Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
January 28, 2008 Finalized February 6, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200700300
BPA Project Name: Dworshak Dam Resident Fish Mitigation Project
COTR/BPA Project Manager: Dave Kaplowe
Agency, Institution or Organization Requesting Rescheduling: Idaho Department of Fish and Game
Funding Type: expense
Project Leader: Eric Stark
Province: Mountain Snake
Subbasin: Clearwater
 
Contact Person
First Name: Eric
Last Name Stark
Address: 3316 16th Street
City, State Zip: Lewiston, ID 83501
Phone: (208) 799-5010
Fax: (208) 799-5012
Email: estark@idfg.idaho.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Conan Chiu Name
Address: 600 S Walnut Street, P.O. Box 25 Address:
City, State Zip: Boise, Idaho 83707 City, State Zip:
Phone: 208-287-2813 Phone:
Fax: Fax:
Email: cchiu@idfg.idaho.gov Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species Micropterus dolomieu (smallmouth bass)
Oncorhynchus clarkii lewisi (westslope cutthroat trout)
Oncorhynchus mykiss (rainbow trout)
Oncorhynchus nerka (kokanee)
Salvelinus confluentus (bull trout)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The BPA CR-84115 provides funding to Idaho Fish and Game to monitor and evaluate the effects of nutrient supplementation on Dworshak Reservoir water quality and biological response across all tropic levels. The nutrient enhancement program is a cooperative program between the U.S. Army Corps of Engineers’ (USACE) and Idaho Department of Fish and Game (IDFG).

The original monitoring plan for the Dworshak Reservoir nutrient enhancement project as written in the FY 07-09 solicitation proposal included a sampling frequency of twice per month during the first year of application (2007). The higher sampling frequency in 2007 was designed to ensure proper administration of fertilizer based on actual ecological response. The sampling plan for the second and third years of the enhancement experiment (2008 and 2009) was written as half the frequency, only once per month.

The FY 07-09 funding decision handed down by the Council for the IDFG Dworshak Project was at the $160,000 level for all three years. So unfortunately this level of funding allowed IDFG to pay for only half the bi-monthly limnological analysis costs in 2007. But, thankfully the remaining $55,000 in limnological analysis costs were graciously paid for by the USACE in 2007. Then, at the completion of the 2007 field sampling it was recommended by Dr. John Stockner (USACE's nutrient enhancement contractor) to maintain the bi-monthly sampling and subsequent analysis in years two and three (2008 and 2009).

Several other factors have also necessitated continuation of the more rigorous bi-monthly sampling protocol utilized in 2007 along with the analyses of the samples collected. Based upon 2007 findings, bi-monthly sampling is imperative just to detect natural variation in reservoir conditions which monthly sampling most certainly misses. Bi-monthly sampling is also necessary to maintain the ability to fine tune weekly reservoir treatments in light of conditions on time scales shorter than a month. Lastly, data collected by the project also provides critical real time data that directs the subsequent application schedule to ensure the project remains with in water quality standards identified by regulatory agencies.

Costs incurred by the USACE to facilitate the implementation of the nutrient enhancement project partnership are over double that of the BPA funded portion of the project partnership. We are requesting a budget modification to the Bonneville funded portion of the project to cover the cost of bi monthly water quality sample analyses in 2008 and 2009. IDFG is requesting an increase of $55,000 in 2008 and 2009, bringing the total request to $215,000.

Therefore, we feel any reduction in the existing scope of this project would jeopardize the entire nutrient enhancement program by reducing:

1.) the ability to discern trophic response relative to natural variation
2.) the ability to adaptively manage enhancement rates based upon limnological findings.
3.) the ability to effectively determine compliance with water quality standards.

