Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
January 29, 2008 Finalized February 6, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200307200
BPA Project Name: Habitat and Biodiversity Information System for the Columbia River
COTR/BPA Project Manager: John Piccininni
Agency, Institution or Organization Requesting Rescheduling: Northwest Habitat Institute
Funding Type: expense
Project Leader: Tom ONeill
Province: Mainstem/Systemwide
Subbasin: Systemwide
 
Contact Person
First Name: Tom
Last Name ONeill
Address: P.O. Box 855
City, State Zip: Corvallis, OR 97339
Phone: 541-753-2199
Fax: 541-753-2440
Email: habitat@nwhi.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Tom ONeill Name Chris Kiilsgaard
Address: P.O. Box 855 Address: P.O. Box 855
City, State Zip: Corvallis, OR 97339 City, State Zip: Corvallis, OR 97339
Phone: 541-753-2199 Phone: 541-753-2199
Fax: 541-753-2440 Fax: 541-753-2440
Email: habitat@nwhi.org Email: chris@nwhi.org
Note: Note:

Section 2a: Description (Species Information)
Target Species all species

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: As part of the Council's 2007-2009 project review, this project was designated by the Council for "interim funding". We were to bring this project back to the Council once a data management workshop was held to scope, list and verify project needs, reviewed by the CBFWA Wildlife Advisory Committee for priorization of project needs, and the development of a Strategy for Managing Fish, Wildlife, and Habitat Data was completed. All three of these steps are now completed and our proposal addresses these needs, priorities, and strategy for managing these data. Additional funding is requested and as stated by Greg Delwiche (BPA) in a letter to Brian Lipscomb (CBFWA) on 12/31/2007 this application presents new information and justification.

In 2003, this project was recommended for funding at $434,000, but because of unresolved funding and data management issues was only funded from the data management placeholder. In 2006, this project was again recommended for funding at $440,000 for FY 2007-2009. However, interim funding was assigned to this project at $157,831 with an understanding that the Council would revisit this project once the workshop and other reviews were completed. Based on the workshop and these reviews, a pro-rated funding level is requested for FY 2008 for an additional $165,625 and for FY 2009 an additional $228,725. This would bring a total project budget for FY 2008 to $323,456 and for FY 2009 to $552,181.

Deferral of existing work elements to later date: This project was to be brought back to the Council for further funding because this project meets key components of subbasin planning, the strategy for managing fish, wildlife and habitat data and the priorities identified by the CBFWA's Wildlife Advisory Committee. Further delay will only severely compromises meeting the deliveriables outline in the work plan, which will affect program needs and the data management strategy.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
No Locations Entered

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
A : 157. Collect/Generate/Validate Field and Lab Data Multiple Specific Titles - see below
B. 159. Submit/Acquire Data Multiple Specific Titles - see below
C. 160. Create/Manage/Maintain Database Multiple Specific Titles - see below
D. 161. Disseminate Raw/Summary Data and Results Multiple Specific Titles - see below
E. 162. Analyze/Interpret Data Multiple Specific Titles - see below
F. 189. Regional Coordination Coordinate specifically with BPA Project #200201100 - Kootenai Floodplain Operational Loss Assessment

Proposed action to achieve the objective(s) Statement of Work Objectives and associated Tasks and Sub-Tasks needed to meet the needs that have been discussed or voiced as a concern include:

