Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
June 29, 2009 Finalized July 8, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 198402500
BPA Project Name: ODFW Blue Mountian Fish Habitat Improvement
COTR/BPA Project Manager: Joe DeHerrera
Agency, Institution or Organization Requesting Rescheduling: Oregon Department of Fish and Wildlife
Funding Type: expense
Project Leader: Vance McGowan
Province: Blue Mountain
Subbasin: Grande Ronde
 
Contact Person
First Name: Bruce
Last Name Eddy
Address: 107 20th Street
City, State Zip: La Grande, OR 97850
Phone: 541 962 1825
Fax: 541 963 6670
Email: bruce.r.eddy@state.or.us

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Jerilyn Irving Name
Address: 3406 Cherry Ave, NE Address:
City, State Zip: Salem, OR 97303 City, State Zip:
Phone: 503 947 6137 Phone:
Fax: 503 947 6140 Fax:
Email: Jerilyn.Irvine@state.or.us Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species none

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: This request stems from reclassing of the ODFW Blue Mountian Fish Habitat Project Leader and Assistant Project Leader positions as part of an ongoing department review. As a result of this reclass personnel costs have increased.

If increased funding is not provided to accomidate these increased costs the only reasonable option for balancing the budget would be to reduce project FTEs from 4 to 3 positions. As a result there would be a corresponding decrease in project maintenance and monitoring (i.e. Work Elements 22-Maintain Vegetation, and 186-Operate and Maintain Habitat/Passage/Structure). This would reduce project effectiveness.

Adaptive management implementation of this project has shown that maintenance of project features is an important aspect of assuring benefits of habitat restoration under this project are realized (McGowan and Winston 2008).

Reduction in monitoring effort would limit project ability to document improvements and consider implementation in an adaptive management scheme. The ISRP recognized that this program has an effective yet limited monitoring program (ISRP 2008-9). They have consistently recommended more project resources, not less, be directed towards monitoring associated with this project.

Deferral of existing work elements to later date: If additional funding were not available to compensate for increased personnel costs the existing scope of work would need to be reduced with the associated impacts outlined above.


Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
No Locations Entered

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
165 Produce Environmental Compliance Documentation
175 Produce Design and/or Specifications
162 Analyze/Interpret Data
132 Produce (Annual) Progress Report
122 Provide Technical Review
189 Regional Coordination
119 Manage and Administer Projects
114 Identify and Sepelct Projects
185 Produce PISCES Status report

Proposed action to achieve the objective(s) No new actions are proposed. Modification only represents increase in personnel costs associated with reclassification of the Project Leader and Assistant Project Leader

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: As noted above not funding the increased personel cost would jepordize habitat restoration effectiveness conducted by this project by reducing project implementation, maintenance and monitoring.


Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2008 habitat Implement projects to protect and improve tributary habitat in support of RPA 34 (progress toward 2018 habitat quality improvement targets) and RPA 35 (Achieve habitat quality and survival improvement targets). Projects will address channel and riparian conditions limiting salmon and steelhead production through both passive and active techniques. See McGowan and Morton 2008 at the web address below for details:

http://pisces.bpa.gov/release/documents/documentviewer.aspx?doc=P107898

Project has implemented a variety of restoration and protection treatments on 57 individual projects along 84.8 miles of stream and on 3,518 acres. It continue to maintain and monitor these projects to ensure benefits are realized. The project also works through the grande Ronde Model Watershed to identify, prioritize and plan new projects.


Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Restore Sts and Chs habitat Increase Grande Ronde basin summer steelhead and spring chinook production through restoring habitats on private land

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
199202601 Grande Ronde Model Watershed (GRMW) ODFW, GRMW, CTUIR and others work hand in hand in planning, permitting and implementing habitat restoration projects in the Grande Ronde and Imnaha basins
19960830 CTUIR Grande Ronde Subbasin Restoration Project ODFW, GRMW, CTUIR and others work hand in hand in planning, permitting and implementing habitat restoration projects in the Grande Ronde and Imnaha basins

