Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
February 27, 2008 Finalized March 5, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200205900
BPA Project Name: YANKEE FORK SALMON RIVER DREDGE TAILINGS RESTORATION
COTR/BPA Project Manager: Jan Brady
Agency, Institution or Organization Requesting Rescheduling: Shoshone Bannock Tribes
Funding Type: unknown
Project Leader: Evelyn Galloway
Province: Mountain Snake
Subbasin: Salmon
 
Contact Person
First Name: Evelyn
Last Name Galloway
Address: PO Box 306
City, State Zip: Fort Hall, Idaho 83203
Phone: 208-251-1283
Fax: 208-237-0797
Email: egalloway@shoshonebannocktribes.com

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Bev Wadsworth Name Pam Waterhouse
Address: PO box 306 Address: PO box 306
City, State Zip: Fort Hall, Idaho 83203 City, State Zip: Fort Hall, Idaho 83203
Phone: 208-478-3821 Phone: 208-478-3819
Fax: 208-237-0797 Fax: 208-237-0797
Email: bwadsworth@shoshonebannocktribes.com Email: pwaterhouse@shoshonebannocktribes.com
Note: contracting Note: finance-accountant

Section 2a: Description (Species Information)
Target Species Oncorhynchus clarkii (cutthroat trout)
Oncorhynchus mykiss (steelhead)
Oncorhynchus tshawytscha (chinook)
Salvelinus confluentus (bull trout)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The Yankee Fork Salmon River Floodplain Restoration Project has been on the verge of being discontinued for some time now; due to its expensive restoration costs and the unsure success of the overall project. The Project has been given a year to come up with some answers on restoration plans. We have been working hard at getting a conceptual rehabilitation plan for the dredge reaches of the Yankee Fork Salmon River. We do have restoration designs in report form, along with hydraulic models and digital terrain models; these models can help us evaluate simulations of different rehabilitation models and scenarios of different water levels. This should ensure a successful restoration effort of the Yankee Fork floodplain. Also, there is the completion of a monitoring and evaluation plan (M & E) that Idaho State University has completed. Since the dredging occurred , alterations disconnected the stream from its floodplain, impacted in stream habitat, and restricted riparian vegetation to the dredge/stream interface. The M & E plan will benefit the program and other projects similar to the YFRP by eliminating the data gap of unknowns before restoration and use the data to compare restoration success level. Here we propose to begin the restoration of natural sediment and hydraulic regimes in the YFSR by redistributing and removing dredge tailing piles, thus reconnecting the river with its floodplain. Restoring this connectivity will re-establish critical ecosystem processes, including water, sediment, energy, and nutrient transfers. These processes create habitat and maintain the trophic base for production of endangered salmonids, as well as other native fish and wildlife, in this critical subbasin.
Deferral of existing work elements to later date: None

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
44.3635 -114.7300 Yankee Fork Salmon River, Centeral Idaho

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Manage and Administer Projects Routine Administration of contract
collect/Generate/Validate field and lab data Collect water quality data
Produce(annual) Progress Report Submit Final Report for the period of the Fiscal year
Produce Pisces Status Report Periodic Status Report for BPA

Proposed action to achieve the objective(s) Project manager will administer 2008-2009 SOW package including: budget, spending plan, property inventory and submit invoices to BPA consistant with requirements describes BPA's contract management manual. Submit plans of project and progress reports (annual and pisces) along with an annual report.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The biological objectives of the Yankee Fork Floodplain Restoration Project is in jeopardy if this modification is not implemented. Restoration of the Yankee Fork (YF)will benefit the biological needs of salmon, steelhead and bull trought and protect other native fish and wildlife species by improving habitat conditoins within the YF system. To improve the habitat conditions in the Yankee Fork Salmon River is to redistribute dredge tailing piles from the floodplain and reconnect tributaries and ponds to the mainstem of the Yankee Fork. The goal of the Yankee Fork Restoration Project is to restore natural river channel characteristics, flooplain functin, hydraulic and sediment regimes and aquatic habitat within the dredged reaches of the YFSR.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
habitat Riparian Enhancement: the number of miles enhanced, 6 miles (10K). Channel morphology: 6 miles of restored complexity

