Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
July 17, 2009 Finalized August 5, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199602100
BPA Project Name: Gas Bubble Disease Research and Monitoring
COTR/BPA Project Manager: Mary Todd Haight
Agency, Institution or Organization Requesting Rescheduling: USGS Columbia River Research Lab
Funding Type: expense
Project Leader: Alec G. Maule
Province: Mainstem/Systemwide
Subbasin: Systemwide
 
Contact Person
First Name: Alec
Last Name Maule
Address: CRRL 5501A Cook-Underwood Rd.
City, State Zip: Cook, WA 98605
Phone: 509-538-2299 x 239
Fax: 509-538-2843
Email: amaule@usgs.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Michele Beeman Name
Address: CRRL 5501A Cook-Underwood RD Address:
City, State Zip: Cook, WA98605 City, State Zip:
Phone: 509-538-2299 x 263 Phone:
Fax: 509-538-2843 Fax:
Email: mbeeman@usgs.gov Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus spp. (salmonids)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: This is a technical assistance project in which we maintain equipment (microscopes etc.) and train smolt monitoring personnel to examine fish for signs of gas bubble disease. We have already reduced the scope by eliminating a task in which we offered support for in-seasson QA/QC of the monitors.
Deferral of existing work elements to later date: Work must be conducted on an annual basis to insure the all monitors are propoerly trained. I believe that this is a requirement to obtain the state (OR and WA) waivers to allow gas supersaturation to exceed 110%.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
45.7580 -121.6360 Columbia rRver Research Lab

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title

Proposed action to achieve the objective(s) In FY08 our budget was $22,143. For some reason in FY09 the budget came in at $20,953, about $2,000 less than we had proposed. In our original proposal for FY2007-2009 we requested: FY 2007 $23,946, FY 2008 $25,081, FY2009 $26,906.

These budgets were arrived at after several years of level funding for the project. Tracy Hauseer and I agreed to annual funding of $20,954, $22,143 & $23,718. The reduced amounts were derived primarily by eliminating travel in support of the Fish Passage Center's QA/QC of field monitors. The BPA proposed budget for FY2010 is $21,468; however, we have requested $22,141. The difference only is $663, however, failure to maintain the budget at our true costs will be compounded in out years.


Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: I have previously told BPA that (1) we are a research lab, (2) this project is not research and we are doing it as technical assistance to the region and (3) we cannot continue to subsidize the work. Now it appears we are back to that same point and the true cost of this work is $22,141. We will not be able to continue this project if true costs are not covered.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project There are no objectives associated with this proposal.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel [blank] $13,919
Supplies [blank] $1,100
Overhead [blank] $7,122

Total Estimated Budget Modification
Total FY 2008 budget modification $663
Total FY 2008 budget for this project, including modification request $22,141

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
[blank] [blank] $ 0 Cash

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
8/5/2009  7/17/2009  NA      Submitted  $663   
Decision Comments Next Steps
   
8/5/2009  8/5/2009  BPA    CAT-5: Other  Under BPA Review  $663  8/20/2009 
Decision Comments Next Steps
  This request will go to the BOG Management Group for review. 
8/5/2009  8/7/2009  BPA  Budget    BPA Approved  $663   
Decision Comments Next Steps
BPA supports this request. This request enables the project to continue to meet its objectives.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.