Objective 1. Operating and Maintaining the Regional Habitat and Biodiversity Information System (IBIS) Method(s): In 2008-2009 the specific tasks for this objective are: 1.1 - Incorporate all existing IBIS data into an improved database management system (DBMS) and interactive Internet application; 1.2 - Maintain existing subbasin information, and include other pertinent spatial and non-spatial data, and incorporate these into interactive Internet applications; coordinate with states (especially on their conservation strategies), federal, tribal organizations to acquire these data. Example - forest structural conditions throughout the ecoprovinces to allow for a more detailed look at the interactions between habitats, structural conditions and the relationships to fish and wildlife species at the ecoprovince level; 1.3 - Operate and maintain IBIS including Internet access, user technical support, web and application programmer, and systematic server and DBMS backups; evaluate IBIS use; Task 1.1 Incorporate existing IBIS data into an improved database management system (DBMS) and interactive Internet application 1.1.1 – [WE 160] Restructure existing wildlife-habitat information designing new relationships and improved integration with spatial data sets. Convert the current IBIS data sets to a more robust relational database management system (DBMS), Microsoft SQL Server 2005, in preparation for more dynamic query capabilities and integration with other organizations’ data sets. Restructuring the database and updating the DBMS software will allow for more complex queries of the IBIS data, fix the concurrent user problem on the Internet site, allow updates to the database to be immediately reflected on the IBIS Internet site, facilitate integration with GIS data layers, and prepare the IBIS data for easier expansion and integration with other organizations’ data sets. 1.1.2. - [WE 160] Define formats and create fish and wildlife species range maps for subbasin’s focal species. ISRP’s Retrospective Report (p.63) calls for knowing the distribution of species so that species of interest within a watershed are related to any proposed actions for them. 1.1.3 – [WE 160] Optimize Internet and web site interfaces and develop the necessary programming and scripts to query the data sets. 1.1.4 – [WE 162] Evaluate integrity of interfaces and programming through iterative testing. NHI staff and its project partners will perform a series of tests checking the utility of the programming and scripts to interface with and display IBIS data using a variety of browsers, including Microsoft Explorer, Firefox, and Netscape, and other common Internet applications. 1.1.5 – [WE 160 & 162] Revise DBMS as needed based on sub-tasks 1.1.2-1.1.4. 1.1.6 – [WE 160&162] Establish interfaces and interactive modes. Institute the findings and changes identified in sub-task 1.1.3 and sub-task 1.1.4 above. This also includes establishing and updating keywords with search engines and prominent portals. 1.1.7 – [WE 160] Create and update metadata. Create the necessary metadata following the Federal Geographic Data Committee (FGDC) standard. This applies to all databases and spatial data. Task 1.2 - Maintain existing subbasin information, and include other pertinent spatial and non-spatial data, and incorporate these into interactive Internet applications; coordinate with states (especially on their conservation strategies), federal, tribal organizations to acquire these data. Example - forest structural conditions throughout the ecoprovinces to allow for a more detailed look at the interactions between habitats, structural conditions and the relationships to fish and wildlife species at the ecoprovince level Sub-tasks 1.2.1 – 1.2.7 correspond to Task 1.1, sub-tasks 1.1.1-1.1.7, but focus on incorporating additional habitat data with IBIS’s existing wildlife-habitat information. 1.2.8 – Establish working collaboration with the states of Oregon, Washington, Idaho, and Montana, Columbia River Inter-Tribal Fish Commission, and federal agencies Task 1.4 - Operate and maintain IBIS including Internet access, user technical support, web and application programmer, and systematic server and DBMS backups; evaluate IBIS use 1.4.1 – [WE 160&161] Maintain Internet access to disseminate IBIS information NHI will host and maintain the IBIS DBMS and web server. NHI currently maintains Small Business Server 2003 Server with Apache Webserver installed which hosts the NHI (http://www.nwhi.org) and IBIS prototype (http://www.nwhi.org/index/ibis) web sites behind hardware and software firewalls via a DSL connection to the Internet. SQL Server 2005 DBMS software has been installed on this server in anticipation of restructuring the IBIS DBMS. Additional web and application servers will be added if and as necessary in the future. Also, NHI will increase its DSL service speed or connect directly to a T1 or faster line in the future as necessary. NHI has a good working relationship with its Internet Service Provider (ISP), and its ISP typically responds to problems immediately. 1.4.2 – [WE 160] Provide Technical Support to users 1.4.3 – [WE 160] Provide for system and information backups and redundancies 1.4.4 – [WE 162] Evaluate use of queries, tools, pages, and formats 1.4.5 – [WE 160] Determine efficiencies of relationships to data versus delivery time to user (includes evaluating other computer programs and delivery software) 1.4.6 – [WE 141&132] Write reports documenting progress, use and findings

