Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
October 25, 2007 Finalized November 7, 2007

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 198805307
BPA Project Name: Parkdale O&M - Hood River Production Program
COTR/BPA Project Manager: Sarah Branum
Agency, Institution or Organization Requesting Rescheduling: Confederated Tribes of Warm Springs Reservation
Funding Type: expense
Project Leader: Chris Brun
Province: Columbia Gorge
Subbasin: Hood
 
Contact Person
First Name: Chris
Last Name Brun
Address: 6030 Dee Hwy.
City, State Zip: Parkdale, Oregon, 97041
Phone: (541) 352-3548
Fax: (541) 352-9365
Email: cbrun@hrecn.net

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Arthur Mitchell Name
Address: P.O. Box C Address:
City, State Zip: Warm Springs, Oregon, 97761 City, State Zip:
Phone: (541) 553-3219 Phone:
Fax: (541) 553-3256 Fax:
Email: arthurm@wstribes.org Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus spp. (salmonids)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Project is ongoing with tight efficient budget.
Deferral of existing work elements to later date: Delay or deferral of work may result in loss or severe damage to BPA-owned facility and loss of fish production.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
No Locations Entered

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? Yes
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? Yes

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Maintain Hatchery Operate and maintain Parkdale Fish Facility

Proposed action to achieve the objective(s) Construct an 1,250 ft. long berm between the Parkdale Fish Facility and Middle Fork Hood River to protect the facility from future flooding.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The Parkdale Fish Facility is located west of Parkdale, Oregon, and provides incubation and adult holding facilities for the Hood River Production Program. The facility is adjacent to the Middle Fork of the Hood River. Flooding and debris flows occured in the Middle Fork during a November 2006 event that threatened the facility. As a result of these floods, the Middle Fork abandoned its historic channel and started flowing in a newly formed channel closer to the facility. The immediate instability of the area and stream channel agradation following this historic flood is thought to have increased the potential for the Parkdale Fish Facility to be damaged in subsequent flooding.

As part of the revised Master Plan process, HDR/Fishpro surveyed the area to determine whether the location was suitable for continued use and provide alternatives for protection of the facility (see attached report). A working group of professional hydrologists / geomorphologists has reviewed HDR's report and recommended construction of the berm to protect the facility from future high water events. Because the Middle Fork's channel aggraded during the November flooding, the likelihood of highwater flooding events has greatly increased. Therefore the berm should be constructed as soon as possible.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Supplementation The CTWSRO operates the Parkdale Fish Facility as an adult holding, spawning, egg incubation and acclimation facility. The facility is used to re-introduce spring Chinook salmon and supplement summer and winter steelhead in the Hood River Subbasin. Pending completion of revisions to the Master Plan, the faciliy may be upgraded to produce full term smolts beginning in 2010.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
1988-053-08 Hood River Powerdale/Oak Springs/Round Butte Parkdale Fish Facility delivers spring Chinook and steelhead eggs/fry to Round Butte and Oak Springs Hatchery for rearing to smolt. Broodstock is collected at Powerdale Fish Facility.
1988-053-04 Hood River Production M&E (ODFW) M&E program evaluates steelhead supplementation program. The progam monitors adult escapment and harvest as well as juvenile out-migrants.
1988-053-03 Hoood River Prodcution M&E (CTWSRO) M&E program evaluates spring Chinook salmon re-introduction. The program forecasts run size, monitors tribal harvest and adult spawning.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Supplementation Maintain Hatchery Construct flood protection berm. Construct a 1,250 ft. long berm to protect the Parkdale Fish Facility from Middle Fork Hood River flood events. 1 $150,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Other Sub-contractors to be identified $150,000

Total Estimated Budget Modification
Total FY 2008 budget modification $150,000
Total FY 2008 budget for this project, including modification request $546,534

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Private Landowner Materials, excavator time $10,000 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
11/7/2007  10/25/2007  NA      Submitted  $150,000   
Decision Comments Next Steps
   
11/7/2007  11/7/2007  BOG  Budget  CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $150,000  2/6/2008 
Decision Comments Next Steps
The entire facility could wash away. Need confirmation on the berm (is it for 500 yrs?)  1st Quarter FY08 
11/7/2007  2/6/2008  BOG  Budget  CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $150,000  3/15/2008 
Decision Comments Next Steps
The sponsor received funds to repair pivots, but due to emergency O&M repairs the pivots did not get replaced.  The $150,000 will brought forth in front of Council Committee Staff at the February Meeting. The additional $100,000 part of this request will also be discussed. 
11/7/2007  2/13/2008  BPA      BPA Approved  $250,000   
Decision Comments Next Steps
BPA approved and council concurrence to construct berm and associated costs. $250,000 added to '08 budget.   

Part 3 of 3. Comments on this Modification Request
Comment Date Commentor Agency Comment
1/24/2008 Sarah Branum BPA Our initial $150,000 request did not include BPA realty costs or easement payment to the neighboring landowner. BPA realty has provided an estimate of these costs of a little less than $100,000: $35,000 for BPA costs and $65,000 in potential payments to the landowner. We'd like to add an extra $100,000 to the request to cover these required costs. I understand that we have to value the property and at least offer an easement payment regardless of whether the landowner wants payment.
11/9/2007 Sarah Branum BPA During the BOG meeting there was a question about whether this fix was an interim fix or more permanent. Short of putting in a levy, this is about as much as we can do. The "interim" language in the report refers to removing the old bridge abutments to widen the channel, which should happen when the USFS rebuilds the bridge. USFS funded work on the bridge this year, so we're hoping for a longer and higher bridge, allowing for more water and debris to flow under it. Even with a better bridge, the berm would be required to ensure high flows don’t flood the area upstream of the bridge. The berm is being designed to withstand a 100-year flood event, with a little room to spare. Because the berm would be a little higher than the 100-year event, there is some additional capacity. The 500-year event may fit within that extra conveyance capacity.