Deferral of existing work elements to later date: Project findings to date have been very encouraging. However, as explained above the program’s ability to effectively assess its success, utility, and ultimately cost effectiveness rely solely on the robust study design. Deferral of any existing tasks only lessens the programs effectiveness, especially since assessment of reservoir response includes kokanee which have a 3-year life cycle. Omitting parts of the monitoring should not be an option.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
46 30 58.572 N 116 17 40.38 W Dworshak Reservoir

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
C. Analyze /interpret Data (162) Analyze and interpret limnological data.

Proposed action to achieve the objective(s) The proposed action to achieve the objective of increasing reservoir productivity to benefit kokanee is to monitor and evaluate the effects of nutrient additions on the reservoir food chain by analyzing collected limnological data. Limnological data will be analyzed and interpreted as specified in the Sampling and Analysis Plan (SAP) and Quality Assurance Project Plan (QAPP) for Dworshak Reservoir Nutrient Enhancement Project (see attached 08 QAPP).

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain:
Not implementing this modification (bi-monthly sampling analyses) would likely result in not detecting reservoir productivity changes that are the standards by which we measure the programs success to achieve the biological objectives.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Enhance resident fish The IDFG fish management objective for kokanee in Dworshak Reservoir is to maintain densities of 30 to 50 adult kokanee per hectare on an annual basis, at catch rates of at least 0.7 fish/hr, at a 30 cm size (Idaho Department of Fish and Game 2001b). This project addresses this objective through increasing and stabilizing kokanee populations, thereby providing more forage and nutrients, and further enhancing ecosystem productivity to benefit all resident fishes. The U.S. Army Corps of Engineers Walla Walla District recently contracted Dr. John Stockner to evaluate the current state of the reservoir. After completing this evaluation, Dr. Stockner developed a prescription for a 5-year nutrient enhancement experiment on Dworshak Reservoir (Stockner and Brandt 2005). USACE Dworshak Project personnel will be purchasing the needed fertilizer and equipment and performing the nutrient applications. Our project staff will work cooperatively with both Dr. Stockner and the U.S. Army Corps of Engineers to assess the effectiveness of nutrient additions to increase reservoir productivity and enhance kokanee size and/or abundance.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Enhance resident fish Analyze/Interpret Data Analyze and interpret limnological data. See section 2C above for full work element description. (no metrics needed beyond the deliverables/reports specified by contract) 2 $55,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Analyze/Interpret Data Limnological Analyses 8 9 $110,000

Outyear totals
Monitoring & Evaluation
FY 2009 FY 2010 FY 2011 FY 2012
$55,000 $ 0 $ 0 $ 0

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Supplies Limnological analyses contract(s) $55,000

Total Estimated Budget Modification
Total FY 2008 budget modification $55,000
Total FY 2008 budget for this project, including modification request $215,000

Outyear Budget Totals
  2009 2010 2011 2012
Monitoring & Evaluation $ 55,000 $ 0 $ 0 $ 0
Total Outyear Budgets $ 55,000 $ 0 $ 0 $ 0

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
U.S. Army Corps of Engineers Labor (USACE & contracted) and supplies and equipment to permit, prescribe, and apply nutrients. $250,466 In-Kind
U.S. Army Corps of Engineers Raw materials (fertilizer) $92,000 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
2/6/2008  1/28/2008  NA      Submitted  $55,000   
Decision Comments Next Steps
   
2/6/2008  2/6/2008  BOG  Budget  CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $55,000  5/15/2008 
Decision Comments Next Steps
This budget request is for FY'08 for $55,000 and FY'09 for $55,000. This request has been pooled for the 2nd Quarterly Review for a decision in May. Expecting sponsor to elevate this request to the BOG Management Group to be put on the Council agenda in March.  See comment above. 
2/6/2008  5/15/2008  BPA  Budget    BPA Approved  $55,000   
Decision Comments Next Steps
Request is approved by BPA and Council concurrence for the '08 portion of this request only. The sponsor, CoE and BPA need to discuss BPA's role in '09 funding.  proceed with contracting 

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.