Within-Year Modification Request Form for FY 2008

 
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Project 200725100 (Province: Columbia Cascade Subbasin: Methow )
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
November 21, 2008 Finalized December 3, 2008

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200725100
BPA Project Name: Methow Valley Irrigation District East (MVID East)
COTR/BPA Project Manager: Cecilia Brown
Agency, Institution or Organization Requesting Rescheduling: Methow Salmon Recovery Foundation
Funding Type: expense
Project Leader: Chris Johnson
Province: Columbia Cascade
Subbasin: Methow
 
Contact Person
First Name: Chris
Last Name Johnson
Address: P.O. Box 1608
City, State Zip: Okanogan
Phone: (509) 429-1232
Fax: (509) 422-1766
Email: msrf@communitynet.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Chris Johnson Name
Address: P.O. Box 1608 Address:
City, State Zip: Okanogan, WA 98840 City, State Zip:
Phone: (509) 429-1232 Phone:
Fax: (509) 422-1766 Fax:
Email: msrf@communitynet.org Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus spp. (salmonids)
Salvelinus confluentus (bull trout)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The revised scope was determined during a value engineering review. Reduction in scope would not meet project objectives or agency regulatory requirements for protecting listed fish from entrainment.
Deferral of existing work elements to later date: Deferral of construction would likely result in higher costs and additional disturbance of the riverbed. One of the objectives of the project is to reduce in-river maintenance currently required for continued irrigation operations and fish screen compliance. Delaying construction would require the irrigators to continue to their annual disturbance of the river bed

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
48.42137 -120.145930 Methow River adjacent to Methow Valley State Airport

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? Yes

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
84: Remove/Install Diversion Replace obsolete headgate, extend existing wing dam, install pipe/trash rack/inlet control, reconstruct wasteway, construct grade control at inlet.
69: Install Fish Screen Modify fish return on existing fish screen to meet fish passage requirements at all operational flows.

Proposed action to achieve the objective(s) The two primary objectives of this project are (1) to construct a stable irrigation diversion that will eliminate the need for MVID irrigators maintain the irrigation diversion by operating heavy equipment in flowing water and (2) to modify the fish return so that it functions 100% of the time (currently functions 95% of the time). The original BOR design contained a large wasteway and large amounts of riprap and failed to address the second objective. BOR convened a multi-agency Value Engineering study in October 2008 to develop alternate proposals. The VE group developed the following modified proposal:

(1) Extend the existing wing dam upstream by approximately 250 feet to capture flows from the thalweg; (2) Install a pipe in the open wing dam channel and backfill it to allow the irrigator to perform maintenance from the river bank; (3) Lower the floor of the inlet channel in front of the headgates to create a sump to catch sediment before it enters the irrigation canal; (4) Install a culvert in the wasteway to sluice accumulated sediment from the sump in front of the head gate; (5) Replace the existing 50-year-old head gates; (6) construct a rock grade control structure at the upstream end of the wing dam for upstream erosion control and downstream scour; and (7) Modify the existing fish return to function at 100% of operational flows.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: When the irrigators maintain the existing diversion structure (wing dam), they operate an excavator in flowing water, disturbing the substrate and increasing turbidity. If these modifications are not completed, the irrigators will continue to do maintenance in the river. In addition, the fish return below the fish screens would remain out of compliance for listed species during low flow periods.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2004 habitat unchanged from original proposal

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
unchanged Unchanged from original proposal

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
unchanged Remove/Install Diversion Replace headgate, extend wing dam, install pipe, reconstruct wasteway. Replace obsolete headgate, extend existing wing dam, install pipe/trash rack/inlet control, reconstruct wasteway, construct grade control at inlet. [Not Entered] $162,000 Yes
unchanged Install Fish Screen Modify fish return at screens Existing fish return at screens does not meet regulatory requirements at all operating flows. Project will address all compliance issues. diversion screened FY09-FY10 $54,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $216,000
Total FY 2008 budget for this project, including modification request $709,920

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
SRFB Construction $435,100 Cash

Section 9: Narrative, Maps and Project Documents
No documents are associated with this request

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
12/3/2008  11/21/2008  NA      Submitted  $216,000   
Decision Comments Next Steps
   
12/3/2008  12/3/2008  BOG  Budget  CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $216,000  2/17/2009 
Decision Comments Next Steps
This project request is under the BiOp.  This request will be pooled up for a review in January and a decision from Council in February 2009. 
12/3/2008  2/11/2009  BPA  Budget    BPA Approved  $216,000   
Decision Comments Next Steps
BPA approved and Council concurrence. $216,000 will be applied to FY09.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.