Within-Year Modification Request Form for FY 2008

 
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Project 200002100 (Province: Blue Mountain Subbasin: Grande Ronde )
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
February 11, 2008 Finalized March 5, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200002100
BPA Project Name: Ladd Marsh Wildlife Area Additions Mitigation Project
COTR/BPA Project Manager: Joe DeHerrera
Agency, Institution or Organization Requesting Rescheduling: ODFW
Funding Type: expense
Project Leader: Cathy Nowak
Province: Blue Mountain
Subbasin: Grande Ronde
 
Contact Person
First Name: Cathy
Last Name Nowak
Address: 59116 Pierce Road
City, State Zip: La Grande, OR 97850
Phone: 541-963-4954
Fax: 541-963-2814
Email: cathy.nowak@state.or.us

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Bruce Eddy Name
Address: 107 20th Street Address:
City, State Zip: La Grande, OR 97850 City, State Zip:
Phone: 541-963-4954 Phone:
Fax: 541-963-2814 Fax:
Email: bruce.r.eddy@state.or.us Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species amphibians
bird species
herptiles
invertebrate species
mammals
plant species
Oncorhynchus mykiss (rainbow trout)
Oncorhynchus mykiss (steelhead)
Oncorhynchus mykiss gairdnerii (redband trout)
Oncorhynchus tshawytscha (chinook)
Salvelinus confluentus (bull trout)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: A reduction in the existing scope of the project will severely degrade our ability to meet the project's goals and ongoing operational needs. Operational and personnel costs have increased significantly over the period of the project which has reduced the effectiveness of the existing budget.
Deferral of existing work elements to later date: The existing work elements are operational and monitoring type work elements. These are ongoing needs each year of the project and can not be deferred.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
45 15 19 N 117 57 08 Ladd Marsh Wildlife Area; 7.5 mi. SE of La Grande, OR

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? Yes

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Outreach and Education Respond to requests for project tours and information
Maintain Vegetation Management acitivities to encourage native vegetation and control non-native vegetation
Collect/Generate/Validate Field & Lab Data Conduct field monitoring activities throughout the project
Analyze/Interpret Data Compile, analyze and interpret monitoring data
Operate and Maintain Habitat/Passage Operate and maintain water control structures
Provide Access and Public Information Update and maintain access and information signs
Produce Annual Report Produce and Submit annual report for FY 2007
Manage and Administer Projects Manage and Administer the Ladd Marsh Wildlife Area Project
Status Reports Complete Pisces Status Reports

Proposed action to achieve the objective(s) The proposed budget modification will permit thorough completion of the work elements described in the statement of work.