Objective 2. - Update and Refine Wildlife Basin, Ecoprovince, and Subbasin Habitat Maps For these Work Elements there are no metrics needed beyond the deliverables/reports specified by contract. Method(s): In 2007-2009 the specific tasks for this objective are developed taking a tiered or hierarchical approach to wildlife habitat mapping. Each of the following levels of mapping would be conducted in select “pilot” subbasins. Level 1 is coarse approach to updating floodplain areas within the Columbia River Basin for wildlife habitat types. Included in Level 1 are floodplains plus adjacent upland habitat. Level 2 is a more refined mapping of projects that are collecting habitat variables and enhancements (e.g. water temperature, sedimentation, LWD, etc.). Level 3 includes mapping of surrogates to habitat variables (e.g. agricultural land use as a surrogate to nutrient inputs and also sedimentation). Level 4 mapping includes focal habitats and species. Thus the four tasks are: 2.1 - Map Level 1 - Map areas of focus - specifically all habitats within Floodplains and adjacent upland habitats that occur within 1/2 to 3 miles of the Floodplain boundary; 2.2 - Map Level 2 - Map projects collecting habitat variables like water temperature, habitat enhancements, etc.; (this assumes Task 3.2 is being developed); 2.3 - Map Level 3 - Map surrogates for habitat variables like sediment - mining locations, recent logging or Large woody debris - riparian areas with medium and large trees; etc.; and 2.4 - Map Level 4 - Map focal habitats and focal species. Task 2.1 - Map Level 1 - Map areas of focus - specifically all habitats within Floodplains and adjacent upland habitats that occur within 1/2 to 3 miles of the Floodplain boundary 2.1.1 – [WE 157] Identify the floodplain plus adjacent upland habitats area in the pilot subbasin. Using DEM, channel data, NRCS soils data, NWI, and FEMA flood plain data, floodplain areas will be identified. 2.1.2 - [WE 157] Map current habitat types using existing fish and wildlife habitat mapping protocols. 2.1.3 - [WE 162] Crosswalk the GNN data along with other ancillary data sets to the Johnson and O’Neil wildlife habitat types to help refine habitat type mapping. One benefit of the GNN method is that classifications of pixels are not grouped into predetermined categories. Instead, the method models the occurrence of vegetation and structural conditions for each individual pixel in the map. In effect, each pixel in the map has a complete stand-level set of attributes associated with it. This will greatly enhance the ability to cross walk to the established NHI wildlife habitat types. There are a few identified shortcomings to the GNN method, specifically that the classification of pixels is based on existing plot data. This works well for areas where plot data is available such as forested lands (i.e., CVS and FIA plots) However, it is less reliable in areas where plot data does not exist such as the non-forested lands in the high desert regions of the Pacific Northwest. For these areas, other datasets such as those created by the SAGEMAP project, will be explored for their utility in classifying wildlife habitat types more accurately. 2.1.4 [WE 162] Generate accuracy assessment reports for this map product. The dataset produced using the GNN method will already have had an accuracy assessment performed on it. NHI will collate and generate a report of the crosswalking effort in conjunction with any accuracy assessment information of other datasets used in the classification. Task 2.2 - Map Level 2 - Map projects collecting habitat variables like water temperature, habitat enhancements, etc.; (this assumes Task 3.2 is being developed) 2.2.1 [WE 157] Identify and map projects within the pilot subbasin that are collecting specific habitat variables and enhancements. Examples of habitat variables include: water temperature, sedimentation, LWD, Fence Installment/removal, vegetation plantings, invasive species control, Instream flow and nutrient inputs. 2.2.2 [WE 162] Generate accuracy assessment reports for this map product. Task 2.3 - Map Level 3 - Map surrogates for habitat variables like sediment - mining locations, recent logging or Large woody debris - riparian areas with medium and large trees; etc. 2.3.1 [WE 157] Identify and map surrogate for specific habitat variables within the pilot subbasin. Examples of surrogates include: land susceptible to landslides or recent logged areas (surrogates for sedimentation), riparian areas with medium or large trees (surrogate for LWD), agricultural land use and salmon carcass/spawning areas (surrogate for nutrient inputs). 2.3.2 [WE 162] Generate accuracy assessment reports for this map product. Task 2.4 - Map Level 4 - Map focal habitats and focal species. 2.4.1 - [WE 157] Collect the necessary datasets to facilitate mapping of high priority habitats in high priority areas. Once the mapping efforts in tasks one and two are completed, there still exists a need for fine-scale mapping of high priority wildlife habitats such as riparian and wetland habitat types. These habitat types are traditionally hard to map and are often not delineated very accurately on regional scale maps. To help improve this situation, NHI will utilize both the coarse and mid-level map products from tasks 2.1-2.3 as a base for the Level 4 mapping. The high priority areas will be driven by field crews and habitats manually identified with the help of high resolution imagery and other ancillary datasets. 2.4.2 - [WE 162] Determine which areas and habitats are considered high priority and refine the maps. NHI will work with CBFWA to identify those site specific areas and habitats that are considered high priority. Delineations will be refined to match features visible in the imagery. 2.4.3 [WE 162] Generate accuracy assessment reports for this map product.