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
restore 6 miles of stream RESTORE OVER SIX MILES OF RIVER TO A NATURAL PRE MINING CONDITIONS; redistributing dredge tailings from the floodplain should allow the river to access its historic flooplain. This will allow more natual habitat conditions that should provide a healthy stream and riparian community: increasing the number of redds, increase water quality and increase sediment depositation, that will help create a healthy riparain throughout this critical habitat on the Yankee Fork Salmon River.
collect field data monitor water quality conditions: Monitoring water quality in the YFSR using continuous monitoring equip. and conventional water sampling techniques. Collect discharges meansurements throughtout Yankee Fork and the other streams throughout the Salmon Basin for reference points. Gather additional field data of high water flows and water surface elavations within the ponds on the Yankee Fork, this is to help calibrate the hydraulic models.
produce final design of 10 K Produce a final design for the 10-km segment of the YFSR impacted by the dredge-mining activites adopting successful strategies from the pilot project and adaptivley evaluating and incorporating the newest information.
obtain permits obtain permits to complet project
site character survey Eliminate existing data gaps with an evironmental site characterization survey. this can be done at random or at site specifics; where work plans on being completed. this survey will help determine what might be the complications with in the dredged reaches of the YFSR.
develope agreements with coorp Develope agreements with cooperators; negotiation of conservation easements with landowners on the YFSR.
create a pilot proj plan create an outline for a pilot project plan to be implemented.
administer projects/contracts Manage and administer projects components, work with subcontractors, corroperate and corrdinate work with agencies, interact with COTR and funding agency, interact with interal administration staff.
produce envio.complicance Obtain necessary environmental and biologaicl compliance, cultural resouces, construcion and ther necessary permits. This will be administered by the project sponsor, a contractor will be used to assist with necessary permits and to consult with the appropriate agencies on behalf of the project sponsor.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
199405000 Salmon River Habitat Enhancment Data sharing, techincal assistance, feild assistance
199605300 North Fork John Day Drege Tailings Project Data and information sharing

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
create a pilot proj plan Enhance Floodplain Habitat Improvement Work Elements Refers to the creation, restoration, or enhancement of a floodplain/wetland. TBD 3 $150,000 Yes
develope agreements with coorp Conduct Pre-Acquisition Activities coordintate with land owners/ develope agreements coordinate with YF land owners to restore the floodplain on the YF. This includes meeting and agreeements of easements/ no meterics needed 7 $5,000 No
obtain permits Other planning and coordination obtain necessary permits to complete restoration, delivery of all permits and environmental documentation no meterics needed beyond the deliverables 1 $50,000 Yes
site character survey Produce/Submit Scientific Findings Report Produce/Submit Scientific Findings Report contract agency to conduct a environmental site characterization report througout the dredged reaches of the YF. This may include collecting data at site specific locations or random plots to check the conditions within or under the dredges. This applies to two general types of scientific publications: 1) Manuscripts being submitted for publication in a scientific journal and 2) Final technical reports. The latter category includes research and evaluation reports, and higher-level programmatic reviews. Monitoring reports (e.g., updated annual escapement counts) are usually considered part of annual progress reports. "Analysis" typically involves hypothesis testing and/or tests of statistical significance in differences across groups/treatments or time that directly support decisions regarding resource or program/project management. This contrasts with reports that primarily present raw or summarized data (including means, variances, and trends). Preliminary analyses are reported as progress toward Final Scientific Findings reports and should be covered by WE# 132: Produce Annual Report. no metrics needed beyond the deliverables/reports specified by contract 1 $75,000 Yes
produce final design of 10 K Enhance Floodplain Planning and Coordination Work Elements Covers all work associated with the preparation of engineering or technical drawings, specifications and/or budgets required for the construction/installation of any structure or facility. May include ancillary work such as land surveying, photogrammetric surveys, field surveys, etc. For construction work not requiring a formal design (e.g., installation of a barbed-wire fence), this work may be included as a milestone under the corresponding work element. no metrics needed beyond the deliverables/reports specified by contract 2 $706,200 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Produce Design and/or Specifications site characteristics 2008 2009 $75,000
Coordination agreements with landowners 2008 2010 $5,000
Coordination obtain permits 2008 2010 $50,000
Produce Design and/or Specifications pilot project plan 2008 2010 $756,200
Produce Design and/or Specifications plan for whole 10 k reach 2008 2010 $706,200