The specific effects on the proposed modification on each Work Element are: Outreach and Education: Staff will be able to respond to more requests for tours and educational presentations. Maintain Vegetation: More chemical will be purchased and greater area will be treated for noxious weeds. Collect/Generate/Validate Field and lab Data: Staff will have the opportunity to complete planned vegetation and other surveys. Analyze/Interpret Data: Field data collected will be more thoroughly collated and analyzed. Operate and Maintain Habitat/Passage: Water control structures will be maintained in working order to keep water free-flowing. Provide Access and Public Information: Create and post signs at access points to inform the public of access and use regulations. Produce Annual Report: Produce a thorough report of project activities during the previous fiscal year. Manage and Administer Projects: Complete reporting and annual budget package. Learn changes in newer versions of Pisces. Status Reports: Complete timely status reports in Pisces.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The reduced budget threatens our ability to operate and maintain the habitats purchased and restored through the project.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Project O&M Operate and Maintain the Ladd Marsh Wildlife Area Additions Mitigation Project.
Project M&E Monitor the Ladd Marsh Wildlife Area Additions Mitigation Project.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Project O&M Maintain Vegetation Management to encourage native veg. and discourage non-native veg. Manage water levels through adjustments at water control structures to maximize native wetland vegetation and minimize encroachment by non-native plant species. Mow fields and dikes to maintain upland vegetation. This activity is periodic and ongoing throughout the contract year. Control non-native vegetation through herbicide treatment and/or mechanical means. Additional Notes: Water levels are manipulated within the limitations of water availability, stream flow and the need for water retention for flood control. Ongoing $7,100 No
Project O&M Operate and Maintain Habitat/Passage Operate and Maintain Water Control Structures Removal of vegetation and other debris to prevent plugging of water control structures and fish ladders and ensure fish passage. This activity is periodic and ongoing throughout the contract year as needed. Ongoing $5,500 No
Project O&M Provide Public Access/Information Update and Maintain Access and Information Signs Seasonal changes in access restrictions require changing perimeter and entry point access signs. Informational maps and flyers or brochures will be created using GIS and other means and made available to the public at entry points. Information provided includes: general map of the area with natural features, location of hunting blinds, location of structures and bridges, hiking trails and dikes, birdwatcher's checklist, public information about avian influenza and West Nile virus and other information. Ongoing $2,000 No
Project O&M Produce Annual Report Submit Progrss Report for FY 2007 The progress report summarizes the project goal, objectives, hypotheses, completed and uncompleted deliverables, problems encountered, lessons learned, and long-term planning. Examples of long-term planning include future improvements, new directions, or level of effort for contract implementation, including any ramping up or ramping down of contract components or of the project as a whole. Ongoing $1,000 No
Project O&M Manage and Administer Projects Manage and Administer the Ladd Marsh Wildlife Area Mitigation Project Coordinated and responsive actions consistent with wildlife area management/mitigation goals and objectives. Produce reports, monitor budgets, write and implement plans, supervise personnel. Learn new management techniques. Maintain pesticide applicator licenses/meet training requirements. Assist with other BPA mitigation projects. Address unforeseen opportunities and issues. Prepare FY 2009 contract renewal package including budget and property inventory. Ongoing $3,500 No
Project O&M Produce PISCES Status Report Periodic Status Reports for BPA The Contractor shall report on the status of milestones and deliverables in Pisces. Reports shall be completed either monthly or quarterly as determined by the BPA COTR. Additionally, when indicating a deliverable milestone as COMPLETE, the contractor shall provide metrics and the final location (latitude and longitude) prior to submitting the report to the BPA COTR. Ongoing $2,000 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Maintain Vegetation Manage non-native veg 2009 2012 $28,400
Manage and Administer Projects Manage and Administer Project 2009 2012 $14,000
Produce Annual Report Produce annual report 2009 2012 $4,000
Produce PISCES Status Report Periodic Status Reports 2009 2012 $8,000
Operate and Maintain Habitat/Passage O&M Water Control Structures 2009 2012 $22,000
Provide Public Access/Information Update & maintain signs and info 2009 2012 $8,000

Outyear totals
Operations & Maintenance
FY 2009 FY 2010 FY 2011 FY 2012
$21,100 $21,100 $21,100 $21,100

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Project M&E Collect/Generate/Validate Field and Lab Data Conduct Filed Monitoring Activities Throughout the Project This restoration/enhancement project has significantly changed the habitats that are available to plants, fish and wildlife. Monitoring is intended to collect long-term data to reveal trends in vegetation establishment as well as wildlife use in response to the restoration project and ongoing operation of the area. Status and Trend Monitoring Ongoing $1,250 No
Project M&E Analyze/Interpret Data Compile, Analyze and Interpret Monitoring Data Monitoring activities on the project area result in a large amount of raw data. These data must be analyzed and interpreted to be meaningful in adaptive management of the project area and to evaluate the effectiveness of the restoration/enhancement work. Status and Trend Monitoring Ongoing $1,400 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Collect/Generate/Validate Field and Lab Data Field Monitoring Activities 2009 2012 $5,000
Analyze/Interpret Data Compile and Analyze Monitoring Data 2009 2012 $5,600

Outyear totals
Monitoring & Evaluation
FY 2009 FY 2010 FY 2011 FY 2012
$2,650 $2,650 $2,650 $2,650

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel NRS 1 $20,250
Supplies Herbicide; Other S&S $3,500

Total Estimated Budget Modification
Total FY 2008 budget modification $23,750
Total FY 2008 budget for this project, including modification request $71,750

Outyear Budget Totals
  2009 2010 2011 2012
Operations & Maintenance $ 21,100 $ 21,100 $ 21,100 $ 21,100
Monitoring & Evaluation $ 2,650 $ 2,650 $ 2,650 $ 2,650
Total Outyear Budgets $ 23,750 $ 23,750 $ 23,750 $ 23,750

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Oregon Dept. Of Fish and Wildlife Project Supervision $6,000 In-Kind

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
3/5/2008  2/11/2008  NA      Submitted  $23,750   
Decision Comments Next Steps
   
3/5/2008  3/5/2008  BOG  Budget  CAT-5: Other  Under BOG Review  $23,750  5/13/2008 
Decision Comments Next Steps
Inflationary costs are eating up the O&M. This request is for will be for FY08 and FY09.  This request will be pooled up for the Quarterly Review and a decision in May. 
3/5/2008  5/15/2008  BPA  Budget    BPA Approved  $23,750   
Decision Comments Next Steps
Request is approved by BPA with Council Concurrence. $23,750 will be added to both '08 and '09 budgets.  proceed with contracting 

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.