Objective 3. - Wildlife Habitat and GIS Tools and Services Method(s): In 2007-2009 the specific tasks for this objective were developed based on the Role of Databases in RM&E. Principle problem statements (as defined in the ISRP 2005 Retrospective Report) address the failure to provide RM&E data to databases. In principle, all data obtained through public funds should be available to the public and recorded in the region’s databases. ISRP recommends that all projects be made available via the program’s database projects. Because IBIS is identified by the NPCC, CBFWA, and BPA as a regional database, NHI suggests one way to approach these concerns is to have RM&E projects periodically make uploads to the regional databases such as IBIS; another way is via the development of accessible informational tools and services coupled with regional databases that allow information to be located, recorded, and visualized as part of the RM&E process. This type of an approach is a lynchpin activity linking data acquisition to the regional data sets. Objective 3 offers the following “Tools and Services” to enable data acquisition and dissemination: 1) developing and maintaining Map Services (to support the NED Portal project); 2) developing and maintaining a Wildlife Data Collection Tool on the Internet; and 3) organizing a regional GIS Repository for Wildlife and Habitat Data (recognized as a need by the Data Management Workshop). The following tasks are associated with this objective: 3.1 - Create map services for NED Portal; 3.2 – Develop Wildlife Habitat Data Collection Tool; 3.3 – GIS Repository for Wildlife and Habitat Data; and Task 3.1 - Create map services for NED Portal NHI proposes to create and maintain OGC standard Web Mapping Services (WMS) for the data and associated metadata of geographic information stored and disseminated via our GIS data store. Creating and maintaining these map services will also support the NED portal and its deployment. [WE 161 Disseminate Raw/Summary Data and Results]. OGC compliant WMS connector technology using ArcIMS will be used to distribute metadata and maps via the internet. This will support the efforts by the NED group to develop a data portal. The WMS connector will allow for URL’s to be distributed to the portal to facilitate access to the appropriate metadata and map information. This format enables NHI to locally manage and maintain its data while providing users with search capabilities via portals and the internet. Task 3.2 – Develop Wildlife Habitat Data Collection Tool A data collection and reporting tool prototype called the Environmental Location & Visualization Information System (ELVIS) is being proposed. The purpose of this tool is to assist with developing the Status of the Resource Report that will spatially locate projects with identified high interest habitat variables like water temperature, sedimentation, and riparian areas (see also Task 2.2). The tool will also address Data Collection Standards by enabling spatial and temporal data to be collected and reported using a standard scheme, against a backdrop of existing up-to-date spatially-referenced datasets. This tool will be built in phases (based on geographic scope), with this prototype acting as phase 1 and implemented in a select subbasin (phase 2 will expand geographic scope). The prototype will allow multiple spatial data sets (i.e. GIS data) to be displayed at various scales, and allow users to 1) record wildlife location(s) and sighting(s) information; and 2) record spatial and temporal project information (highlighted as a need by BPA). ELVIS would act to resolve deficiencies in data standards by incorporating built-in standards, following the “Best Practices for Reporting Location and Time-Related Data” (NED White Paper, May 2006). This tool specifically addresses the NED Work Plan task #2.4 which states “Develop and maintain tools that can support scientific and resource decision makers”. 3.2.1 - Develop, Collaborate and Retrieve Wildlife Data [WE 159-Submit/Acquire Data] -Coordinate with partners to design modules in ELVIS with integrated data-standards (proposed initial modules for prototype: observational data location module; restoration project location module) -Coordinate with partners to develop list of spatial data to incorporate into ELVIS for each module (these would be the data-backdrop onto which observational data locations would be recorded) -Obtain data from Oregon (if not already housed at NHI) -Obtain data from Washington (if not already housed at NHI) 3.2.2 - Create, manage, and maintain data-collection tool [WE 160-Create/Manage/Maintain Database; WE 161- Disseminate Raw/Summary Data and Results] -System Administration -Development of applications and interfaces (including hardware/software) required for functional tool -Manage data content Task 3.3 - GIS Repository for Wildlife and Habitat Data The Northwest Habitat Institute has been building access to another informational tool: regional wildlife and habitat GIS data. The effort to collect and serve these GIS data by NHI began with the final submittal of Subbasin Plans whereby it was decided by the NWPCC and NED that GIS used in the subbasin plans needed to be retrieved and linked with their appropriate subbasins. Building upon this momentum and the fact that a regional wildlife and habitat GIS data repository is desired (based on feedback from participants of the Data Workshop, September 2006), NHI is poised to serve this need. A regional wildlife and habitat GIS data repository would help support the chain-of-custody of these data as well as making them available to future efforts (e.g. future subbasin plans). GIS data that will be compiled will follow NED’s Best Practices for Incorporating Spatial and Temporal Data for Tracking Environmental Project and Sampling Efforts into Non-Spatial Databases (Paulus and Toshach 2005), and FGDC metadata standards (1998). 3.3.1 - Obtain wildlife and habitat GIS data for repository [WE 159-Submit/Acquire Data] -develop check-in process -identify list of agencies/tribes/orgs to contact -contact agencies/tribes/orgs to request data -uploading platform design -coordination staff 3.3.2 - Develop and employ data certification process for newly obtained GIS data [WE 159-Submit/Acquire Data; WE 160-Create/Manage/Maintain Database; WE 161-Disseminate Raw/Summary Data and Results] -development/application of data exchange protocols/data certification design -metadata check -Data dictionary compatibility: continuation and refinement of the Pacific Northwest Habitat Classification Systems database for the purpose of cross-walking between data definitions. This task is fulfilled under the NED Work Plan task 4.4.1, which states: “Facilitate compilation of consistent data definitions for aquatic, riparian and upland species”. -QA/QC -Metadata check -Certification/data operations staff 3.3.3 - Develop “data store” application for GIS data [WE 160-Create/Manage/Maintain Database; WE 161-Disseminate Raw/Summary Data and Results] -Data Store web design -Data posting on Data Store -Data maintenance/version control? -Web design staff

