Within-Year Modification Request Form for FY 2008

 
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Project 198903500 (Province: Columbia Plateau Subbasin: Umatilla )
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
May 5, 2009 Finalized June 3, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 198903500
BPA Project Name: EXP Umatilla Hatchery Operations and Maintenance
COTR/BPA Project Manager: Timmie Mandish
Agency, Institution or Organization Requesting Rescheduling: Oregon Department of Fish and Wildlife (ODFW)
Funding Type: expense
Project Leader: Scott D. Patterson
Province: Columbia Plateau
Subbasin: Umatilla
 
Contact Person
First Name: Scott
Last Name Patterson
Address: 107 20th Street
City, State Zip: La Grande, Oregon 97850
Phone: (541) 962-1832
Fax: (541) 963-6670
Email: scott.d.patterson@state.or.us

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Lisa Merino Name Sandy Sovay
Address: 3406 Cherry Avenue Address: 3406 Cherry Avenue
City, State Zip: Salem, Oregon 97303 City, State Zip: Salem, Oregon 97303
Phone: (503) 947-6136 Phone: (503) 947-6189
Fax: (503) 947-6156 Fax: (503) 947-6140
Email: Lisa.Merino@state.or.us Email: Sandy.E.Sovay@state.or.us
Note: Procurement contact; Jerilyn Irivine (503) 947-6137 if Lisa is unavailable Note: Fiscal; billings

Section 2a: Description (Species Information)
Target Species Oncorhynchus mykiss (steelhead)
Oncorhynchus tshawytscha (chinook)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Reduction in fish production violates US v Oregon obligations
Deferral of existing work elements to later date: Utility costs (pumping water), fish feed, and hatchery maintenance are annual cost to produce fish. Deferral of pumping water and purchasing fish feed results in dead fish. Deferral of hatchery maintenance increase the risk of survival of hatchery propogated fish.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
Umatilla Hatchery, 73959 Riverview Lane, Irrigon, OR 97844
45.910447 -119.561866

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
WE 176 Produce Fish (150,000 summer steelhead yearling smolts)
WE 176 Produce Fish (810,000 spring Chinook yearlings)
WE 176 Produce Fish (600,000 fall Chinook sub-yearlings)
WE 176 Produce Fish (produce 560,000 fall Chinook eyed eggs to Bonneville Hatchery)
WE 61 Maintain Hatchery

Proposed action to achieve the objective(s) The purpose of the proposal is to request additional funding of $92,694 to fullfill the hatchery production requirements for steelehad, spring and fall Chinook, and hatchery maintenance to operate and maintain the Umatilla Hatchery in fiscal year 2010. This contract has been flat lined or nearly flat lined since fiscal year (FY) 2007. In FY 2008, the contract was increase approximately 23,000 to cover the additional expense of reallocating production of 350,000 spring Chinook from Little White National Hatchery to the Umatilla Hatchery. This increase covered fish feed and electricity (pumped water). Since 2007, the increasing personnel cost, electrical rates, and feed costs as eroded ~47% the Service and Supply (SS) funds to operate and maintain the facility. It is expected that an additional $92,694 will be required in FY 2010 to operate the program at the same level as 2007. This is an 11% increase in four years or <2.9% per year.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Umatilla Hatchery is the primary fish production facility for the Umatilla Basin. Not producing fish would influence the CTUIR programs Hatchery Satelitte Facilities (198943500) and Natural Production Evaluation (199000501), and ODFW Hatchery M&E and harvest evalautions (199000500).

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
BiOP Accords hatchery US v Oregon

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Produce steelhead smolts Increase the number of returning adults for harvest (in basin and Columbia River) and supplementation
Produce spring Chinook smolts Increase the number of returning adults for harvest (in basin and Columbia River) and provide adults for supplementation
Produce fall Chinook sub-year Increase the number of returning adults for harvest (in basin and Columbia River) and provide adults for supplementation

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
198943500 Hatchery Satellite facilities Spawns adults and collects eggs for production and acclimates fish for release
198802200 Fish Passage Operations Collects steelhead, spring and fall Chinook adults for brood stock
199000500 Hatchery Monitoring and Evaluation Monitors and evalautes hatchery performance (post and pre-release) and harvest
199000501 Natural Production Monitoring Evaluates hatchery supplementation and natural production

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Produce steelhead smolts Produce Hatchery Fish [Not Entered] NA NA ongoing $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Other [Not Entered] 0 0 $ 0

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Produce fall Chinook sub-year Produce Hatchery Fish na na na na $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Produce steelhead smolts Produce Hatchery Fish Produce Hatchery Fish Rear two brood years of steelhead within budget cycle. Incubate, hatch, mark, and rear juveniles in first brood group, and second group rear steelhead smolts and transfer to Minthorn and Pendleton acclimation sites and direct stream near Meacham Creek 176 2009 $141,047 No
Produce fall Chinook sub-year Produce Hatchery Fish Produce fall Chinook Incubate fall Chinook eggs and transfer 560,000 eyed-eggs to Bonneville hatchery for yearling production. Produce 600,000 fall Chinook sub-yearlings for release in the Umatilla River (Reith Bridge) 176 2009 $37,060 No
Produce spring Chinook smolts Produce Hatchery Fish Produce spring Chinook Rear two brood years of spring chinook within budget cycle. Incubate, hatch, mark, and rear juveniles in first brood group, and second group over winter and transfer to acclimation site (Imeques) and direct stream release smolts from natural parents. 176 2009 $502,000 No
Produce fall Chinook sub-year Maintain Hatchery Maintain Umatilla Hatchery Maintain hatchery buidlings, grounds, raceways, screens, pumps, chillers, motors, and misc, hatchery inventory equipment. Monitor water quality and discharge to comply with DEQ requirements. 61 2009 $119,040 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Maintain Hatchery Maintain Hatchery and equipment 2009 2010 $132,604
Produce Hatchery Fish Produce Steelhead 2009 2010 $156,873
Produce Hatchery Fish Produce fall Chinook 2009 2010 $41,582
Produce Hatchery Fish Produce spring Chinook 2009 2010 $560,782

Outyear totals
Operations & Maintenance
FY 2009 FY 2010 FY 2011 FY 2012
$966,664 $1,059,358 $1,091,138 $1,123,872

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Produce fall Chinook sub-year Produce Hatchery Fish na na na na $ 0 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Produce Hatchery Fish 176 2009 2010 $ 0

Outyear totals
Monitoring & Evaluation
FY 2009 FY 2010 FY 2011 FY 2012
$ 0 $ 0 $ 0 $ 0

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $ 0
Total FY 2008 budget for this project, including modification request $ 0

Outyear Budget Totals
  2009 2010 2011 2012
Operations & Maintenance $966,664 $1,059,358 $1,091,138 $1,123,872
Monitoring & Evaluation $ 0 $ 0 $ 0 $ 0
Total Outyear Budgets $966,664 $1,059,358 $1,091,138 $1,123,872

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
6/3/2009  5/5/2009  NA      Submitted  $ 0   
Decision Comments Next Steps
   
6/3/2009  6/3/2009  BOG  Budget  CAT-3b1: Adverse Biological Consequences to Project  Under BOG Review  $92,694  8/15/2009 
Decision Comments Next Steps
  This request is being pooled up for the third quarter review with a decision in mid August. 
6/3/2009  8/12/2009  BPA  Budget    BPA Approved  $68,528   
Decision Comments Next Steps
BPA approved with Council concurrence to add $68,528 to the FY10 budget.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.