Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
October 29, 2008 Finalized November 12, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 198712700
BPA Project Name: Smolt Monitoring Program nonfederal agencies
COTR/BPA Project Manager: Dave Roberts
Agency, Institution or Organization Requesting Rescheduling: Fish Passage Center PSMFC
Funding Type: expense
Project Leader: Michele DeHart
Province: Mainstem/Systemwide
Subbasin: Systemwide
 
Contact Person
First Name: Michele
Last Name DeHart
Address: 1827 NE 44th Ave, Suite 240
City, State Zip: Portland, Oregon 97231
Phone: 503-230-4288
Fax: 503-230-7559
Email: mdehart@fpc.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Briana Anderson Name Pam Kahut, PSMFC
Address: 11827 NE 44th Ave Suite 240 Address: 205 SE Spokane Street, suite 100
City, State Zip: Portland, Oregon 97231 City, State Zip: Portland, Oregon 97202-6413
Phone: 503-230-4099 Phone: 503-595-3100
Fax: 503-230-7599 Fax:
Email: banderson@fpc.org Email: pam_kahut@psmfc.org
Note: Note:

Section 2a: Description (Species Information)
Target Species fish
Oncorhynchus kisutch (coho)
Oncorhynchus mykiss (rainbow trout)
Oncorhynchus mykiss (steelhead)
Oncorhynchus nerka (kokanee)
Oncorhynchus nerka (sockeye)
Oncorhynchus spp. (salmonids)
Oncorhynchus tshawytscha (chinook)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The Smolt Monitoring Project is a long term, consistent and continuous real time migration monitoring project providing the basis for in-season and longterm hydrosystem operations for fish passage.
Deferral of existing work elements to later date: The project provides real time data for hydrossytem management,

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
mainstem Snake and Columbia Rivers, Rock Island Dam, Lower Granite, Little Goose, Lower Monumental, McNary, John Day, Bonneville, Salmon River Tr
Trap, Grande Ronde Trap, Salmon River Trap

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
all of the work elements are addressed by this modification
70,119,132,157,158,159,162, 185,186 Install Fish Monitoring Equipment Grande Ronde Trap,Lewiston Trap, Salmon River Trap
Manage and Adminster Projects Lower Granite, Little Goose, Lower Monumental, McNary,Rock Island Trap sites
Produce (Annual) Progress Reports Lower Granite, Little Goose, Lower Monumental, Rock Island, McNary trap sites
Collect/Generate/Validate Field and Lab Data Rock Island, Lower Granite, Little Goose, Lower Monumental, McNary, all trap sites
Mark/Tag animals, Snake River, Salmon River, Grande Ronde traps and Rock Island
Transfer, Consolidate, Regionally Standardized Data, all trap sites, Lower Granite, Little Goose, Lower Monumental, McNary, Rock Island, all trap sites
Analyze Interpret Data all trap sites
Operate and maintain habitat structures Little Goose
Picses updates

Proposed action to achieve the objective(s) The SMP is a long term contiguos monitoring program which provides real time data for hydrosystem operations for fish passage and provides a long term data base for future mitigation decisions.
The daily monitoring data is displayed on the Fish Passage Center Web site for the region.
The SMP has been flat fudned for six years.
The flat funding level proposed for 2009 will not allow the program to be implemented.
The increases in funding are to meet staffing costs, equipment repair costs, PIT tag costs and to purchase anesthetic for fish sampling (MS-222).


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The project can not be implemented with out the purchase of anesthetic, tags and staff.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
hydro The project provides monitoring for implementation of biop measures related to flow spill for fish passage, and management. The SMP also provides sampled fish for many mainstem research projects conducted to address at project passage issues.
hydro
Reserach Monitoring and Evaluation habitat

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
All objectives for this project are affected
The smolt-monitoring program (SMP) provides data on movement of salmonid smolts out of the major drainages and past the series of dams on the Snake and Columbia rivers. Indices of migration strength and migration timing are provided for the run-at-large at key monitoring sites. In addition, marked smolts from hatcheries, traps, and dams provide measures of smolt speed and in-river survival through key reaches. Fish quality, descaling, and gas bubble trauma measures are taken on samples of fish collected at the monitoring sites to provide an indicator of health of the run. These data are used for in-season operational decisions relative to flow and spill management, particularly during periods when spill is being provided to improve smolt passage at dams.
Monitoring, data transfer Each site is required to upload data in standardized format daily, according to protocols and sample rates to the Fish Pasage Center where the data is displayed for the region.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
The SMP is related to other research projects that require sampling of fish
in addition the SMP is related to smolt transportation since the same SMP crews sample for implemetation of the transportation program
The SMP conducts Gas Bubble Trauma monitoirng as required by the disoolved gas waivers from state water quality agencies to implement the biop/court ordered fish pasage operations