Objective 4. – Develop methodologies to assess operational losses Method(s): During the 2-day workshop, the need to develop an approach for evaluating operational losses was identified. Currently, BPA project (#200201100) is beginning to examine how these impacts would be assessed and evaluated. NHI’s is being asked to become involved with this project and work to develop methodology using the HAB approach that could be used basin wide. So, if there is a decision or program amendment to move forward and assess operational losses, a methodology will already be in place. The following tasks are associated with this objective: 4.1 – Coordinate and evaluate currently funded BPA project #200201100 4.2 – Conduct necessary mapping and link IBIS data sets 4.3 – Run assessment and evaluate output 4.4 – Write Evaluation/Protocol report Task 4.1. Coordinate and evaluate currently funded BPA project #200201100 4.1.1. Meet with project sponsors to gain an understanding of BPA project #200201100 (Kootenai Floodplain Operational Loss Assessment) [WE 189 Regional Coordination]. 4.1.2 Examine proposed methodology from BPA project #200201100 (Kootenai Floodplain Operational Loss Assessment) to evaluate potential impacts by hydropower development [WE 159-Submit/Acquire Data]. 4.1.3. Incorporate NHI’s Habitat Appraisal and Barter (HAB) methodologies into BPA project #200201100[WE 160-Create/Manage/Maintain Database]. 4.2 – Conduct necessary mapping and link IBIS data sets 4.2.1. Map all habitat types, structural conditions, and key environmental correlates within proposed sites of interest [WE 160-Create/Manage/Maintain Database]. 4.2.2. Link proposed sites with current IBIS data sets to evaluate existing wildlife-habitat information [WE 160-Create/Manage/Maintain Database] . Task 4.3 – Run assessment and evaluate output 4.3.1. Conduct HAB multi-step assessment of mapped habitat types within sites under investigation. HAB assessment allows the documentation of current and baseline habitat conditions along with the ability to apply and intrinsic value to individual habitat types [WE 160-Create/Manage/Maintain Database]. 4.3.2. Utilize output from HAB assessment to evaluate current habitat conditions, compare management strategies/actions to assess future conditions, and develop dataset in order to cross-walk past habitat assessment methods and results [WE 160-Create/Manage/Maintain Database]. 4.4 - Write Evaluation/Protocol report 4.4.1 Synthesis HAB output to create a project evaluation report based on current habitat conditions [WE 161. Disseminate Raw/Summary Data & Results]. 4.4.2. Create protocols with the evaluation report to perform several HAB assessments over time to detect any temporal changes from proposed operations [WE 161. Disseminate Raw/Summary Data & Results].


