongoing
BPA Project Number: 198811525
BPA Project Name: YKFP - Cle Elum Hatchery Well Field Monitoring, Project No 1988-115-25
COTR/BPA Project Manager: Patty Smith
Agency, Institution or Organization Requesting Rescheduling: BPA
Funding Type: capital
Project Leader: Jeff Randall
Province: Columbia Plateau
Subbasin: Yakima
 
Contact Person
First Name: Patty
Last Name Smith
Address: PO Box 3621
City, State Zip: Portland, Or 97208
Phone: 503-230-7349
Fax: 503-230-4564
Email: prsmith@bpa.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Jeff Randall Name Stephanie Christie
Address: CH2M Hill, PO Box 91500 Address: CH2M Hill, PO Box 91500
City, State Zip: Bellevue, WA 98009-2050 City, State Zip: Bellevue, WA 98009-2050
Phone: 425-453-5000 Phone: 425-453-5000
Fax: Fax:
Email: Jeff.Randall@ch2m.com Email: Stephanie.Christie@ch2m.com
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus spp. (salmonids)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: This funding is in support of the Amended Temporary Ground and Surface Water Permits necessary in the operation of the Cle Elum Supplementation & Research Facility (CESRF). This hatchery is integral to the Yakima/Klickitat Fisheries Project (YKFP) in which restoration of a self-sustaining population of naturally spawning spring chinook is a key goal.
Deferral of existing work elements to later date: This work cannot be deferred as it is required under the Hatchery Water Permits and in accordance with the provisions of authorization as required terms and conditions.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
CESRF Hatchery, Cle Elum, WA

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? Yes

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
183 Produce/Submit Annual Scientific Findings Reports - 2007 through 2012 LDWFM Report
119 Manage and Administer Projects - Project Management and Administration
141 Produce Status Reports - Quarterly Reports via PISCES
165 Produce Environmental Compliance Documentation
122 Provide Technical Review for CESRF Hatchery Well Field Monitoring
Well Water Data Collection 2007 through 2012
Land Surface Elevation Change Monitoring & Reporting 2007 through 2012
Revised Water Use Contingency Plan due 12/31/07
Additional Wetland Impacts: Additional Evlauation due 6/30/08

Proposed action to achieve the objective(s) The State of Washington Department of Ecology (DOE) amended the Cle Elum Hatchery Temporary Permits associated with Water Right Applications in June 2007. The amended permit is to conduct further collection of groundwater data during hatchery operations (long duration well field monitoring) and to authorize beneficial use for continuous fish propagation.

Without the additional groundwater data, DOE cannot issue a Final permit to extract groundwater for hatchery operation and thus the option to use groundwater for hatchery operation will be eliminated.

This request presents tasks planned over the next five years to comply with the requirements contained in the Amended Temporary Permits. It will result in a groundwater supply required for continued operation of the Cle Elum Hatchery and issuance of the groundwater permits to support those water needs.

The aquifer used for hatchery well water has not returned to levels that existed prior to operation of the hatchery wells. The aquifer appears to be stabilizing within predictable levels each year although not at the levels previously observed. Because of ground water level trend uncertainty, DOE finds that additional conditions must be met and that continuous monitoring and reporting is required to demonstrate that beneficial use under this permit can be managed to achieve the non-consumptive parameters of the application and permit.

The duration of the Temporary permit authorization is limited to the life of the facility so long as the property is used for YKFP artificial fish production and associated research or unless sooner revoked.

Quantities of water to be withdrawn from the groundwater source for beneficial use has been reviewed and adjusted authorizing maximum pumping rates and volumes. The installation and maintenance of approved measuring devices for Source Metering and continuous monitoring and reporting ofof production wells remain in effect. Water use data, water levels, and daily discharge rates are necessary for production and observation wells with well field monitoring to demonstrate compliance with the non-consumptive parameters of the application and permit. Water use data must be recorded daily, summarized weekly and reports submitted semi-annually to DOE.