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
produce envio.complicance Produce Environmental Compliance Documentation Produce Environmental Compliance Documentation Covers any work by the Contractor to assemble, gather, acquire, or prepare documents in support of obtaining environmental compliance from BPA (such as filling out a NEPA Checklist, providing maps, drafting a Biological Assessment, obtaining permits, conducting public involvement activities, completing an archaeological survey, etc.). In all cases, environmental compliance work must be separated from all other work. It is not permitted to combine environmental compliance activities with any other work element. no metrics needed beyond the deliverables/reports specified by contract 12 mos $50,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
BPA Environmental Compliance Produce Environmental Compliance Documentation 2008 2009 $50,000

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
administer projects/contracts Coordination Manage and Administer Projects Covers work by the contractor to manage on the ground efforts, or to manage subcontractors associated with the project e.g., construction management. Also covers administrative work in support of on the ground efforts and in support of BPA's programmatic requirements such as metric reporting, financial reporting (e.g., accruals), and development of an SOW package (includes draft SOW, budget, spending plan, and property inventory). no metrics needed beyond the deliverables/reports specified by contract 12 mos $43,000 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Coordination manage project 2008 2009 $43,000

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
collect field data Install Flow Measuring Device water conservation work elements water quality datamonitor the YF with water quality equipment (SONDES) on a daily basis throughout the field season (April-November portable devices 8 $10,000 No
collect field data Install Flow Measuring Device Install Flow Measuring Device Includes activities for installing and/or moving electrical flow gauges or other complex flow measuring devices, such as flow gauges using telemetry to transmit data. Devices may be fixed or portable. Actual measurement would occur under WE# 157: Collect/Generate/Validate Field and Lab Data portabale devices 7 $10,000 No
collect field data Install Flow Measuring Device Install Flow Measuring Device Includes activities for installing and/or moving electrical flow gauges or other complex flow measuring devices, such as flow gauges using telemetry to transmit data. Devices may be fixed or portable. Actual measurement would occur under WE# 157: Collect/Generate/Validate Field and Lab Data. during high flows, it would be difficult for personnel to be in the water, therefore we would contract this out to aquire discharge at the peak of run off. portable devies 1 $1,000 Yes
collect field data Install Flow Measuring Device water conservation work elements to complete the hydrolic modeling of the pond series, a contractor would be hired to completed the water surface elavation. portable devices 1 $20,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Install Flow Measuring Device data on high flow discharge 2008 2009 $1,000
Install Flow Measuring Device water surface elavations in ponds 2008 2009 $20,000
Install Flow Measuring Device collection of water quality 2008 2014 $10,000
Install Flow Measuring Device collection of discharge 2008 2014 $10,000

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel Coordinator $7,000
Personnel Project Manager $43,000
Personnel Biologist $40,000
Personnel assistant/Contracts $4,700
Personnel clerk $3,000
Fringe Benefits Fringe (31%) $37,000
Supplies Office supplies/Equipment $5,000
Supplies Field Supplies $5,000
Travel Per Diem(100 days) $11,000
Travel Lodging (15 nights) $1,500
Travel BPA Training $2,000
Travel Professional Meetings $2,000
Travel vehicles $10,000
Capital Equipment Trailer $17,000
Capital Equipment water quality instruments $2,000
Travel rental space (field season) $2,300
Other subcontractors hydraulic/engineering/consulting $256,200
Overhead subcontractors-ISU Sream Ecology Center $10,000
Overhead subcontractor--site characterization report $100,000
Overhead overhead (28%) $44,000

Total Estimated Budget Modification
Total FY 2008 budget modification $252,700
Total FY 2008 budget for this project, including modification request $602,700

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Shoshone Bannock Tribes Land Use/GIS Provides maps and GIS consulting $5,000 In-Kind
Idaho State University developing and implementing monitoring and evaluation plan $4,000 In-Kind
USGS performed high flow stream measurements $3,600 In-Kind
USGS preparation of report on Hg and Se concentrations on aquatic biota $11,400 In-Kind
USDA Forest Service Watershed analysis $130,000 Cash
USDA Forest Service examination of Hg and Se concentrations in aquatic biota $112,800 Cash
USDA Forest Service Funded Cultural Resource Reports on the YFSR $34,997 Cash
USDA Forest Service admin on Cultural resources work $3,000 In-Kind
USDA Forest Service physical surveys to support design for hydraulic modleing and restoration plan development $95,621 In-Kind

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
3/5/2008  2/27/2008  NA      Submitted  $252,700   
Decision Comments Next Steps
   
3/5/2008  3/5/2008  BOG  Budget  CAT-5: Other  Under NPCC Staff Review  $252,700   
Decision Comments Next Steps
This request is a step submittal and conditioned on an ISRP review.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.