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: This project has been re-scoped and re-stated with new priorities and tasks to better meet the Fish and Wildlife Program needs including the recently Strategy for Managing Fish, Wildlife and Habitat Data. Continued funding at the current level will greatly affect this project in meeting the goals and objectives that have been identified by multiple groups and reviews over the past year and half.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2000 habitat This project focuses on the issue of developing, capturing, mainataining and making available habitat and species data systemwide. Addressing this need would meet several of the Reasonable and Prucent Actions (RPAs): RPA 152 – supports a coordinated effort to evaluate and assess offsite habitat enhancement by using and building on existing data management structures, so all agencies are able to share habitat data, databases, data management and quality assurance information. RPA 154 – supports the development and updating of subbasin assessments and plans by supplying consistent technical and scientific information to subbasin planners. RPA 180 – would develop and implement a basinwide hierarchical spatial, text, and tabular data designs and decision support tools to support monitoring programs and allow ground-truthing of regional databases. RPA 181 – would develop a spatial delivery system once the habitat maps of the entire Columbia River Basin has been developed to allow all organizations access to these spatial data sets. RPA 198 – continues to expand and develop a common data management system for fish and wildlife and their habitats.

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Operating and maintaining IBIS IBIS is an extensive collection of peer-reviewed regional information on wildlife species, habitats, and their relationships. These datasets are integral to subbasin planning efforts in that they provide species range maps, wildlife-habitat relationship maps and data. IBIS additionally serves as a source of core wildlife data that sets the foundation for a regional wildlife data repository, recommended as a role for NHI by Data Management Workshop feedback. Further, NHI is recognized as a “Core Program” by BPA, and IBIS is one of NHI’s Core Program functions. It also addresses several issues in the NED Scope of Work (FY2007): obtaining at-risk data, bridging data gaps (also highlighted in CBFWA’s State of the Resources report), and data standards. Improving accessibility, expanding data, and maintaining IBIS are the main tasks for this objective.
Updating and refining maps Habitat mapping is an on-going need for subbasin planning, and was listed as a recommendation and “Customer Priority” for NHI by Data Management Workshop feedback. A hierarchical approach for habitat mapping is proposed by NHI with three levels: 1) Coarse-scale mapping of habitat types within the entire CRB; 2) finer-scale mapping of habitat types in high-priority areas (identified by CBFWA), such as riparian habitats, which require a finer mapping resolution; and 3) fine-scale site-specific mapping of habitat types, structural conditions and key environmental correlates in high-priority sites (identified by CBFWA and others). The implement levels 2 & 3, NHI will also work with the existing land managers and help train their staff to do the mapping. This way the finer resolution mapping can proceed at a much faster pace throughout the basin. This objective will also enable subbasin planners to track changes in habitat types over time. Further, habitat mapping is a Core Program function for NHI and will serve to expand information for a regional wildlife data repository. It also addresses several issues in the NED Scope of Work (FY2007): obtaining at-risk data, bridging data gaps (also highlighted in CBFWA’s State of the Resources report), and data standards.
