Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
February 20, 2009 Finalized March 4, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200600600
BPA Project Name: CBFWA Habitat Evaluation Project
COTR/BPA Project Manager: Joe DeHerrera
Agency, Institution or Organization Requesting Rescheduling: CBFWA
Funding Type: capital
Project Leader: Paul R Ashley
Province: Mainstem/Systemwide
Subbasin: Systemwide
 
Contact Person
First Name: Paul
Last Name Ashley
Address:
City, State Zip:
Phone: 509-979-2866
Fax:
Email: prashley@bpa.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Paul Ashley Name Paul Ashley
Address: Address:
City, State Zip: City, State Zip:
Phone: 509-979-2866 Phone: 509-979-2866
Fax: Fax:
Email: prashley@bpa.gov Email: prashley@bpa.gov
Note: Note:

Section 2a: Description (Species Information)
Target Species all species

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: HEP survey requests/requirements continue to increase. Without additional funding, HEP surveys, HU crediting, and related HEP work will continue to fall further behind.
Deferral of existing work elements to later date: HEP needs continue to increase. As a result, deferring existing work elements is not feasable or in the best interest of the mitigation program and/or project sponsors.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
452727N 1110606W Throughout Columbia Basin Region

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
157 Collect, generate, and validate field and lab data Conduct FY 09 HEP surveys
87 Prepare HEP report Compile nad report HEP results to CBFWA and BPA

Proposed action to achieve the objective(s) Increase Regional HEP Team (RHT) funding by $115,729 in FY 2009 to hire a full time assistant, an additional temporary field technician, and complete the Comprehensive Habitat Assessment Protocols (CHAP) pilot study in the Willamette Valley in conjunction with the Northwest Habitat Institute(NHI). This will allow the RHT to increase the workload and complete additional HEP surveys and report the number of associated habitat units in a timely manner.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Habitat units are the currency that BPA receives for aquiring, protecting, and enhancing mitigation project lands. It is in the interest of all parties to know crediting status in order to understand how much mitigation has been completed and how much is needed based on the "HU ledger" described in Table 11-4 of the NPCC's Wildlife Program. Not having an accurate accounting of the current status of wildlife crediting could serve as a disincentive for BPA to further mitigate in some areas.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
N/A habitat The proposed action will ensure that habitat unit crediting is accomplished in a timely, concise manner.

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Complete HEP surveys Complete baseline and follow-up HEP surveys and report results in a timely, concise manner.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
All W/L projects All terrestrial wildlife projects The Regional HEP Team is responsible for determining the number of HUs to credit BPA for acquired, protected, and/or enhanced lands.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Complete HEP surveys Other [Not Entered] $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Complete HEP surveys Other Conduct FY 2009 HEP Surveys Conduct HEP surveys and report results Number of habitat units to credit BPA 6 $115,729 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Other Conduct HEP Surveys 2010 2012 $400,000

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Complete HEP surveys Other N/A $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Complete HEP surveys Other N/A $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Other All Costs $115,729

Total Estimated Budget Modification
Total FY 2008 budget modification $115,729
Total FY 2008 budget for this project, including modification request $402,729

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
N/A [blank] $ 0 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
3/4/2009  2/20/2009  NA      Submitted  $115,729   
Decision Comments Next Steps
   
3/4/2009  3/4/2009  BOG  Budget  CAT-5: Other  Under BOG Review  $115,729  5/21/2009 
Decision Comments Next Steps
If this request is approved for outyears, it will take 2 to 3 years to catchup with the backlog of HEP Surveys.  This request will be reviewed by the Fish Four in April, and a recommendation by Council in May. 
3/4/2009  5/15/2009  BPA  Budget    BPA Approved  $115,729   
Decision Comments Next Steps
BPA approves with council concurrence to approve this request. $115,729 will be added to the FY09 project budget. BPA will modify the contract for HEP only pending further discussion with Council on CHAP (including appropriate ISRP review).   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.