Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
February 24, 2009 Finalized March 4, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199802800
BPA Project Name: Trout Creek Watershed Restoration Project
COTR/BPA Project Manager: Jamie Swan
Agency, Institution or Organization Requesting Rescheduling: Jefferson SWCD
Funding Type: expense
Project Leader: Adam Haarberg
Province: Columbia Plateau
Subbasin: Deschutes
 
Contact Person
First Name: Adam
Last Name Haarberg
Address: 625 SE Salmon Ave, Suite #6
City, State Zip: Redmond, OR 97756
Phone: 541-923-4358 ext 129
Fax: 541-923-4713
Email: adam.haarberg@oacd.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Marie Horn Name
Address: 625 SE Salmon Ave, Suite #6 Address:
City, State Zip: Redmond, OR 97756 City, State Zip:
Phone: 541-923-4358 ext 101 Phone:
Fax: 541-923-4713 Fax:
Email: marie.horn@oacd.org Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus mykiss (steelhead)
Oncorhynchus mykiss gairdnerii (redband trout)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: This is not a request to seek additional funds. This is a scope change request for FY 2009. To date, all work elements listed in the original (2007-09) proposal have been completed. The work elements listed in the original proposal were too site specific and have been completed. We need to add more work elements, allowing us to continue implementing projects in FY 2009 as well as the out-years (2010-12) that will help us achieve the Biological Objectives stated in the original proposal.
Deferral of existing work elements to later date: See above explanation.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
44.8150 -120.9318 Trout Creek Watershed

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title

Proposed action to achieve the objective(s) FY 2009:
WE-165 Produce Environmental Compliance Documentation - This work element will be completed prior to implementing any projects/work elements that are listed below.
WE-175 Produce Designs and/or Specifications - This work element will be completed for each of the projects/work elements listed below.
WE-40 Install Fence - Design and install a riparian fence to create approximately 300 acres of riparian exclosure along 2.3 miles of lower Trout Creek. Photo points will be established of both the creek and riparian vegetation to monitor response to use exclusion. The fence is scheduled for completion in June 2009. Associated work elements for this project include WE-47 Plant Riparian Vegetation, WE-22 Maintain Vegetation and WE-34 Develop Alternate Water Source, all of which to be scheduled in the out years (2010-2012).
WE-34 Develop Alternative Water Source - Design and install two alternative watering sources adjacent to two different existing CREP buffers along Trout Creek. One is along upper Trout Creek, while the other is lower. The upper site consists of repairing/developing a spring source and piping to troughs for livestock/wildlife watering. The lower consists of constructing a wildlife/livestock watering pond in a location up and away from the stream buffer. This will eliminate the need for a water gap currently in use along Trout Creek. These are both scheduled to be completed by June 09. Photo points and general inspection of the facilities will be visited annually to determine effectiveness.
WE-157 Collect/Generate/Validate Field and Lab Data - This work element encompasses all of the past habitat work we have completed and are required to monitor for compliance to other fund sources, etc. We plan to complete detailed surveys (longitudinal profiles & cross sections) as well as photo points for all past Trout Creek and Antelope Creek channel habitat improvement work. We also would like to be able, if needed, to purchase 1000 PIT tags for project #199404200 to use during their smolt trapping/monitoring. This is scheduled for February 2010, if needed and will be under 2% of total budget.

Out Years (2010-2012):
There are number of work elements that we hope to complete in the out years to move toward achieving our objectives. These include: WE-165 Produce Environmental Compliance Documentation; WE-175 Produce Design and/or Specifications; WE-157 Collect/Generate/Validate Field and Lab Data; WE-29 Increase Instream Habitat Complexity; WE-30 Realign, connect, and or create channel; WE-180 Enhance Floodplain; WE-40 Install Fence; WE-34 Develop Alternative Water Source; WE-22 Maintain Vegetation; WE-47 Plant Riparian Vegetation; WE-184 Install Fish Passage Structure; WE-69 Install Fish Screen; WE-84 Remove/Install Diversion; WE-148 Install Flow Measuring Device; WE-149 Install Pipeline; and WE-150 Install Sprinkler. This is an overall list of types of work elements that we have completed in the past and would like to continue in the future. As of right now, actual project locations haven't been determined but many will be identified by the end of FY 2009.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: As mentioned in Section 2a, we have completed all work elements in the original proposal. We were too specific in the location of each work element, and didn't include work elements that we have completed with other funding sources (i.e. Install Fence & Develop Alternative Water Source). Work elements that have been completed were associated with a specific project and location. For FY 2009, we would like to continue doing similar projects throughout the watershed to help achieve our objectives. Adding work elements to our scope of work will allow us to continue habitat restoration activities in the Trout Creek Watershed.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2004 habitat In FY 2009 (April 1, 2009 to March 31, 2010), we propose to address Riparian projection of 2.3 miles of lower Trout Creek totaling approximately 300 acres. This same project will address 2.3 miles and 300 acres of Riparian enhancement. In the out years (FY 2010-12), we plan to address more riparian protection and enhancement as well as channel morphology and potentially instream flow. At this time, we do not know, however, how much of this will occur.

