Within-Year Modification Request Form for FY 2007

 
Access CBFWA's Status of the Resource (SOTR) website or BPA's Report Center for more information on
Project 199800401 (Province: Mainstem/Systemwide Subbasin: Systemwide )
SOTR Province View
Status & Trends Projects Interactive Map Report
SOTR Subbasin View
Status & Trends Projects Interactive Map Report
SOTR Project & Correspondence
Project
Pisces Report
Project Status Work Funded

View Modification

Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
August 29, 2007 Finalized September 5, 2007

Modification Type: FY 2007 Within-Year Ongoing
BPA Project Number: 199800401
BPA Project Name: Columbia Basin Bulletin
COTR/BPA Project Manager: Molly Moreland
Agency, Institution or Organization Requesting Rescheduling: Intermountain Communications
Funding Type: expense
Project Leader: Bill Crampton
Province: Mainstem/Systemwide
Subbasin: Systemwide
 
Contact Person
First Name: Bill
Last Name Crampton
Address: 19464 Summerwalk Place
City, State Zip: Bend, Oregon 97702
Phone: 541-312-8860
Fax: 541-312-8869
Email: billcrampton@bendcable.com

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Name
Address: Address:
City, State Zip: City, State Zip:
Phone: Phone:
Fax: Fax:
Email: Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species all species

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The NPCC recommended a $150,000 a year budget for the CBB during the FY 07-09 period. The CBB budget for FY 2007 is $135,000. BPA’s decision document put the CBB for FY 2008 at $100,000. The NPCC in June 2007 approved a cost-share of $15,000 for FY 2007. Some of that $15,000 will be used to supplement the remainder of the FY 2007 months and some will carryover into use for FY 2008. Entering FY2008 at this budget level reduces the scope of the project in terms of the amount of information delivered to stakeholders and the frequency. That would come at a time when the NPCC is entering into an Amendment Process, the release of the new FCRPS Biological Opinion, along with many other important on-going issues and processes being tracked by stakeholders across the Basin. The reduced budget for FY 2008 jeopardizes the ability of the CBB to continue to serve stakeholders at current level, and reduces the ability to provide complete information about the Amendment process. The Columbia Basin Bulletin (CBB) is the only public information resource project included in the NPCC Fish and Wildlife Program. It provides substantially more information about Columbia Basin fish and wildlife mitigation than any single public affairs agency, and at far less cost. A reduced scope would basically reduce free distribution of information to Basin stakeholders during an important period. The NW Power Act stresses the importance of public education and outreach as part of the FW Program. That aspect is even more critical during the Amendment Process, when stakeholder participation is vital. Therefore, this request is seeking a modification to the FY08 budget of $25,000, for a BPA budget of $125,000 -- $10,000 less than current year, and $25,000 less than NPCC recommendation. As the ISRP said in its positive review of the project during the 2007-09 project solicitation, “In the eight years of its operation, the CBB has become a widely used and proven source of timely and reliable information. Dissemination of information to stakeholders and agencies in the Columbia River Basin is critical. The CBB seems to be a cost-effective mechanism for disseminating technical and policy information about fish and wildlife in the Columbia Basin. The proposal stresses the CBB’s role as a coordinator of information in the Columbia Basin. It makes the point that trustworthy information is the basis for collaboration on the complex and contentious issues of the Columbia Basin. The proposal makes a convincing argument for the CBB’s communication value beyond the fish and wildlife interests to the broader group of river interests and for the benefit of having a neutral provider of information.”
Deferral of existing work elements to later date: Since the CBB distributes timely information on a weekly basis, it’s not possible to postpone individual work elements.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
Columbia River Basin

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Outreach and Education Produce weekly on-line newsletter Columbia Basin Bulletin in FY2007 that informs policymakers, managers, and diverse stakeholders about key Columbia Basin fish and wildlife mitigation and ESA recovery issues, decisions, and developments.

Proposed action to achieve the objective(s) Provide complete coverage of key meetings and developments so that stakeholders throughout the Basin stay informed about the NPCC Amendment process and other important events and issues related to Basin FW mitigation.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Considering the upcoming Amendment Process and BiOp Remand developments, not implementing the modification would reduce the CBB’s ability to account for the meeting, travel, and writing time necessary to adequately serve Basin stakeholders at current level.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Reach 5,000+ readers weekly Delivered by e-mail to 5,000+ subscribers and posted on website, the production of a weekly electronic newsletter to provide information about fish and wildlife issues important to Columbia River Basin fish and wildlife policy development. The newsletter assists Northwest policy makers and others in keeping up with the range of meetings and materials related to fish and wildlife issues. Coverage provides: an understanding of the scope of technical information used in policy decisions; an understanding of the multiple perspectives included in decision making; a presentation of various positions addressed in the decision process; a presentation of the political and technical constraints incorporated in decisions. Information is gathered through attendance at meetings, telephone interviews, face-to-face interviews, research and specific reports, studies and other documents. The newsletter provides objective information directly related to meetings, documents, issues and events pertinent to Basin fish and wildlife mitigation, ESA recovery, collaboration and unified planning. Due to the sometimes controversial nature of fish and wildlife policymaking and the fact that the newsletter is supported with public funds, every effort is made to avoid bias and the perception of bias, thereby enhancing its value as an information tool for public sector, private sector and NGO Basin stakeholders with a diversity of views and interests

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel meetings, interviewing, researching, writing, editing $20,000
Travel meetings $5,000

Total Estimated Budget Modification
Total FY 2008 budget modification $25,000
Total FY 2008 budget for this project, including modification request $125,000

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
NPCC Project support for FY2007 that will be carryover for some of FY08 $15,000 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
9/5/2007  8/29/2007  NA      Submitted  $25,000   
Decision Comments Next Steps
   
9/5/2007  9/5/2007  BOG  Budget  Not Urgent  Under BOG Review  $25,000   
Decision Comments Next Steps
This request is a category 5 (other).  November decision 
9/5/2007  11/16/2007  NPCC    CAT-5: Other  NPCC Deferred  $25,000  12/11/2007 
Decision Comments Next Steps
Deferred to December Council Meeting   
9/5/2007  5/2/2008  BPA  Budget    BPA Approved  $25,000   
Decision Comments Next Steps
Council recommends and BPA approves the request of $25,000 in '08 (for working budget of $125k). In addition, $90,000 is approved for '09 (for working budget of $140k).   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.