Additional investigaton for land surface elevation change monitoring is also required. This is a preliminary evaluation of relatively recent data trends in potential inelastic aquifer deformation. BPA is seeking the assistance of the Central Washington University Geodesy Laboratory and PANGA Data Analysis Facility, Ellensburg, WA to implement an appropriate methodology and placement of monitoring equipment for long-term data gathering, data interpretation and reporting to DOE.

Additional Wetland Impacts & Possible Increased Mitigation: additional evaluation is to be conducted at well CE-3A wetland to determine if wetland impacts exceed those described in the April & July 2002 Cle Elum Fish Hatchery Well 3 Wetland Delineation Reports and Conceptual Mitigation Plan. Any additional wetland impacts which may be identified and which are considered to have occurred as a result of well field operation will require additional mitigation in accordance with DOE wetland mitigation guidelines. This evaluation is due June 30, 2008.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Compliance with Permit terms and conditions are necessary for continued ground water use and CESRF hatchery operations.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
YKFP Goals & Objectives See Yakima Klickitat Fisheries Project (YKFP) goals and objectives.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
YKFP Goals & Objectives Develop and Negotiate Water Right Transaction Well Water Data Analysis 2007 through 2012 CH2M Hill : Working with DOE, YN, and WDFW assist BPA in developing and negotiating water right permits for use of ground and surface water at the Cle Elum Hatchery and acclimation sites. The amended Cle Elum Hatchery Temporary Permits issued in June 2007, required additional ground water data collection and analysis as defined in the terms and conditions of those permits. [Not Entered] 2007-2012 $50,000 Yes
YKFP Goals & Objectives Develop and Negotiate Water Right Transaction Well Water Data Collection 2007 through 2012 YN: Collect weekly water measurements and consolidate data for monthly report submittals to CH2M Hill and DOE. Download well pumping discharge data and monitoring pumping levels into data system for DOE review (June 30 & December 31 each year). Observation well measurements directly related to construction; Discharge & Pumping levels not only required to meet permit conditions, but necessary for Hatchery Operations. Estimated a five year workload equivalent to approximately one FTE for capturing all well data [$70k / 2 = $30K /5 yr = $6K per year] [Not Entered] 2007-2012 $30,000 Yes
YKFP Goals & Objectives Develop and Negotiate Water Right Transaction Wetland Delineation OTAK: Prepare dried wetland delineation report for required additional evaluation of the wetland impacts. Due by June 30, 2008 to DOE. 2007 $6,500 Yes
YKFP Goals & Objectives Develop and Negotiate Water Right Transaction Land Monitoring & Investigation Central Wasington University Geodesy Lab and PANGA Data Analysis Facility, Ellensburg, WA: Determine appropriate methods, placement of monitoring monuments, receivers, etc. and frequency of data downloads - implemented on or before 12/31/07. Install monitoring equipment, provisions for long term data gathering, data interpretation and reporting. Data gathering shall commence on or before 12/31/07. Data dn interpretation of data to be submitted to DOE (content and frequency to be determined by DOE in cooperation with Central Washington University Geodesy Lab (Investigation Lead). 2007-2012 $40,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design
FY 2008 FY 2009 FY 2010 FY 2011
$126,500 $ 0 $ 0 $ 0

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $126,500
Total FY 2008 budget for this project, including modification request $126,500

Outyear Budget Totals
  2008 2009 2010 2011
Planning & Design $126,500 $ 0 $ 0 $ 0
Total Outyear Budgets $126,500 $ 0 $ 0 $ 0

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
No documents are associated with this request

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
9/5/2007  8/29/2007  NA      Submitted  $126,500   
Decision Comments Next Steps
   
9/5/2007  9/5/2007  BOG  Budget  Not Urgent  Under BPA Review  $126,500   
Decision Comments Next Steps
This request is a category 3a (a threat to the project's integrity because of the needed permits).  November decision 
9/5/2007  11/16/2007  BPA  Budget  CAT-3a: Jeopardize Performance of Entire Project  BPA Approved  $126,500   
Decision Comments Next Steps
Concurrence with Council. $102,500 added to '08. $6,000 added to '09. In addition, $6,000 is added to FY's 2010-2012.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.