Developing tools and services Regarding the Role of Databases in RM&E, principle problem statements (as defined in the ISRP 2005 Retrospective Report) address the failure to provide RM&E data to databases. In principle, all data obtained through public funds should be available to the public and recorded in the region’s databases. ISRP recommends that all projects be made available via the program’s database projects. Because IBIS is identified by the NPCC, CBFWA, and BPA as a regional database, NHI suggests one way to approach these concerns is to have RM&E projects periodically make uploads to the regional databases such as IBIS; another way is via the development of accessible informational tools and services coupled with regional databases that allow information to be located, recorded, and visualized as part of the RM&E process. This type of an approach is a lynchpin activity linking data acquisition to the regional data sets. Objective 3.) offers the following “Tools and Services” to enable data acquisition and dissemination: 1) developing and maintaining Map Services (to support the NED Portal project); 2) developing and maintaining a Wildlife Data Collection Tool on the Internet; 3) organizing a regional GIS Repository for Wildlife and Habitat Data (recognized as a need by the Data Management Workshop); and 4) providing GIS Support to State Agencies and Tribal Organizations.
Assess operational losses During the 2-day workshop, the need to develop an approach for evaluating operational losses was identified. Currently, BPA project (#200201100) is beginning to examine how these impacts would be assessed and evaluated. NHI’s is being asked to become involved with this project and work to develop methodology using the HAB approach that could be used basin wide. So, if there is a decision or program amendment to move forward and assess operational losses, a methodology will already be in place.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
200201100 Kootenai Floodplain Operational Loss Assessment Assist with evaluating operational losses so as to help standardize the approach to allow it to be used at other sites.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Updating and refining maps Collect/Generate/Validate Field and Lab Data See Objective 2 on-going $56,800 No
Developing tools and services Develop RM&E Methods and Designs See Objective 3 [Not Entered] [Not Entered] on-going $62,320 No
Assess operational losses Develop RM&E Methods and Designs See Objective 4 3 $16,151 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design
FY 2009 FY 2010 FY 2011 FY 2012
$321,500 $334,360 $334,360 $334,360

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Operating and maintaining IBIS Manage/Maintain Database See Obejctive 1 on-going $188,185 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance
FY 2009 FY 2010 FY 2011 FY 2012
$230,681 $240,000 $240,000 $240,000

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel $94,898
Fringe Benefits [blank] $25,622
Travel [blank] $3,600
Supplies [blank] $5,535
Other Non-Expendable Equipment $12,633
Overhead [blank] $23,337

Total Estimated Budget Modification
Total FY 2008 budget modification $165,625
Total FY 2008 budget for this project, including modification request $323,456

Outyear Budget Totals
  2009 2010 2011 2012
Planning & Design $321,500 $334,360 $334,360 $334,360
Operations & Maintenance $230,681 $240,000 $240,000 $240,000
Total Outyear Budgets $552,181 $574,360 $574,360 $574,360

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Northwest Habitat Institute Applied for a grant to acquire new and additional GIS software licenses $40,000 In-Kind

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
2/6/2008  1/29/2008  NA      Submitted  $165,625   
Decision Comments Next Steps
   
2/6/2008  2/6/2008  BOG  Both  CAT-3b2: Loss of Monitoring and Evaluation Data  Under NPCC Staff Review  $165,625  3/12/2008 
Decision Comments Next Steps
This request is for FY08 ($165,625) and FY09($321,500) and is linked to '07-'09 decision. Building out infrastructure to address programatic issue. The status of the resource and subbasin planning is what drove the priorities for this request.  Determination on how this is brought forward to the Council as a data management agenda item or as a Quarterly Review decision. 
2/6/2008  5/15/2008  BPA  Both    BPA Deferred  $ 0   
Decision Comments Next Steps
Request is deferred by BPA and council concurrence until a regional data management strategy is determined   

