Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
February 27, 2008 Finalized March 5, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199107800
BPA Project Name: Burlington Bottoms Wildlife Mitigation Project
COTR/BPA Project Manager: No COTR Assigned
Agency, Institution or Organization Requesting Rescheduling: Oregon Department of Fish and Wildlife
Funding Type: expense
Project Leader: Sue Beilke
Province: Lower Columbia
Subbasin: Willamette
 
Contact Person
First Name: Sue
Last Name Beilke
Address: 18330 NW Sauvie Island Road
City, State Zip: Portland, OR 97231
Phone: 503-621-3488, X27
Fax: 503-621-3025
Email: Sue.G.Beilke@state.or.us

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Jerilyn Irvine Name Sandra Sovay
Address: 3406 Cherry Ave., NE Address: 3406 Cherry Ave., NE
City, State Zip: Salem, OR 97303-4924 City, State Zip: Salem, OR 97303-4924
Phone: 503-947-6137 Phone: 503-947-6189
Fax: 503-947-6140 Fax: 503-947-6195
Email: Jerilyn.Irvine@state.or.us Email: sandy.e.sovay@state.or.us
Note: Note:

Section 2a: Description (Species Information)
Target Species herptiles

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Due to increases in personnel salaries, overhead rates, OPE (health insurance, etc.), we have already had to reduce the scope of work for FY08-09 to accomodate these rate increases. Further reductions in the scope of work for FY08-09 could have potential negative impacts to habitat if project activities, such as removal of invasive non-native plants, including Japanese knotweed, are not carried out this year.
Deferral of existing work elements to later date: Deferral of existing work elements to a later date could have potential negative impacts to habitats on the site due to the need to monitor and treat invasive weed species on a yearly basis, including Japanese knotweed and English ivy.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
Project site is located 12 miles northwest of Portland adjacent to the Multnomah Channel.

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
F. Plant native vegetation. Conduct planting/seeding to restore and enhance wildlife habitats. Objective: Protect, maintain and enhance wetland and riparian habitats. G. Remove invasive, non-native vegetation. Conduct removal of invasive, non-native plant species. Objective: Protect, maintain and enhance wetland, riparian and upland habitats.

Proposed action to achieve the objective(s) Work Element F. Plant Native Vegetation. This work element includes planting native vegetation in areas devoid of native species and to increase the biological diversity of targeted areas. With the assistance of a part time assistant and field teams, activities planned for FY2008-09 include planting bare root shrubs along a backwater slough in order to establish a shrub understory, and installing cuttings (willow and dogwood) along several pond margins to increase shrub diversity, nesting habitat, etc. M&E includes documenting survival rates through yearly surveys and photo documentation, noting wildlife damage, percent survival, etc. Activities planned for under this work element would occur from November, 2008 through February, 2009.

Work Element G. Remove invasive, non-native vegetation. This work element includes removal of invasive plant species on the site, including ivy, knotweed and blackberry, that compete with native species and reduce biological diversity. With the assistance of field teams and a part time assistant, invasive species would be removed using both hand and mechanical methods as well as herbicide treatment. Areas targeted include the understory of several ash/cottonwood riparian forests as well as meadow habitats. M&E includes documenting removal success through yearly surveys and photo documentation, noting percent survival, response to herbicides, height, vigor, etc. Activities planned for under this work element would be carried out from June through December, 2008.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Without the proposed budget modification, there will be insufficient funding available to purchase native plants for enhancement projects or to hire personnel to assist with the non-native invasive plant removal projects. In addition, without the modification, there will be insufficient funding for supplies, tools, and repair of equipment necessary for enhancement as well as O&M activities.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
F. Plant native vegetation.
G. Remove invasive species.
F. Plant native vegetation to enhance wildlife habitats and protect habitat units for the site. G. Remove invasive, non-native plant species in order to restore habitats to high quality conditions for target and other wildlife species.
G. Remove invasive, non-native plant species to restore habitats to high quality conditions for target and other wildlife species.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
F. Plant native vegetation. Plant Vegetation Plant native vegetation. Native plant species will be installed in various habitats on the site including scrub/shrub and ash/cottonwood riparian forests. Plants will include bare root stock and cuttings from native plants on site. Activities will be carried out with the assistance of a part time assistant and field teams from Northwest Service Academy-Americorp. 10 acres 2008-2009 $8,690 Yes
G. Remove invasive species. Remove vegetation Remove non-native vegetation. Invasive, non-native plant species including Japanese knotweed, English ivy and Scot's broom will be removed in various habitat types. Methods for control will include both hand and mechanical methods as well as herbicide treatment where necessary. Activities will be conducted with assistance from a part time field assistant and field crews from Northwest Service Academy. 35 acres 2008-2009 $53,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Plant Vegetation Install native plant species in various habitats. 2009 2012 $30,500
Remove vegetation Remove invasive, non-native plant species. 2009 2012 $198,000

Outyear totals
Contruction/Implementation
FY 2009 FY 2010 FY 2011 FY 2012
$66,500 $59,000 $47,000 $46,000

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel Part time field assistant. $8,900
Other NW Service Academy Field Teams $7,200
Supplies Plants, tools, herbicides, etc. $11,183

Total Estimated Budget Modification
Total FY 2008 budget modification $27,283
Total FY 2008 budget for this project, including modification request $127,728

Outyear Budget Totals
  2009 2010 2011 2012
Construction & Implementation $ 66,500 $ 59,000 $ 47,000 $ 46,000
Total Outyear Budgets $ 66,500 $ 59,000 $ 47,000 $ 46,000

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
3/5/2008  2/27/2008  NA      Submitted  $27,283   
Decision Comments Next Steps
   
3/5/2008  3/5/2008  BOG  Budget  CAT-5: Other  Under BOG Review  $27,283  5/13/2008 
Decision Comments Next Steps
Inflationary costs are eating up the O&M. This request is for will be for FY08 and FY09.  This request will be pooled up for the Quarterly Review and a decision in May. 
3/5/2008  5/15/2008  BPA  Budget    BPA Approved  $27,283   
Decision Comments Next Steps
Request is approved by BPA with Council Concurrence. $27,283 will be added to both '08 and '09 budgets.  proceed with contracting 

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.