Within-Year Modification Request Form for FY 2008

 
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Project 199800702 (Province: Blue Mountain Subbasin: Grande Ronde )
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
September 3, 2008 Finalized September 10, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199800702
BPA Project Name: Grande Ronde Supplementation O&M - Lostine River Chinook
COTR/BPA Project Manager: Jonathan McCloud
Agency, Institution or Organization Requesting Rescheduling: Nez Perce Tribe Fisheries
Funding Type:
Project Leader: Rick Zollman
Province: Blue Mountain
Subbasin: Grande Ronde
 
Contact Person
First Name: Rick
Last Name Zollman
Address: 500 N. Main St.
City, State Zip: Joseph, OR, 97846
Phone: 541-432-2500
Fax: 541-432-4820
Email: rickz@nezperce.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Arleen Henry Name Rebecca Johnson
Address: PO Box 365 Address: PO Box 365
City, State Zip: Lapwai, ID 83540 City, State Zip: Lapwai, ID, 83540
Phone: 208-843-2253 Phone: 208-843-7320
Fax: 208-843-7319 Fax: 208-843-2351
Email: arleenh@nezperce.org Email: beckyj@nezperce.org
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus tshawytscha (chinook)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Project is ongoing with Spring Chinook being captured and distributed as planned in the scope of work. Any reduction in the existing scope of work must be made in September of the previous year. This project depends upon this component to meet the biological objectives of the program.
Deferral of existing work elements to later date: Deferral of existing work elements cannot be changed to a later date because the scope of work requires a strict time line to meet the adult fish capture and distribution goals of the project.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
45.534219 -117.470791 Lostine River Adult Weir facility
45.421193 -117.426263 Lostine Acclimation facility

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? Yes

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Acclimate Juvenile Fish Acclimate and Release Spring/Summer Smolts from Lostine River Acclimation Facility
Trap/Collect/Hold/Transport Fish - Hatchery Collect Spring/Summer Chinook at Lostine River Adult Facility
Maintain Hatchery Lostine River O&M trapping and acclimation Facility Maintenance

Proposed action to achieve the objective(s) For the Lostine River adult facility : Replace deteriored weir/trap components as needed to allow capture of adults for another 2-3 years. Weir/trap may be replaced with the permanent weir facility in the future but repairs are required now to assure continued objectives as identified in the project scope of work.

For the Lostine River Acclimation facility : Replace deteriorated raceway liners to allow for acclimation of Lostine River smolts. Acclimation facility may be replaced in the future but repairs are required now to assure continued objectives as identified in the project scope of work.Included in the estimate is a fuel surcharge of operation of the facility. The acclimation facility is remote; no electricity to fun the pumps is available. The pumps are powered by generators.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Failure to repair the adult weir and holding ponds will prevent meeting the existing biological objectives of this project. Other projects are dependent upon the capture and distribution of adult Spring Chinook Salmon.

Failure to repair the acclimation facility and provide the fuel surcharge will prevent meeting the existing biological objectives of this project. Other projects are dependent upon the acclimation and release of smolting Spring Chinook Salmon.


Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Increasing Adult Returns Operate and maintain adult collection and juvenile acclimation and release facilities necessary to implement the Lostine River portion of the Grande Ronde Supplementation - Lostine River Spring Chinook Operations and Maintenance program and achieve the overall program goal of increasing adult returns.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Increasing Adult Returns Acclimate Juvenile Fish Acclimate and Release Spring/Summer Smolts from Lostine River Acclimation Facility Provide acclimation at Lostine River acclimation facility and release Lostine River derived smolts at facility in native waters. 205,000 juveniles (presmolts) released from program $42,000 Yes
Increasing Adult Returns Trap/Collect/Hold Fish - Hatchery Collect Spirng/Summer Chinook at Lostine River Adult Facility Collect 180 (estimated goal) Spring/Summer Chinook from across the run (Man1-Oct1 based on PIT tag tracking through the dams) for the Lostine River program at Lostine River adult facility and transport as often as required to Lookingglass Hatchery or as determined by conditions and co-managers. Supplementation $ 0 No
Increasing Adult Returns Maintain Hatchery Maintain Hatchery Maintain, repair, improve and secure facilities and equipment of Lostine River acclimation and adult facility. [Not Entered] $73,000 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $115,000
Total FY 2008 budget for this project, including modification request $453,689

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
9/10/2008  9/3/2008  NA      Submitted  $60,000   
Decision Comments Next Steps
   
9/10/2008  9/10/2008  BOG  Budget  CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $60,000  11/22/2008 
Decision Comments Next Steps
Determination is needed for additional costs for expanded repair of the weir.  This request will be pooled up for fourth quarter review and a decision in the middle of November. 
9/10/2008  9/25/2008  BPA  Budget    Under BOG Review  $115,000  11/22/2008 
Decision Comments Next Steps
Request updated to add option of weir replacement (cost of $73k). Requestor's preference is changed to $115,000 ($42k+$73k)   
9/10/2008  11/24/2008  BPA  Budget    BPA Approved  $115,000   
Decision Comments Next Steps
Council recommends and BPA approves the request of $115,000 which will be added to the '09 project year budget.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.