Part 3 of 3. Comments on this Modification Request
Comment Date Commentor Agency Comment
4/18/2008 Christine Read BPA Posted on behalf of Stewart Toshach------------------------------------- Dear Mr. Maslen: I have been working, in a professional capacity, on improvements to regional data management for more than 15 years including my work as Coordinator of the Northwest Environmental Data Network (NED). Before working with NED I was a project lead on an innovative ocean and land based fish catch electronic reporting system that formed the basis of NOAA's West Coast Fishery Observer Program. The Northwest Habitat Institute has been an active participant in NED and has adopted an information management strategy that is consistent with the NED strategies that in turn are responsive to ISAB/ISRB recommendations. These recommendations are consistent with a comprehensive review of regional data management needs developed by the Scientific Applications International Corporation that was accepted by the NPCC in 2004 after public review. Therefore I am writing to offer support the Northwest Habitat Institute’s Project 2003-072-00 budget request to the Budget Oversight Group (BOG). The particular request is responsive to consideration of the project by Columbia Basin Fish and Wildlife Authority (CBFWA), Northwest Environmental Data-Network, Independent Scientific Review Panel, and a two-day data management workshop. The budget request is also consistent with the /Strategy for Managing Fish, Wildlife, and Habitat Data – A Columbia River Basin Framework [November 13, 2007] /developed jointly by NED and CBFWA Thanks, Stewart Toshach Natural Resource Specialist NOAA-NWFSC
4/18/2008 Christine Read BPA Posted on behalf of Michael Pope, PhD------------------------------------------ RE: BOG Request for Project 2003-072-00 Dear Mr. Maslen: I would like to express my support for the Northwest Habitat Institute’s Project 2003-072-00 budget request to the Budget Oversight Group (BOG). This within-year budget request results from a 1 ½ year review of the project by Columbia Basin Fish and Wildlife Authority (CBFWA), Northwest Environmental Data-Network, Independent Scientific Review Panel, and a two-day data management workshop. The budget request is consistent with the Strategy for Managing Fish, Wildlife, and Habitat Data – A Columbia River Basin Framework [November 13, 2007] and the CBFWA’s Fish and Wildlife Amendment Recommendations to the Northwest Power and Conservation Council [April 4, 2008; see amendment 2.3.6 below]. We believe this project is worthy of support from Bonneville Power Administration particularly related to the need to provide a biodiversity data system for wildlife related projects. I thank you for your time and request Bonneville Power Administration provide funding at the requested levels. Sincerely, Michael Pope, PhD BPA Wildlife Mitigation Program Oregon Department of Fish and Wildlife 3406 Cherry Ave. NE Salem, OR 97303
4/10/2008 Christine Read BPA Posted on behalf of Madeleine VanderHeyden: -------------------------------- From: Madeleine_VanderHeyden@fws.gov [mailto:Madeleine_VanderHeyden@fws.gov] Sent: Thursday, April 10, 2008 10:17 AM To: Maslen,Bill - KEW-4 Subject: Message of Support for NHI Project I am sending this message in support of the Northwest Habitat Institute's (NHI) Project 2003-072-00 budget request to the BPA's Budget Oversight Group . The request was developed in part from reviews by the Columbia Basin Fish and Wildlife Authority (CBFWA), the Northwest Environmental Data-Network, the Independent Scientific Review Panel, and from a two-day data management workshop. It is consistent with the Strategy for Managing Fish, Wildlife, and Habitat Data – A Columbia River Basin Framework [November 13, 2007] and the CBFWA’s Fish and Wildlife Amendment Recommendations to the Northwest Power and Conservation Council [April 4, 2008; see amendment 2.3.6 below]. The information that NHI products convey are invaluable to subbasin planning and the sound stewardship of our fish and wildlife resources. The NHI has a proven track record of innovation and excellence, and their contributions towards intelligent land management planning are many. Funding this project at the requested level will allow the NHI to continue to provide managers with the tools necessary to evaluate the effects of planned actions on wildlife and fish resources, and to develop and identify appropriate mitigation plans and sites. Sincerely, Madeleine Vander Heyden Madeleine Vander Heyden Oregon Coastal Program Coordinator U. S. Fish and Wildlife Service Newport Field Office 2127 SE Marine Science Drive Newport, OR 97365 (541) 867-4558 ext. 247