Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
September 24, 2008 Finalized October 8, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200717000
BPA Project Name: 2007-170-00 EXP S. FORK SNAKE RIVER YELLOWSTONE CUTTHROAT TROUT
COTR/BPA Project Manager: Jan Brady
Agency, Institution or Organization Requesting Rescheduling: Idaho Department of Fish and Game
Funding Type: expense
Project Leader: Jim Fredericks
Province: Upper Snake
Subbasin: Snake Headwaters
 
Contact Person
First Name: Brett
Last Name High
Address: 4279 Commerce Circle
City, State Zip: Idaho Falls, Idaho 83401
Phone: 208-525-7290
Fax: 208-523-7604
Email: bhigh@idfg.idaho.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Conan Chiu Name Steve Schmidt
Address: PO Box 25 Address: 4279 Commerce Circle
City, State Zip: Boise, ID 83707 City, State Zip: Idaho Falls, ID 83401
Phone: 208-287-2813 Phone: 208-525-7290
Fax: 208-334-2148 Fax: 208-523-7604
Email: cchiu@idfg.idaho.gov Email: sschmidt@idfg.idaho.gov
Note: IDFG administrative contact Note: IDFG supervisor

Section 2a: Description (Species Information)
Target Species Oncorhynchus clarki bouvieri (yellowstone cutthroat trout)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The existing scope for the project cannot be reduced because there are multiple stakeholders who have considerable investments into the project as originally outlined. For example, the US Forest Service has conducted a review, submitted the review for public comment, and prepared a finalized NEPA document in order for the Burns Creek weir modification to be performed. Construction at Burns Creek has commenced, but will not be concluded by the end of the 2008 fiscal year. The scope of work related to the modification of the Palisades Creek weir also cannot be reduced for similar reasons. Specifically, we have a contract with the electronic equipment provider who will install the equipment and guarantee its operation. However, similar to Burns Creek, construction at Palisades Creek will not have progressed to the point where the equipment can be installed until the 2009 fiscal year.
Deferral of existing work elements to later date: As mentioned above, work has commenced on the Burns Creek and Palisades Creek weir modifications, and will overlap into the 2009 fiscal year. Deffering the whole project until a later date is, therefore, not feasible.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
43.379408 -111.239145 Burns Creek weir
43.604234 -111.469400 Palisades Creek weir

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Install fish monitoring equipment Burns Creek fish trap and ladder
Remove and/or exclude animals Burns Creek veolocity barrier
Install fish monitoring equipment Palisades Creek fish trap and ladder
Remove and/or exclude animals Palisades Creek electrical weir

Proposed action to achieve the objective(s) The Burns Creek weir is being modified from its previous design which used picket panels into a design which will be more effective during high spring flows when the weir is operated. This design is a combination fall and velocity barrier which is being built at the current weir site where there is an existing water diversion. Adjacent to the fall/velocity barrier and irrigation water diversion, a fish ladder and trapping facility that will allow the collection of all upstream migrating spawners is being constructed. Due to high spring and summer flows, construction could not begin until August 20, 2008 and is expected to be completed by November 30, 2008. Finalization of the construction is necessary to fulfill the requirement of both the "install fish monitoring equipment" and "remove and/or exclude animals" work elements for the weir at Burns Creek.

The weir at Palisades Creek is similar to Burns Creek. It also was a picket style weir associated with an irrigation diverstion, but does not allow for effective fish trapping during high flows. We are modifying the weir to change it to an electrical barrier. The existing fish ladder and trap will be modified/constructed adjacent to the electrical weir facility to allow collection of all upstream migrating fish diverted by the electrical field. Video camera equipment will be included to allow for continuous recording of fish behavior and effectiveness of the electrical barrier. The Idaho Department of Fish and Game engineering crew were originally tasked with the construction duties for modifications at both Burns and Palisades creeks. Due to high spring and summer flows as mentioned above, construction intiation was delayed more than 1.5 months. With the late start, we now have to hire a private contractor to finish modifications at Palisades Creek weir. Work is scheduled to start mid-October and will be completed by mid-December. Construction completion is required for both the "install fish monitoring equipment" and "remove and/or exclude animals" work elements for the weir at Palisades Creek.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The goal of the projects at Burns and Palisades creeks is to preclude/stop rainbow trout invasion into important Yellowstone cutthroat trout spawning tributaries of the South Fork Snake River. If work were to cease with the end of the 2008 fiscal year, the weir at Burns Creek would remain only partialy modified, and the facility at Palisades Creek would remain in a state where we are unable to trap migrating trout in the spring spawning season. Both weirs would be rendered useless for trapping any fish during spring spawning migrations and the project goal would be unattainable.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
habitat Not applicable

