Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
February 27, 2008 Finalized March 5, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199306000
BPA Project Name: SAFE 1993-060-00
COTR/BPA Project Manager: Tracy Hauser
Agency, Institution or Organization Requesting Rescheduling: ODFW
Funding Type: expense
Project Leader: Jeff Whisler
Province: Columbia Estuary
Subbasin: Columbia Estuary
 
Contact Person
First Name: Jeff
Last Name Whisler
Address: 17330 SE Evelyn St.
City, State Zip: Clackamas, OR 97015
Phone: (971) 673-6024
Fax: (971) 673-6072
Email: geoffrey.s.whisler@state.or.us

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Toni Miethe Name Jerilyn Irvine
Address: 2001 Marine Drive Address: 3406 Cherry Ave. NE
City, State Zip: Astoria, OR 97103 City, State Zip: Salem, OR 97303
Phone: (503) 325-6452 Phone: 503-947-6137
Fax: (503) 325-2753 Fax:
Email: TMIETHE@co.clatsop.or.us Email: jerilyn.irvine@state.or.us
Note: Note:

Section 2a: Description (Species Information)
Target Species fish

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The FY2007-09 SAFE project proposal was approved to stabilize and enhance the Select Area Fisheries project with minimal additional costs. Reducing the existing scope would jeopardize our ability to meet the goals outlined in the proposal and the biological objectives we identified. Those biological objectives are to maximize Select Area production and fisheries, minimize the impact of Select Area fisheries on non-local or naturally produced salmonids, and to minimize the impact of Select Area hatchery production on other juvenile salmonids. Reducing the scope of the project would be directly counter to the first objective and jeopardize our ability to ensure the second and third could be accomplished.
Deferral of existing work elements to later date: Deferring existing work elements to a later date would not allow the project to meet the deliverables stated in the current SOWs. The work elements for which we are requesting budget modifications are associated with existing juvenile fish.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
46 10 11.01 123 29 24.0 Gnat Cr Hatchery
46 21 18.15 123 34 04.73 Grays R. Hatchery
46 06 44.80 123 47 05.54 Klaskanine Hatchery
46 03 15.0 123 43 35.0 SF Klaskanine Hatchery
46 10 11.2 123 50 13.5 Youngs Bay, OR

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Clatsop Co: WE E,F,G & H - Produce hatchery fish Produce hatchery select area brights, spring Chinook and Coho.
ODFW: B - Produce Hatchery Fish Produce Hatchery spring Chinook
ODFW: H - Mark Tag Animals Mass mark coded wire tag 2006 brood spring Chinook
ODFW: J - Mark Tag Animals Mass mark coded wire tag SAB fall Chinook
ODFW: C - Produce Hatchery Fish Late Rearing of 2006 brood early stock lower Columbia River hatchery Coho
ODFW: D - Produce Hatchery Fish Produce 2007 brood early stock lower Columbia River hatchery Coho
WDFW: J & M - Produce Hatchery Fish Produce Hatchery Spring Chinook and Coho

Proposed action to achieve the objective(s) Clatsop County: The cost of feeding the fish cannot be reduced in the event that disease, unusual temperatures, etc. occur, which effect amounts needed as well as the need for medicated feed. If they get sick, which has to be anticipated, they will need to be fed medicated feed requiring the extra feed dollars.

ODFW - SAFE

WE B - Produce Hatchery spring Chinook: 1) Funds budgeted for temporary labor have been reduced during the past few contracts to fit under budget caps. Extra labor is necessary to help with production increases and during the transitioning of a new assistant hatchery manager and, later this year, a new hatchery manager. 2) ODFW/Gnat Cr. Hatchery - Vaccine and Fish Food: Additional production requires additional vaccine to treat disease and additional food.

WE C & D - Produce Hatchery Fish: ODFW/Klaskanine Hatchery - personnel: temp labor . 1) Delayed funding decision by NWPCC resulted in delay in identifying and starting Klaskanine Hatchery maintenance tasks. Additional temporary labor is needed to continue the work to bring it back on line. 2) Vaccine - 2006 brood of coho was not vaccinated for furunculosis. Consequently, they were infected during summer rearing at Clackamas Hatchery and suffered significant mortality

WE H - Mass mark coded wire tag 2006 brood spring Chinook: Implementation of an ODFW R&E funded oxygen supplementation system have allowed for an increase in smolt production. All need to be mass-marked.

