Within-Year Modification Request Form for FY 2008

 
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Project 199609401 (Province: Columbia Cascade Subbasin: Okanogan )
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
May 20, 2008 Finalized June 4, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199609401
BPA Project Name: Scotch Creek Wildlife Area
COTR/BPA Project Manager: Joe DeHerrera
Agency, Institution or Organization Requesting Rescheduling: Washington Department of Fish and Wildlife
Funding Type: unknown
Project Leader: Jim Olson
Province: Columbia Cascade
Subbasin: Okanogan
 
Contact Person
First Name: Jim
Last Name Olson
Address: 1514 Conconully Highway
City, State Zip: Okanogan, WA 98840
Phone: 509-826-4430
Fax: 509-422-1123
Email: olsonjpo@dfw.wa.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Janice Jackson Name Ted Nelson
Address: 600 Capitol Way North Address: 600 Capitol Way North
City, State Zip: Olympia, WA 98501-1091 City, State Zip: Olympia, WA 98501-1091
Phone: 360-902-2444 Phone: 360-902-2401
Fax: 360-902-2941 Fax: 360-902-2941
Email: jacksjgj@dfw.wa.gov Email: nelsotfn@dfw.wa.gov
Note: Note:

Section 2a: Description (Species Information)
Target Species shrubsteppe obligate species
Amphispiza belli (sage sparrow)
Odocoileus hemionus (mule deer)
Odocoileus virginianus (white-tailed deer)
Pedioecetes phasianellus (sharp-tailed grouse)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The Charles and Mary Eder unit of the The Scotch Creek Wildlife Area complex is a large landscape of 3,300 acres. This is a new purchase in 2007 that was completed with BPA MOA funding. We are asking for basic operations and maintenance funding to safely and efficiently manage these public lands in FY 09. The beginning stages of conversion from private to public lands requires a large amount of work to provide access, post regulations, repair or remove fencing, survey and post boundary lines, survey wildlife and vegetation, develop the management plan, create a SOW and begin the long process of habitat restoration. All these activities are especially needed at the beginning of public land ownership. Any reduction in the scope of this project will impact habitat values as invasive weed species continue to expand, and may affect the public recreating on these lands.
Deferral of existing work elements to later date: Operations and maintenance of a large unit of habitat lands should not be deferred. On-going daily maintenance is necessary to keep our public lands in a safe condition, our habitats functioning for wildlife, and the users of the public lands informed of rules and regulations. Noxious weeds are our greatest threat to declining habitat conditions and if allowed to get established, they are much more difficult and expensive to contain or eradicate. Daily reconnaissance and control is required.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
48.9780 119.378 Approximate center location of the Charles and Mary Eder unit of the Scotch Creek Wildlife Area.

Is this/Are these the same study location(s) that was/were identified in the original proposal? No

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? Yes

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Remove Vegetation Weed Control
Produce (Annual) Progress Report Final report at the end of contract period.
Produce Pisces Status Report Produce periodic status reports in Pisces.
Inform Public Other, Boundary Survey and Posting

Proposed action to achieve the objective(s) Weed control will begin in the fall of 08, with the approval and implementation of this modification. Fall herbicides with soil residual will be applied to known infestations of Russian Knapweed and Dalmatian toadflax. Inventory and assessment of all noxious weed infestations on the area will also be conducted in the summer of 09. Equipment will be ordered to be available October 1, 2008.

Status reports will be completed quarterly in Pisces and the Annual report by the end of FY09.

Survey the boundaries of the life estate, which is a private land in-holding, and post with carsonite markers


