Within-Year Modification Request Form for FY 2008

 
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Project 200726500 (Province: Mountain Columbia Subbasin: Bitterroot )
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
January 28, 2009 Finalized February 4, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200726500
BPA Project Name: Exp Bitterroot Watershed Subbasin Plan
COTR/BPA Project Manager: Jan Brady
Agency, Institution or Organization Requesting Rescheduling: Montana Water Trust
Funding Type: expense
Project Leader: Barbara Hall
Province: Mountain Columbia
Subbasin: Bitterroot
 
Contact Person
First Name: Barbara
Last Name Hall
Address: 140 S 4th Street West, Unit 1
City, State Zip: Missoula, MT 59801
Phone: 406-721-0476 x 5
Fax: 406-721-3021
Email: barbara.hall@montanawatertrust.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Name
Address: Address:
City, State Zip: City, State Zip:
Phone: Phone:
Fax: Fax:
Email: Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species fish
resident fish
resident non-salmonids
resident trout
wildlife species

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The ultimate goal of the project is to create a meaningful and useful subbasin plan for the Bitterroot watershed that is borne out of a collaborative process with stakeholders in the subbasin. A reduction in the existing scope of the project would result in an incomplete or uninformed management plan because it would require the elimination of technical stakeholder involvement in the development of conservation and restoration objectives and priorities. The remaining work elements to be completed with additional funding are coordinating stakeholder involvement and synthesizing the information developed by the technical advisory committee and subcommittees into the final management plan document.
Deferral of existing work elements to later date: Deferring these work elements to a later date is likewise infeasible. We have timed our technical stakeholder involvement to coordinate with the time when natural resource professionals are not working in the field. In order to achieve the highest level of involvement we cannot delay the remaining work elements. As the Bitterroot is one of only 3 subbasins in the Columbia River Basin lacking a subbasin plan, additional delay in developing a comprehensive conservation and restoration plan will negatively affect the ability of conservation stakeholders to implement on the ground projects and further exacerbate the piecemeal approach to conservation management that persists in the watershed.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
Bitterroot Subbasin

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
Regional Coordination Information sharing and dissemination
Outreach and Education Public involvement in the Bitterroot Subbasin Plan
Produce Plan Produce final subbasin plan

Proposed action to achieve the objective(s) Each of these three work elements are related and have been partially completed. The assessment and inventory portions of the subbasin plan have been developed into a comprehensive document which has been made available to the stakeholders for public comment. Comments have been incorporated into the final draft of the assessment and inventory. The next steps in completing these work elements entail holding technical stakeholder workshops; forming subcommittees to develop conservation and restoration objectives, priorities, and strategies; and incorporating recommendations of the technical stakeholder committee and subcommittees into the final management plan which will be drafted by a professional technical writer. The schedule for completion of the entire subbasin plan will remain the same for July 2009.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The purpose of this project IS the development of biological objectives for the Bitterroot subbasin. Not implementing the modification will result in an incomplete subbasin plan which will jeopardize the ability to designate biological objectives which will lead to the delay achieving those objectives. The management portion of the plan is the critical portion that will dictate on the ground fish and wildlife conservation and restoration efforts in the Bitterroot.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
BSP The objective of this project is to develop a subbasin management plan for the Biterroot that meets the Council's requirements for adoption as an amendment to its Fish and Wildlife Program.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
There are no projects related to this modification.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
BSP Coordination Information sharing and dissemination Coordinate information sharing and dissemination to and between the various participating stakeholders in the Bitterroot regarding subbasin plan activities and goals by updating contact list and database of stakeholders. Make draft plan available to stakeholders. Hold two to four Technical Advisory Committee meetings during contract term. [Not Entered] 1 $26,600 Yes
BSP Outreach and Education Public involvement in Bitterroot Subbasin Plan Inform public and private stakeholders of the status and goals of the subbasin plan. Gather public input, and encourage participation in and review of the planning process. [Not Entered] 1 $10,400 Yes
BSP Produce Plan Produce final subbasin plan Draft assessment, inventory and management sections of Plan. Hold scoping meetings on management section with stakeholders. Engage in final plan review with Contract Manager and subcontractors. Finalize Plan. [Not Entered] 1 $63,824 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel includes subcontractor and contractor expense $95,645
Travel includes subcontractor and contractor expense $2,054
Overhead [blank] $3,125

Total Estimated Budget Modification
Total FY 2008 budget modification $50,000
Total FY 2008 budget for this project, including modification request $100,824

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
2/4/2009  1/28/2009  NA      Submitted  $50,000   
Decision Comments Next Steps
   
2/4/2009  2/4/2009  BOG    CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $50,000  5/28/2009 
Decision Comments Next Steps
  Fish Four review in April and a decision in May. 
2/4/2009  5/15/2009  BOG  Budget    BPA Approved  $50,000   
Decision Comments Next Steps
BPA approves with council concurrence to approve this request. $50,000 will be added to the FY09 project budget.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.