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Improve Steelhead Habitat Improve summer steelhead spawning and rearing habitat in previously degraded/altered reaches of Trout and Antelope Creeks.
Improve Fish Passage Provide efficient fish passage to all historic fish habitat and provide connectivity between spawning and rearing habitats in the tributaries and mainstem Deschutes River.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
199404200 Trout Creek Fish Habitat Restoration Project/ODFW project focusing on the Trout Creek Watershed Have co-partnered on many past stream restoration and irrigation improvement projects, from start to finish. We would like to continue working together on future habitat improvement projects and help support the monitoring of juvenile steelhead.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Improve Steelhead Habitat Produce Environmental Compliance Documentation Environmental Documentation For Project Complete and or furnish all environmental compliance documentation such as biological assessments, cultural resources reviews, etc. and submit them to BPA's Environmental Compliance Group. Supply all necessary documents for each individual project scheduled to be implemented during this contract. N/A FY09-12 $ 0 Yes
Improve Steelhead Habitat Produce Design and/or Specifications Produce Design Specifications For Projects Work with different agencies/contractors to produce design documents for all scheduled projects for each fiscal year. N/A FY09-12 $ 0 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design
FY 2009 FY 2010 FY 2011 FY 2012
$ 0 $ 0 $ 0 $ 0

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Improve Steelhead Habitat Install Fence Riparian Exclosure Construct a fence in strategic locations to exclude cattle from the creek/riparian area. 3.78 miles of fence in FY09; unknown in out years FY09-12 $ 0 Yes
Improve Steelhead Habitat Develop Alternative Water Source Develop Alternative Water Source Develop alternative water sources located in strategic locations to allow watering for both wildlife and livestock without access to the stream. These water sources will generally be located adjacent to existing or planned riparian exclosures. N/A FY09-12 $ 0 Yes
Improve Steelhead Habitat Enhance Floodplain Stream Habitat Improvement Project Shape/contour floodplain to reconnect to active channel on stream habitat improvement project. N/A FY09-12 $ 0 Yes
Improve Steelhead Habitat Realign, Connect, and/or Create Channel Stream Habitat Improvement Project Create new channel with proper dimension, pattern, and profile. Parts of existing channel will be incorporated into new channel design as well as becoming oxbow ponds and/or alcoves. Unknown at this time FY09-12 $ 0 Yes
Improve Steelhead Habitat Increase Instream Habitat Complexity Stream Habitat Improvement Project With new channel construction, install j-hook vanes and cross vanes in proper locations and elevations to maintain stream function and habitat qualities. Unknown at this time FY09-12 $ 0 Yes
Improve Steelhead Habitat Plant Vegetation Plant Riparian Vegetation Plant various riparian vegetation in riparian buffers. Vegetation can vary from broadcast seeding native grasses and forbs to planting rooted native trees and shrubs. These actions may or may not be associated with the CREP program. Unknown at this time FY09-12 $ 0 Yes
Improve Steelhead Habitat Maintain Vegetation Maintain Riparian Vegetation Maintain riparian vegetation in designated riparian buffers/exclosures by controlling noxious weeds and protecting native plantings with browse controlling device. N/A FY09-12 $ 0 Yes
Improve Fish Passage Remove/Install Diversion Irrigation Improvement Project Remove gravel push up dams in the basin by replacing with infiltration gallery or other screening device, eliminating seasonal passage barriers. # miles habitat accessed: Unknown at this time FY09-12 $ 0 Yes
Improve Fish Passage Install Flow Measuring Device Irrigation Improvement Project Install a flow meter on new irrigation system complete with Irrigation Water Management plan. Unknown at this time FY09-12 $ 0 Yes
Improve Fish Passage Install Pipeline Irrigation Improvement Project Install buried mainline to improve irrigation efficiencies, reducing the amount of water withdrawn from the stream. Unknown at this time FY09-12 $ 0 Yes
Improve Fish Passage Install Sprinkler Irrigation Improvement Project Install sprinkler system to improve irrigation efficiencies, resulting in less water diverted from the stream. Amount of unprotected flow: Unknown at this time FY09-12 $ 0 Yes
Improve Fish Passage Install Fish Passage Structure Stream Habitat Improvement Project Install a fish passage structure at a natural fish barrier located within Stream Habitat Improvement Project area. This will be one part of the entire stream restoration project. Unknown at this time FY09-12 $ 0 Yes
Improve Fish Passage Install Fish Screen Irrigation Improvement Project Install a NOAA approved fish screen at a diversion site. This will be a part of an irrigation improvement project located at a site on the creek that currently uses a gravel push-up dam. This will help eliminate the use of the push-up dam. Unknown at this time FY09-12 $ 0 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation
FY 2009 FY 2010 FY 2011 FY 2012
$ 0 $ 0 $ 0 $ 0