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Invasive weed species on the area need to be controlled. Russian Knapweed, Diffuse Knapweed, and Dalmatian Toadflax are established and are expanding without control, which is jeopardizing the integrity of the shrub-steppe and riparian habitats. Fence repair and annual maintenance is required to control trespass livestock.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Enh. hab. qual. Maintain or enhance the integrity of a large functioning habitat unit. Habitats include primarily Shrub-steppe and Riparian.
Admin. This objective is no longer needed with this request (unable to delete).
Bio surveys This objective is no longer needed with this request (unable to delete).
Inform Public Boundary signs, reader board, Informational and regulatory signs posted to keep the public informed of policy and regulation changes on the area. Also includes fencing or carsonite posting to delineate pubic and private land boundaries, and boundary survey of the life estate in-holding.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
199404400 Enhance, protect, and maintain shrub steppe habitat on the Sagebrush Flat Wildlife Area. WDFW projects to restore Sharp-tailed grouse and their habitats.
199106100 Swanson Lake Wildlife Area Mitigation Project. WDFW project to restore Sharp-tailed grouse and their habitats.
200708400 Shrub-steppe habitat acquisition for terrestrial species in need of conservation in the Upper Mid-Columbia subbasin. WDFW attempts to protect and enhance critical shrub-steppe habitat in the upper mid Columbia. Many of the targets of this project are in close proximity to the Scotch Creek units in Okanogan county.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Enh. hab. qual. Remove vegetation Weed Control, materials and equipment Use IPM techniques to control all non-native invasive plant species, and promote native desirable habitat components. Includes ATV and accessories for adequate weed control and seeding of competetive native grasses. 50 acres 1 $15,000 No
Inform Public Other Boundary Survey with boundary markers. Survey portions of property boundary where needed. Post with Carsonite markers to inform public of private/public boundaries. Also includes boundary fence repairs where needed. 8 miles 1 $25,000 No
Enh. hab. qual. Remove vegetation Weed Control, labor 3 months Salary & Benefits for Maintenance Mechanic I. Includes weed control, fence repair, construction of reader board, and boundary signing. 3 mo 1 $12,750 No
Admin. Manage and Administer Projects Assistant Managers vehicle Two vehicles purchased in 1996 are in need of replacement. One is being replaced by BPA MOA (80%), the other is requested here to upgrade assistant managers transportation needs. 1 vehicle 1 $28,000 No
Admin. Other Indirect charges Administrative overhead charged at 28.39%. This total does not include overhead on capital equipment purchased. N/A 1 $12,846 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Remove vegetation Use IPM techniques to control all non-native invasive plant species, and promote native desirable habitat components. Includes ATV and accessories for adequate weed control and seeding of competetive native grasses. 2009 2009 $15,000
Remove vegetation 3 months S&B for Maintenance Mechanic I. Includes weed control, fence repair, construction of reader board, and boundary signing. 2009 2009 $12,750
Other Survey portions of property boundary where needed. Post with Carsonite markers to inform public of private/public boundaries. 2009 2009 $25,000
Other Administrative overhead 2009 2009 $12,846
Manage and Administer Projects Assistant Managers Vehicle 2009 2009 $28,000

Outyear totals
Contruction/Implementation
FY 2009 FY 2010 FY 2011 FY 2012
$93,596 $ 0 $ 0 $ 0

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $ 0
Total FY 2008 budget for this project, including modification request $217,092

Outyear Budget Totals
  2009 2010 2011 2012
Construction & Implementation $ 93,596 $ 0 $ 0 $ 0
Total Outyear Budgets $ 93,596 $ 0 $ 0 $ 0

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
No documents are associated with this request

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
6/4/2008  5/20/2008  NA      Submitted  $126,739   
Decision Comments Next Steps
   
6/4/2008  6/4/2008  BOG  Budget  CAT-3b1: Adverse Biological Consequences to Project  Under BOG Review  $93,596  8/13/2008 
Decision Comments Next Steps
The work elements will be updated in the form by Jim before being reviewed for a decision from the BOG.  This request would receive a Third Quarterly Review decison. Joe, (BPA COTR) needs to check in July to make sure the form is updated by Jim. 
6/4/2008  6/17/2008  BPA      Under BOG Review  $93,596   
Decision Comments Next Steps
Changes made to per Jim Olsen's request. Request changed from $126,739 to $93,596. C.Read / BPA / 6-17-2008   
6/4/2008  8/13/2008  BPA  Budget    BPA Approved  $73,096   
Decision Comments Next Steps
Council recommends and BPA approves the request as adjusted. (O&M of $65,596 + GSA lease of $7,500) total: $73,096   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.