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Monitoring, data transfer Install Fish Monitoring Equipment Install Fish Monitoring Equipment Grande Ronde Trap Install trap in the Grande Ronde River, Replace damaged screen material, increase cost of utlities, increase in propane costs trap installed and operational by the begining of the sampling season 2009 $6,700 Yes
Monitoring, data transfer Mark/Tag Animals Pit tag salmon and steelehad at the Grande Ronde Trap Mark and tag animals at the Grande Ronde trap, collect, record, upload data utlizing the standardized remote data entry program. Purchase PIT tags. Daily submittal of data to the FPC 2009 $19,078 Yes
Monitoring, data transfer Collect/Generate/Validate Field and Lab Data Smolt Monitoring Program at Lower Granite, Implement SMP sampling at Lower Granite, most of increase request is to purchase MS-222 and implement state mandated salaries and benefits report daily data to the FPC utilizing the standardized remote data entry program. 2009 $5,713 Yes
Monitoring, data transfer Collect/Generate/Validate Field and Lab Data Implement Smolt Monitoring Program at Little Goose Dam Conduct Smolt Monitoirng Program sampling at Little Goose Dam. Daily uploading of data to the SMP utlizing the standardized remote data entry program 2009 $28,619 Yes
Monitoring, data transfer Mark/Tag Animals Marking steelhead and chinook at Rock Island Dam Insert PIT tags into between 200 and 600 unclipped Chinook yearlings, sockeye during the spring outmigration. Purchase PIT tags. PIT tag purchase is the increase of budget needed for 2009 for this site. meet SMP tagg quota upload tag data to PITAGIS. 2009 $12,688 Yes
Monitoring, data transfer Mark/Tag Animals PIT tag salmon and steelehad at the Snake RIver Trap site at Lewiston Idaho. Operate a scoop trap on the Snake RIver near Lewiston Idaho. PIT tag weekly blocks of 600 fish for each species and rearing type possible. The increase in cost for this project is for the purchase of tags. Implant PIT tags according to SMP design upload data to PITAGIS system. 2009 $27,667 Yes
Monitoring, data transfer Collect/Generate/Validate Field and Lab Data Collect, validate. generate, transfer data daily from Lower Monumental, Little Goose. John Day, Bonneville Sample daily, throughout the monitoirng season, . Tally, review, enter into compuirter tarnsmit all data to FPC daily. Count and identifyu all incidental species caugjht in the samples. Enter all sample data into the standardized remote data entry program to transmit to FPC. Hardware required to factilitate data entry, and transmittal.COST is for hardware required to run the remote data entry program. Four SMP sites need hardware upgrades, at $1606 per site. Daily transmittal of sample data 2009 $6,424 Yes
Monitoring, data transfer Mark/Tag Animals USFWS PIT tag steelehad and chinook at Dworshak hatchery Mark SMP steelhead and chinook groups at Dworshak hatchery mark SMP planned groups upload data to PITAGIS 2009 $2,535 No
Monitoring, data transfer Collect/Generate/Validate Field and Lab Data Implement SMP at Lower Monumental Dam Implement SMP at Lower Monumental dam, sample daily, transmiot data to FPC utilizing standardized data entry program. daily pasage data transmitted to FPC 2009 $3,019 Yes
Monitoring, data transfer Collect/Generate/Validate Field and Lab Data Implement SMP at McNary Dam sample fish daily according to SMP protocols, transmit data daily to FPC utlizing standardized data entry program. Most of required budget increase for purchase of supplies and equipment MS-222 daily transmittal of SMP data 2009 $11,445 Yes
Monitoring, data transfer Manage and Administer Projects Administration of SMP sub contracts Administration of SMP subcontracts by PSMFC 2% pass Contract adminstration 2009 $1,080 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Monitoring, data transfer Collect/Generate/Validate Field and Lab Data Implement SMP by PSMFC and USFWS Implement the SMP at all sites and traps daily data collection recording and submittal 2009 $124,968 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel [blank] $2,347,440

Total Estimated Budget Modification
Total FY 2008 budget modification $124,968
Total FY 2008 budget for this project, including modification request $2,365,776

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
11/12/2008  10/29/2008  NA      Submitted  $124,968   
Decision Comments Next Steps
   
11/12/2008  11/12/2008  BOG  Budget  CAT-3b2: Loss of Monitoring and Evaluation Data  Under BOG Review  $124,968  12/3/2008 
Decision Comments Next Steps
Possible review by BOG Management Group for urgent actions prepare for spring sample season. BPA will work with the BPA COTR to discuss more urgent activities.  This request will be reviewed by Fish Four in January and at the Council Meeting in February. 
11/12/2008  2/11/2009  BPA      BPA Hold for Available Funding  $118,544   
Decision Comments Next Steps
BPA approved and Council concurrence. Contingencies include: BPA COTR and Project Sponsor must first look to see if the increases can be accomplished through a contract line item transfer prior to additional funds being added.  COTR will work with Project sponsor and notify Chris Read/Mark Fritsch of outcome. 
11/12/2008  3/6/2009  BPA  Budget    BPA Approved  $99,704   
Decision Comments Next Steps
After negotiation between the BPA COTR and Proponent, $99,704 is added to this project for FY09   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.