Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
July 30, 2008 Finalized August 6, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200739800
BPA Project Name: 2007-398-00 Manastash Creek Fish Passage Improvements
COTR/BPA Project Manager: Jay Marcotte
Agency, Institution or Organization Requesting Rescheduling: BPA
Funding Type: capital
Project Leader: Anna Lael
Province: Columbia Plateau
Subbasin: Yakima
 
Contact Person
First Name: Jay
Last Name Marcotte
Address: PO Box 3621
City, State Zip: Portland OR 97208
Phone: 503 230-3943
Fax:
Email: jgmarcotte@bpa.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Anna Lael Name Mike Garello
Address: 607 E. Mountain View Address: 4717 97th Street NW
City, State Zip: Ellensburg WA City, State Zip: Gig Harbor, WA 98332
Phone: 509 925-8585 x4 Phone: 253.858.5635
Fax: (509) 925-8591 Fax: 253.858.5263
Email: a-lael@wa.nacdnet.org Email: mike.garello@hdrinc.com
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus mykiss (steelhead)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The scope of this project cannot be reduced because achieving the passage benefits to fish depends on constructing all three screens/adult passage elements of the project. No single part of the project would solve the overall problem – passage obstacles would still exist. In addition, the flow enhancement portion of the project relies on completion of the fish passage improvements in order to be able to be put in place. The project is now on the threshold of implementing all of fish screen and passage construction projects, however there is not enough funding available to complete these facilities. The main reasons for the funding shortfall are threefold. First, the funding awards made in 2003 were based on conceptual designs and coarse cost estimates. The designs are now complete, as are opinions of probable cost by the design engineers (HDR FishPro) so we have the best cost estimates possible short of actual bids. Second, costs have escalated substantially since 2003 and the funding no longer extends as far as it would have then. BPA originally set aside $1 million for this project (2003), and subsequently added $500k (2004). Cost escalation alone since that time is estimated at 6% annually. Third, the final estimates include activities that weren't in the original estimates, such as land acquisition costs, utilities, access roads, flow meters, and other changes to the designs.
Deferral of existing work elements to later date: Deferral of all or part of this work is not an answer either. In fact, the project is need of additional funding largely because of past political and technical delays which have already forced deferrals from the original schedules. This project has been underway since 2003, and finally last December all the parties signed an historic MOA which allows the project to go forward. Implementation needs to proceed this fall/winter to fulfill this longstanding commitment to fix these fish passage and flow issues.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
46.969361 -120.677521 Manastash Creek irrigation diversion
46.969251 -120.674707 Keach/Jenson irrigation diversion
46.990563 -120.596132 Barnes Road irrigation diversion

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
WE 69 Install Fish Screen - Manastash
WE 184 Install Fish Passage Structure - Manastash
WE 69 Install Fish Screen - Keats-Jensen
WE 184 Install Fish Passage Structure - Keats-Jensen
WE 69 Install Fish Screen - Barnes Road
WE 184 Install Fish Passage Structure - Barnes Road

Proposed action to achieve the objective(s) BPA A&E Contractor will award construction contract and manage construction for all three fish passage facilities starting October 2008. Construction is expected to take up 4 months, with the instream work window occurring October through February.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Without this project, up and downstream fish passage will be severely curtailed during spring and fall low flow migration periods. Adult steelhead will continue to have minimal or delayed access to 25 miles of pristine tributary habitat. Juvenile outmigrants will continue to become entrained at outmoded screens, causing delay and mortality. Up to $1 million of BPA funded flow enhancements (same project, different contract) will be unrealized or less effective without the passage improvements.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2004 habitat Entrainment - Seven unscreened headgates will be eliminated by installing screening facilities at three locations (Barnes Rd, Keach-Jensen, MWDA) and consolidating the other three diversions (Hatfield, Reed and Anderson) to the MWDA diversion site.
NMFS 2004 habitat Instream Flow - Mitigation for the upstream consolidation of the Hatfield, Reed and Anderson Diversions includes securing 6 cfs for instream flow. A reverse auction in Manastash has already netted 50% of that goal. Additional instream flow improvements will continue into the future.
NMFS 2004 habitat Upstream Passage - Seven partial to full fish passage barriers exist in lower Manastash Creek. Those barriers will be addressed along with the fish screen facilities by constructing fish ladders or in-channel structures that allow for passage. At the diversions planned for decommissioning, the structures will be removed.

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Diversion Screening Install NOAA/WDFW compliant fish screens on creek diversions to prevent entrainment or impingment of fish at diversions.
Fish Passage Provide up- and downstream passage for adult and juvenile resident and anadromous fish by removing man-made barriers and/or provide fish passage at barriers.
Riparian Habitat Enhance riparian habitat with native trees and shrubs to stabilize banks, reduce erosion, increase shade, reduce water temperatures and provide for instream large woody debris recruitment.
Increase instream flow Mitigation for the upstream consolidation of the Hatfield, Reed and Anderson Diversions includes securing 6 cfs for instream flow.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
1988-115-12 Easton Spring Chinook Acclimat Providing fish passage up Manastash Creek will open 30 miles of rearing and potentially spawning habitat for chinook.
1996-040-00 Coho Restoration Mid-Columbia Providing fish passage up Manastash Creek will open 30 miles of rearing and potentially spawning habitat for coho.
2002-025-01 Yakima Tributary Access & Habi YTAHP originally proposed to assist Manastash water users with screening and passage. YTAHP remains available for some aspects of this project.
2007-020-00 Manastash Flow Enhancement Now a part of 2007-398 (because of capital consolidation), this project provides $1M over 3 years to acquire water instream to address the perennially dry lower few miles of Manastash.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Diversion Screening Install Fish Screen Install screens and ladders at MWDA, K-J and Barnes Install screens and ladders at MWDA, K-J and Barnes Rd as per engineering designs and specs 25 miles habitat opened up, 87 cfs flow screened, NMFS criteria met 1 $748,592 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Install Fish Screen complete facility construction 9 9 $ 0

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Other lump sum construction contract award $748,592

Total Estimated Budget Modification
Total FY 2008 budget modification $748,592
Total FY 2008 budget for this project, including modification request $2,151,092

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Kittitas County Conservation District funds for construction $857,245 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
8/6/2008  7/30/2008  NA      Submitted  $748,592   
Decision Comments Next Steps
   
8/6/2008  8/6/2008  BOG  Budget  CAT-3b1: Adverse Biological Consequences to Project  Under BOG Review  $748,592  11/21/2008 
Decision Comments Next Steps
Request for capital funding in FY09.  Pooled with requests for 4th Quarterly Review and November decision. 
8/6/2008  11/21/2008  BPA  Budget    BPA Approved  $748,592   
Decision Comments Next Steps
Council recommends and BPA approves the request of $748,592 (capital) which will be added to the 09 project budget year.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.