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Restore Sts and Chs habitat Produce Environmental Compliance Documentation Environmental compliance for construction activities Work with Partners to develop documents for local, state and federal permitting. Obtain necessary permits 2009 $3,700 No
Restore Sts and Chs habitat Produce Design and/or Specifications Ladd Creek/ODFW-LMWA project designs Produce designs and specifications for projects conducted in the Grande Ronde basin Project designs 2009 $3,350 No
Restore Sts and Chs habitat Provide Technical Review Provide technical support for other fish habitat projects Working through the GRMW process provide technical comments and advice to others (i.e. GRMW, CTUIR, SWCD, NPT, etc) on proposed restoration projects. Advice 2009 $1,700 No
Restore Sts and Chs habitat Coordination Regional Coordination Coordinate with Grande Ronde basin partners Coordination 2009 $1,700 No
Restore Sts and Chs habitat Identify and Select Projects Identfy, prioritize and select new projects Identify prioritize and select new projects List of potential projects 2009 $2,350 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Identify and Select Projects Work through the Grande Ronde Model Watershed to identify and select new projects 2010 2013 $10,635
Coordination Coordinate with others conducting restortion projects in the Grande Ronde basin 2010 2013 $7,694
Provide Technical Review Provide technical review of restoration project proposed by others. Offer advice on how projects could be improved. 2010 2013 $7,694
Produce Environmental Compliance Documentation Develop environmental compliance materials for construction projects 2010 2013 $16,745
Produce Design and/or Specifications Produce designs and specifications for Grande Ronde basin restoration projects 2010 2013 $15,161

Outyear totals
Planning & Design
FY 2009 FY 2010 FY 2011 FY 2012
$13,440 $14,112 $14,818 $15,558

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Restore Sts and Chs habitat Manage and Administer Projects Manage and administer projects Working with partners manage and administer habitat restoration projects in the Grande Ronde basin Projects conducted within budget and following BPA and ODFW guildlines 2009 $2,000 No
Restore Sts and Chs habitat Produce PISCES Status Report Produce PISCES materials Conduct PISCES reporting PISCES update on schedule 2009 $2,100 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Manage and Administer Projects Ensure that restoration projects comply with ODFW and BPA standards 2010 2013 $9,051
Produce PISCES Status Report Conduct PISCES reporting 2010 2013 $9,504

Outyear totals
Operations & Maintenance
FY 2009 FY 2010 FY 2011 FY 2012
$4,305 $4,520 $4,746 $4,984

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Restore Sts and Chs habitat Analyze/Interpret Data Prepare field data for annual report Analyze and summarize data collected. Document progress of restoration 2009 $2,800 No
Restore Sts and Chs habitat Produce Annual Report Submit annual report Submitt progress report annually. Submitted report 2009 $6,669 No

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Produce Annual Report Submit annual report 2010 2013 $30,181
Analyze/Interpret Data Prepare field data for annual report 2010 2013 $12,672

Outyear totals
Monitoring & Evaluation
FY 2009 FY 2010 FY 2011 FY 2012
$9,942 $10,440 $10,962 $11,510

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel Increased cost associated with reclassification of Project Leader and Assistant Project Leader $13,004
Fringe Benefits Increased cost associated with reclassification of Project Leader and Assistant Project Leader $6,959
Overhead Increased cost associated with reclassification of Project Leader and Assistant Project Leader $6,406

Total Estimated Budget Modification
Total FY 2008 budget modification $26,369
Total FY 2008 budget for this project, including modification request $391,369

Outyear Budget Totals
  2009 2010 2011 2012
Planning & Design $ 13,440 $ 14,112 $ 14,818 $ 15,558
Operations & Maintenance $ 4,305 $ 4,520 $ 4,746 $ 4,984
Monitoring & Evaluation $ 9,942 $ 10,440 $ 10,962 $ 11,510
Total Outyear Budgets $ 27,687 $ 29,072 $ 30,526 $ 32,052

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
7/8/2009  6/29/2009  NA      Submitted  $26,369   
Decision Comments Next Steps
   
7/8/2009  7/8/2009  BOG  Budget  CAT-5: Other  Under BOG Review  $26,369  7/24/2009 
Decision Comments Next Steps
  This request qualifies for threshhold for review by the BOG Management Group. 
7/8/2009  8/5/2009  BPA  Budget    BPA Approved  $26,369   
Decision Comments Next Steps
This request was approved by BPA with concurrenct from the BOG Management Group.   

Part 3 of 3. Comments on this Modification Request
Comment Date Commentor Agency Comment
7/2/2009 jeff oveson grande ronde model watershed BiOp related habitat projects on private land, particularly those that include channel modifications, require extensive design work. This work must be completed by competent and experienced individuals/teams. Vance McGowan has repeatedly demonstrated his ability to design new/modified channels that enhance fish habitat and GRMW will continue to work with him and his team on similar projects in the foreseeable future. Together, ODFW and GRMW have already identified more projects than Vance can hope to complete in the next 5 years unless he has an expanded staff to support the ongoing maintenance and monitoring of projects already completed. The alternative is to use commercial contractors, and while we have had success doing this, it is considerably more expensive. This BOG request from ODFW for the Blue Mountain Fish Habitat Improvement Project is really on behalf of all the restoration partners in the Grande Ronde sub basin.