WE J - Mass mark coded wire tag SAB fall Chinook: Fewer BY ’06 SABs were mass marked (574K) than expected. Increase 2007 brood Select Area Bright fall chinook smolt production to meet project goals: these also need to be mass marked. We will mass mark 650K in FY08 (an increase from 625K in submitted budget).

WDFW - SAFE

WE J & M - Produce Hatchery Fish: Increased hatchery costs associated with power, utilities, sampling and Deep River net pen towing to Columbia River.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Implementation of this requested budget modification is necessary to achieve the biological objectives of the Select Area Fisheries project. We will not be able to meet our stated biological objective of maximizing Select Area fisheries and production without the proposed modifications to the “Produce Hatchery Fish” work elements. Our biological objective of minimizing impacts of SAFE production to other salmonids would be jeopardized by not modifying the budget items for “Mass Marking and Coded-Wire Tagging” of spring and fall Chinook and those allowing for adequate vaccination and/or medicating of spring and fall Chinook and coho.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
No Change in Objectives/Tasks Objectives and tasks remain the same. The goal is simply to complete them as described in the SOW. That is possible only if the additional funds requested are made available to maintain current tasks.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
03-022 Relationship of gill ATPase and estuarine migration of net-pen reared spring chinook in the lower Coloumbia River ODFW R&E funded spring chinook telemetry study to address concerns regarding potential competition of SAFE smolt releases.
05-005 and prev Youngs Bay Terminal Fishery/Select Area Bright Chinook ODFW R&E provides substantial funding for the Select Area bright fall chinook program
198201301 Coded Wire Tag - PSMFC Coded-wire tag recovery is essential for evaluation of Select Area project impacts and benefits. Sampling of Select Area fisheries is conducted by both SAFE and CWT staff.
198201302 Coded Wire Tag - ODFW Coded-wire tagging is important for evaluation of Select Area project impacts and benefits. The Select Area Project utilizes many CWT tag groups at various release sites requiring coordination of field effort and funding,
198201304 Coded Wire Tag - WDFW Coded-wire tagging is important for evaluation of Select Area project impacts and benefits. The Select Area Project utilizes many CWT tag groups at various release sites requiring coordination of field effort and funding.
52100 and prev Propagation Facility ODFW has provided funding for the CEDC propagation facility (South Fork Hatchery) since 1979.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
No Change in Objectives/Tasks Produce Hatchery Fish Produce Hatchery SABs fall Chinook, Spring Chinook, Cascade/Klaskanine Coho Perform all activities associated with producing select area bright fall chinook smolts at Youngs Bay, Klaskanine Hatchery and South Fork sites; spring chinook smolts at Youngs Bay, Blind Slough and Tongue Point MERTS; early stock lower Columbia River coho at Tongue Point MERTS net-pen site; early stock lower Columbia coho at South Fork Hatchery site. (CEDC) [Not Entered] FY08 only $13,470 No
No Change in Objectives/Tasks Produce Hatchery Fish Produce Hatchery Spring Chinook and Lower Col. Rv. Coho Perform all activities associated with the production of spring Chinook at Gnat Creek Hatchery, and Coho at Klaskanine Hatchery. (ODFW) [Not Entered] FY08 only $10,286 No
No Change in Objectives/Tasks Produce Hatchery Fish Produce Coho and Spring Chinook Perform all activities associated with production of Spring Chinook & Coho. (WDFW) [Not Entered] FY08 only $20,082 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Supplies ODFW/WDFW/CEDC (food, vaccines, utilities, etc.) $39,428
Supplies Marking/tagging -ODFW $4,410

Total Estimated Budget Modification
Total FY 2008 budget modification $43,838
Total FY 2008 budget for this project, including modification request $1,876,429

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
See PISCES Cash and In Kind $1,678,471 In-Kind

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
3/5/2008  2/27/2008  NA      Submitted  $68,929   
Decision Comments Next Steps
   
3/5/2008  3/5/2008  BOG  Budget  CAT-3b2: Loss of Monitoring and Evaluation Data  Under BOG Review  $43,838  5/13/2008 
Decision Comments Next Steps
The revised budget impact reflects the subtraction of the reschedule tasks of $25,091.  This request will be pooled up for the Quarterly Review and a decision in May. 
3/5/2008  5/15/2008  BPA      BOG Denied  $ 0   
Decision Comments Next Steps
Request is not approved by BPA and concurrence with Council. ODFW should work co-managers to obtain additional funding.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.