Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
June 16, 2009 Finalized July 8, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 198811525
BPA Project Name: Yakima River Design & Construction - CAP - YKFP - Cle Elum Hatchery Well field Monitoring
COTR/BPA Project Manager: Patty Smith
Agency, Institution or Organization Requesting Rescheduling: BPA
Funding Type: capital
Project Leader: Patty Smith
Province: Columbia Plateau
Subbasin: Yakima
 
Contact Person
First Name: Patty
Last Name Smith
Address: KEWL-4
City, State Zip:
Phone: 503-230-7349
Fax: 503-230-4564
Email: prsmith@bpa.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Martin Powers Name
Address: PO Box 91500 Address:
City, State Zip: Bellevue, WA 98009-2050 City, State Zip:
Phone: 425-453-5000 Phone:
Fax: Fax:
Email: Martin.Powers@ch2m.com Email:
Note: Jeff Randall, Contract Mgr. Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus spp. (salmonids)
Oncorhynchus tshawytscha (chinook)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: This funding request is to support the on-going work at the Cle Elum Hatchery. Water permits require well field monitoring activities through the year 2013. Lack of funding would result in loss of ground water permits for hatchery operations. The requested need is $200,000 ($50k for project year 2009, 2010, 2011, and 2012). The existing contracts end 2013.
Deferral of existing work elements to later date:

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
No Locations Entered

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
WE A Manage & Administer Project
WE B Produce Pisces Status Report
WE D Produce EC documentation
WE E Technical Review for Cle Elum Scientific Research Facility Hatchery Well Field Monitoring
WE F Production Well Monitoring Data Review & Technical Memorandum
WE G Produce Observation Well Monitoring Report
WE H Produce Annual Well Feild Monitoring Report

Proposed action to achieve the objective(s)

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: This contract with CH2M Hill is required as conditions of the water permits required for CESRF Hatchery operation.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Water Permits for CESRF Part of the terms and conditions for all Cle Elum Hatchery Water Permits is the necessity for collection of groundwater data during hatchery operation and reporting requirements. With the additional ground water data, Department of Ecology will revoke the Amended Temporary Permits and the option to use groundwater for hatchery operations will be elminated.
This contract presents task planned over a five year plan (through 2013) to comply with the on-going moiniotring and reporting of observaton well water level data and preparation and submission of Well Field Monitoring report as required by the water permits. Monitoring activities were extended as the aquifer used for hatchery well water has not returned to level sthat existed prior to operation of the hatchery wells. The aquifer appears to be stabilizing within predictable levels each year although not at the levels previously observed. Therefore, additional monitoring and report activities along with trend analyses were included in the amended permit requirement to demonstrate that beneficial use can be managed to achieve the non-comsumptive parameters of the aplication and permit during normal hatchery operations. Real time monitoring will result in producing daily and monthly reports for well field performance. Data collected will provide a basis for addressing further losses if they continue to occur.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
1988-115-25 Yakima River Design & Construction - Yakima/Klickitat Fisheries Project (YFKP) Supports the water permits that are required for hatchery operation
1997-013-25 YKFP Operations & Maintenance Upper Yakima Supplementation Complex Water permits for hatchery operation

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Produce Hatchery Fish Well Field Monitoring 2010 2013 $150,000

Outyear totals
Operations & Maintenance
FY 2009 FY 2010 FY 2011 FY 2012
$45,000 $50,000 $50,000 $50,000

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation
FY 2009 FY 2010 FY 2011 FY 2012
$ 0 $ 0 $ 0 $ 0

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $150,000
Total FY 2008 budget for this project, including modification request $195,000

Outyear Budget Totals
  2009 2010 2011 2012
Operations & Maintenance $ 45,000 $ 50,000 $ 50,000 $ 50,000
Monitoring & Evaluation $ 0 $ 0 $ 0 $ 0
Total Outyear Budgets $ 45,000 $ 50,000 $ 50,000 $ 50,000

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
No documents are associated with this request

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
7/8/2009  6/16/2009  NA      Submitted  $ 0   
Decision Comments Next Steps
   
7/8/2009  7/8/2009  BOG  Budget  CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $ 0  11/15/2009 
Decision Comments Next Steps
BPA will clarify if this request is an Accord project.  This request will be pooled up for the 4th Quarterly Review. 
7/8/2009  9/8/2009  BPA  Budget  CAT-3a: Jeopardize Performance of Entire Project  Under BOG Review  $200,000  11/15/2009 
Decision Comments Next Steps
Request modified to change requested need from $150k to $200k. This fulfills requirements for project years 2009, 2010, 2011, and 2012 (2008 was approved in previous BOG action).  Quarterly Process, council recommendation in November. 
7/8/2009  11/20/2009  BPA  Budget    BPA Approved  $200,000   
Decision Comments Next Steps
BPA approved with council concurrence to add $50,000 to 2010, 2011, 2012, 2013 ($200,000 total) to support the CESRF hatchery water permits.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.