Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
November 5, 2008 Finalized November 12, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200800700
BPA Project Name: UCUT Wildlife Monitoring and Evaluation Project
COTR/BPA Project Manager: Virgil Watts
Agency, Institution or Organization Requesting Rescheduling: Upper Columbia United Tribes
Funding Type: expense
Project Leader: Ray Entz
Province: Intermountain
Subbasin: Spokane
 
Contact Person
First Name: Ray
Last Name Entz
Address:
City, State Zip:
Phone: (509) 447-7278
Fax:
Email: rentz@knrd.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Chase Davis Name
Address: Address:
City, State Zip: City, State Zip:
Phone: (509) 838-1057 Phone:
Fax: Fax:
Email: chase@ucut-nsn.org Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species amphibians
bird species
mammals
plant species
riparian forest
shrubsteppe obligate species

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: None
Deferral of existing work elements to later date: None

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
47.65974 -117.412337 UCUT Headquarters

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title

Proposed action to achieve the objective(s) Implement a full field crew and oversight to determine reference sites, permanent sample sites and collect data for lands owned by the five UCUT member tribes for wildlife mitigation.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Not providing for the above mentioned items does not allow for monitoring and evaluation of the five UCUT member tribes' wildlfie mitigation properties.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Ref. site characterization Collect data for small mammals, breeding birds, amphibians and vegetations to describe desired future conditions for each of six habitat types. at least two replicates of each reference habitat type will be used for the charachterization.
Data Entry Enter reference sitte data to establish baseline conditions for each of the six habitat cover types.
site comparisons Compare permanent sample point data with hte corrisponding reference site to determine similarity to desired future condition.
develop database Develop and manage a web enabled database for theaccess and distribution of project data.
Plan revision Complete revision of the Albeni Falls Wildlife M&E plan to include changes to the sample site selection criteria and revizitation schedules.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
1998-003-00 Spokane Tribe Wildlife Mitigation M&E data from project will be used to track success toward desired future condition of habitats.
1992-048-00 Hellsgate Big Game Winter Range Wildlife Mitigation M&E data from project will be used to track success toward desired future condition of habitats.
1991-061-02 KALISPEL TRIBE ALBENI FALLS M&E data from project will be used to track success toward desired future condition of habitats.
1991-061-05 KOOTENAI TRIBE ALBENI FALLS WILDLIFE MITIGATION M&E data from project will be used to track success toward desired future condition of habitats.
1991-061-06 Albeni Falls Wl Couer D'Alene M&E data from project will be used to track success toward desired future condition of habitats.
2001-033-00 IMPLEMENT WILDLIFE HABITAT-COEUR D'ALENE INDIAN RES. M&E data from project will be used to track success toward desired future condition of habitats.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Data Entry BPA Environmental Compliance Produce documentation to satisfy EC needs Collect and produce necessary documentation to satisfy NEPA and EC needs. Herbicides not part of contract ongoing $1,000 No
Data Entry Manage and Administer Projects Manage project and subcontract Oversight of project w/ participating five Tribes and Eastern Washington University. N/A ongoing $15,000 No
Data Entry Collect/Generate/Validate Field and Lab Data Collect small mammal, breeding bird, amphibian, and vegetation data Collect data for small mammals, amphibians, breeding birds and vegetation on at least 2 locations for each of four new reference habitat types. Collect additional habitat vegetation information on potential permanent sample site locations to develop sample site powers analysis to inform sample site selection levels. R,M,&E for 11 wildlife focal habitat cover types ongoing $105,000 Yes
develop database Manage/Maintain Database Input data and maintain database Input small mammal, bird, amphibian, and vegetative data into a central UCUT wildlife M&E database. This database will be housed at EWU for the time being. This database will be used to serve data through a web accessible database. N/A ongoing $28,000 Yes
develop database Disseminate Raw & Summary Data Summarize data for web based dissemination Develop web based query system to disseminate raw and/or summary data. This is a proto type and will not be completed by the end of the first year. It will be a multi-year development task. N/A ongoing $15,000 Yes
site comparisons Analyze/Interpret Data Analyze and interpret small mammal, breeding bird, amphibian, and vegetation data Complete analysis and interpretation of data from all focal guilds and vegetation for the six reference habitat types. These include shrub steppe, steppe, Ponderosa pine woodland, upland hardwood woodland, mixed conifer forest, and Palouse prairie. R,M,&E for 11 wildlife focal habitat cover types ongoing $17,000 Yes
Plan revision Develop RM&E Methods and Designs Complete M&E plan for future permanent sample site selection and site interval revisitation Review and revise the UCUT Wildlife M&E Plan as new data becomes available. This will include work on stratified random permanent sample site selection for each wildlife management parcel. It will also include work on sample recurrance intervals for the various management types (passive or active restoration) and habitat types. N/A 2 $31,000 Yes
site comparisons Manage and Administer Projects FY 2010 Funding package submission to BPA COTR FY 2010 Funding package submission to BPA COTR N/A ongoing $2,000 No
site comparisons Produce Annual Report Submit Progress Report for the project's contracting period The progress report summarizes the project goal, objectives, hypotheses, completed and uncompleted deliverables, problems encountered, lessons learned, and long-term planning. Examples of long-term planning include future improvements, new directions, or level of effort for contract implementation, including any ramping up or ramping down of contract components or of the project as a whole. Date range May 2008 to Apr 2009. Progress reports must conform to BPA guidelines. See the 'formatting guidelines' link at the Technical Reports and Publications page: http://www.efw.bpa.gov/IntegratedFWP/technicalreports.aspx. N/A ongoing $2,000 No
site comparisons Produce PISCES Status Report Periodic Status Reports for BPA The Contractor shall report on the status of milestones and deliverables in Pisces. Reports shall be completed either monthly or quarterly as determined by the BPA COTR. Additionally, when indicating a deliverable milestone as COMPLETE, the contractor shall provide metrics and the final location (latitude and longitude) prior to submitting the report to the BPA COTR N/A ongoing $1,129 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Develop RM&E Methods and Designs 2 years 2009 2010 $60,000
Manage and Administer Projects ongoing 2009 2059 $64,000
Manage and Administer Projects ongoing 2009 2059 $32,000
Produce Annual Report ongoing 2009 2059 $8,000
Collect/Generate/Validate Field and Lab Data ongoing 2009 2059 $420,000
Manage/Maintain Database ongoing 2009 2059 $112,000
Disseminate Raw & Summary Data ongoing 2009 2059 $60,000
Analyze/Interpret Data ongoing 2009 2059 $68,000
Produce Environmental Compliance Documentation ongoing 2009 2059 $2,000
Produce PISCES Status Report ongoing 2009 2059 $5,000