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Cutthroat trout restoration The South Fork of the Snake River, from Palisades Dam to the confluence with the Henry’s Fork, supports a popular and productive fishery. Palisades Dam, a U.S. Bureau of Reclamation project, regulates flows in this reach of the river. Flows vary considerably based on the need for irrigation water, power production and flood control. Life history strategies of native Yellowstone cutthroat trout include both tributary and mainstem spawning and rearing. Rainbow trout, a non-native species, are now well established in the mainstem and are a significant threat to the genetic integrity and population viability of cutthroat trout. Management actions have been taken to control or reduce the rainbow trout population, but the long term viability of Yellowstone cutthroat trout depends not only on maintaining rainbow trout control efforts, but also on enhancing recruitment and survival of Yellowstone cutthroat trout. Several factors pose threats to the cutthroat trout population by limiting juvenile survival and recruitment to the population and compromising genetic purity. A primary factor is rainbow trout invasion into spawning tributaries. Idaho Department of Fish and Game operates four weirs on the four main spawning tributaries for cutthroat trout (Burns, Pine, Rainey, and Palisades creeks). Previous research has demonstrated that weir efficiencies during high spring flows is low at traps associated with these weirs. This project seeks to minimize impacts of non-native rainbow trout in Yellowstone cutthroat trout spawning tributaries by removing them from the tributary before they have an opportunity to hybridize with native cutthroat trout. This will be accomplished by increasing trapping effeciencies at tributary weirs by changing them from picket weirs to fall/velocity barrier and electrical barrier weirs. This project is proposed by IDFG in cooperation with the Office of Species Conservation (OCS) as partial mitigation for the construction and operation of Palisades Dam.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Cutthroat trout restoration Install Fish Monitoring Equipment Burns Creek fish trap and ladder Adjacent to the velocity barrier and irrigation water diversion will be a fish ladder and trapping facility that will allow the collection of all upstream migrating spawners. As part of the operation of this facility, rainbow and rainbow x cutthroat hybrids will be removed from the system and Yellowstone cutthroat trout will be passed upstream to spawn. The fish collection facility will have sufficient approach and attracting flows to draw fish from below the velocity barrier to the fish ladder and trapping facility. Fish trapping and sorting facility at Burns Creek fully functional 2 $31,000 No
Cutthroat trout restoration Remove or Relocate Non-predaceous Animals Burns Creek velocity barrier We will modify the existing weir facility in Burns Creek to incorporate a permanent velocity barrier along with a fish ladder and trap. Working with Idaho Department of Fish and Game engineers that specialize in hydrology and fish passage, we will design and install a permanent velocity barrier at the site of the existing weir structure. Retrofitting the existing facility may require removal of existing concrete. A barrier is installed in Burns Creek to prevent rainbow trout invasion 2 $20,000 No
Cutthroat trout restoration Install Fish Monitoring Equipment Palisades Creek fish trap and ladder The existing fish ladder and trap will be modified/constructed adjacent to the electrical weir facility to allow collection of all upstream migrating fish diverted by the electrical field. Video camera equipment will be included to allow for continuous recording of fish behavior and effectiveness of the electrical barrier. Fish trapping and sorting facility at Palisades Creek is fully functional 1 (2009) $ 0 Yes
Cutthroat trout restoration Remove or Relocate Non-predaceous Animals Palisades Creek electrical weir We will modify the existing weir facility in Palisades Creek to incorporate a permanent electrical fish barrier. Working with engineers from private firms that specialize in electrical fish barriers as well as engineers from the Idaho Department of Fish and Game, we will install permanent electrodes in the existing weir structure. Retrofitting the existing facility will likely require insulation of existing concrete with non-conductive concrete and fiberglass reinforcement rods OR extension of the existing structure downstream with a non-conductive concrete sill and walls. Along with installation of the electrodes in the weir structure, we will purchase the necessary pulsators, electrical power supply, security trailer, back up generator, electrical wiring, control computer, software, and necessary public safety components to complete the electrical weir facility. A barrier is installed in Palisades Creek to prevent rainbow trout invasion 2 $93,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Install Fish Monitoring Equipment Burns Creek fish trap and ladder 2008 2009 $50,000
Remove or Relocate Non-predaceous Animals Burns Creek velocity barrier 2008 2009 $33,000
Remove or Relocate Non-predaceous Animals Palisades Creek electrical weir 2008 2009 $103,000
Install Fish Monitoring Equipment Palisades Creek fish trap and ladder 2009 2009 $65,000

Outyear totals
Contruction/Implementation
FY 2009 FY 2010 FY 2011 FY 2012
$107,000 $ 0 $ 0 $ 0

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Travel [blank] $35,000
Supplies [blank] $96,000
Other excavator and pump rentals $1,000
Other subcontracts $12,000

Total Estimated Budget Modification
Total FY 2008 budget modification $107,000
Total FY 2008 budget for this project, including modification request $251,000

Outyear Budget Totals
  2009 2010 2011 2012
Construction & Implementation $107,000 $ 0 $ 0 $ 0
Total Outyear Budgets $107,000 $ 0 $ 0 $ 0

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Idaho Department of Fish and Game Project monitoring, operation, and maintenance $20,000 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
10/8/2008  9/24/2008  NA      Submitted  $107,000   
Decision Comments Next Steps
   
10/8/2008  10/8/2008          $107,000  10/16/2008 
Decision Comments Next Steps
This information will be moved over to the Reschedule Form via the BPA COTR.  This is under BPA review and will give a decision. 
10/8/2008  10/17/2008  BPA  Reschedule    BPA Denied  $ 0   
Decision Comments Next Steps
This request is denied as created, since the intent is a reschedule (not within-year). After the BOG meeting, a reschedule request was submitted (by BPA on behalf of sponsor) and was approved.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.