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Improve Steelhead Habitat Produce PISCES Status Report Periodic Status Reports for BPA The Contractor shall report on the status of milestones and deliverables in Pisces. Reports shall be completed either monthly or quarterly as determined by BPA COTR. Additionally, when indicating a deliverable milestone as complete, the contractor shall provide metrics and the final location (latitude and longitude) prior to submitting the report to BPA COTR N/A FY09-12 $ 0 No
Improve Steelhead Habitat Produce Annual Report Annual Report Annual report will be required consistent with the terms and conditions of this contract. JCSWCD shall submit an annual report to BPA. This report shall report on the work completed during the budget year. In addition, the report should summarize the work completed since the start of the initial contract with BPA. the summary is needed to illustrate the extent of work of different categories completed in the watershed. N/A FY09-12 $ 0 No
Improve Steelhead Habitat Manage and Administer Projects Manage Project Prepare Statement of Work (SOW, Budget, and Inventory List. Submit accruals. Sponsor may be requested to attend BPA, Council, CBFWA conferences and workshops. Manage and Administer Projects entails the project manager working with the different landowners, selecting projects, seeing the different projects through from start to finish and all of the associated reporting. Travel and administration costs are ties to this work element in the budget. N/A FY09-12 $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance
FY 2009 FY 2010 FY 2011 FY 2012
$ 0 $ 0 $ 0 $ 0

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Improve Steelhead Habitat Collect/Generate/Validate Field and Lab Data Post Monitoring of Channel Habitat Improvement Project Reaches Perform compliance monitoring of past Channel Habitat Improvement Projects' channel and vegetation response. Take photo points and re-survey longitudinal profile and cross section at each project site: Trout Creek (Nye & Priday) at each phase (1-3); Antelope Creek. Detailed surveying will be done in FY 2009 and again in FY 2012. Photo points will be revisited annually. N/A FY09-12 $ 0 No
Improve Steelhead Habitat PIT Tags Purchase PIT Tags Purchase PIT Tags for ODFW Trout Creek Project (Project #199404200). Project #199404200 currently runs a smolt trapping operation in Trout Creek. As a part of their monitoring, they implant PIT tags into the steelhead smolts. The data and information gathered from this is invaluable. They currently have a hard time budgeting for enough PIT tags to last a trapping season. We would like to help by purchasing a small amount (1000) annually to help them continue their current level of monitoring in the Trout Creek watershed, Deschutes subbasin. N/A FY09-12 $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation
FY 2009 FY 2010 FY 2011 FY 2012
$ 0 $ 0 $ 0 $ 0

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $ 0
Total FY 2008 budget for this project, including modification request $ 0

Outyear Budget Totals
  2009 2010 2011 2012
Planning & Design $ 0 $ 0 $ 0 $ 0
Construction & Implementation $ 0 $ 0 $ 0 $ 0
Operations & Maintenance $ 0 $ 0 $ 0 $ 0
Monitoring & Evaluation $ 0 $ 0 $ 0 $ 0
Total Outyear Budgets $ 0 $ 0 $ 0 $ 0

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
USDA Farm Services Agency CREP Program $95,000 Cash
OWEB Stream Habitat Improvement Funding $250,000 Cash
PGE Riparian Buffer Funding $100,000 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
3/4/2009  2/24/2009  NA      Submitted  $ 0   
Decision Comments Next Steps
   
3/4/2009  3/4/2009  BOG  Scope  CAT-5: Other  Under BOG Review  $ 0  5/21/2009 
Decision Comments Next Steps
  This request will be reviewed by Fish Four and a recommendation by Council in May. 
3/4/2009  5/15/2009  BPA  Scope    BPA Approved  $ 0   
Decision Comments Next Steps
BPA believes that addressing the issues raised in this request is best managed as a contract administrative issue.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.