Outyear totals
Monitoring & Evaluation
FY 2009 FY 2010 FY 2011 FY 2012
$217,129 $220,000 $220,000 $220,000

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel 1.25 $43,290
Fringe Benefits 25% of salaries $10,823
Other vehicle fuel and maintenance $4,800
Travel mileage, per diem $1,985
Capital Equipment vehicle lease $5,000
Other EWU subcontract $115,250
Other pro birder contracts $10,000
Other cell phone reimbursement $1,000
Overhead 37.6% of directs costs $24,981

Total Estimated Budget Modification
Total FY 2008 budget modification $68,469
Total FY 2008 budget for this project, including modification request $217,129

Outyear Budget Totals
  2009 2010 2011 2012
Monitoring & Evaluation $217,129 $220,000 $220,000 $220,000
Total Outyear Budgets $217,129 $220,000 $220,000 $220,000

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
EWU salary support, overhead reduction, and equipment/lab space $40,000 In-Kind
UCUT Equipment $4,000 In-Kind
UCUT administartive salary support $4,000 In-Kind

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
11/12/2008  11/5/2008  NA      Submitted  $68,469   
Decision Comments Next Steps
   
11/12/2008  11/12/2008  BOG  Budget  CAT-5: Other  Under BOG Review  $68,469  2/16/2009 
Decision Comments Next Steps
Scope adjustment will be reviewed as part of the Wildlife Programatic Review.  This request will be reviewed by the Fish Four in January and at the Council Meeting in February. 
11/12/2008  2/11/2009  BPA  Budget    BPA Approved  $71,469   
Decision Comments Next Steps
BPA approved and Council concurrence at 2/10/09 Council meeting in Portland. $71,469 will be added to FY09 budget and is available to contract. At Council meeting, it was reviewed/approved the additional $3,000 needed by the sponsor. This was due to error in original BOG request.   

Part 3 of 3. Comments on this Modification Request
Comment Date Commentor Agency Comment
11/5/2008 Ray Entz Kalispel Tribe This is a within year request for FY 2009 to increase the UWMEP budget to fully implement the M&E plan for data collection and site selection on wildlife lands owned by the five UCUT member tribes. The 5% allocated through the five tribes' individual contracts is $148,660 and we are requesting the additional $68,469 to fully fund the project at $217,129. We are estimating that an a minimum of $48,000 will be realized in cost share for this project from the UCUT organization and Eastern Washington University.