Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
August 26, 2009 Finalized September 2, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 200739400
BPA Project Name: Upper Salmon Screen Tributary Passage - OSC
COTR/BPA Project Manager: Jan Brady
Agency, Institution or Organization Requesting Rescheduling: Idaho Office of Species Conservation
Funding Type: expense
Project Leader: Mike Edmondson
Province: Mountain Snake
Subbasin: Salmon
 
Contact Person
First Name: Mike
Last Name Edmondson
Address: 300 North Sixth Street, Suite 101
City, State Zip: Boise, Idaho 83702
Phone: 208-334-2189
Fax: 208-334-2172
Email: mike.edmondson@osc.idaho.gov

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Amy Hines Name
Address: 300 North Sixth Street, Suite 101 Address:
City, State Zip: Boise, Idaho 83702 City, State Zip:
Phone: 208-334-2189 Phone:
Fax: 208-334-2172 Fax:
Email: amy.hines@osc.idaho.gov Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species Oncorhynchus mykiss (steelhead)
Oncorhynchus tshawytscha (chinook)

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: The Upper Salmon Basin Watershed Project (USBWP) has been operating under budget, returning funds, and generally underperforming due to poor management in the 2005 to 2007 performance period. In 2007 the state of Idaho and BPA signed an MOA changing the management structure of the USBWP identifying the Idaho Office of Species Conservation as the oversight agency for the USBWP. Increases in performance have been noted and the request to increase funds corresponds to three areas: 1) Creation and implementation of a GIS based planning tool utilizing cost-benefit ratios within the project ranking process; 2) More projects are being executed and funds are needed to implement the planned projects; 3) Increases in FTEs: 0.5 FTE planner position for USBWP and an 0.5 FTE administrative assistant for OSC.
Deferral of existing work elements to later date: The USBWP currently has several projects totaling an estimated $191,145 in the planning and development stages with concurrence from landowners. A delay in the funding for the implementation and construction of these projects would negatively impact timelines and potentially, landowner relations.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
Upper Salmon Basin

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
B Identify and Select Projects
C Produce Plan - Sub-basin Wide Planning Tool

Proposed action to achieve the objective(s) An additional .5 FTE is being added to subcontracted amounts to accomplish milestones in Work Element B. Additional milestones will be added to Work Element C. Work Element budgets for both B and C will increase.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: The projects being implemented directly address the major limiting factors affecting Snake River spring/summer Chinook and Snake River steelhead in the Upper Salmon Basin. Reference progress to date as identified in 2009 GAP analysis by Kathy Fisher, et. al, BPA.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2004 Biological Opinion habitat FCRPS BIOP Table 5 (page 44) and Table 5-9 (page 5-20) in the “Comprehensive Analysis of the FCRPS and Mainstem Effects of Upper Snake and other tributary Actions” (August 2007) the action agencies made a commitment to a 7% increase in egg to smolt survival in the Lemhi disconnected tributaries and Carmen Creek. Limiting factors include low stream Flow, migration barriers, sediment, and entrainment in irrigation diversions. Actions addressing primary limiting factors include replace impassable culverts screen diversion on tributaries schedule for reconnection, move points of diversion to points further downstream, modify irrigation diversion to accommodate fish passage.

Enhance riparian zones through fencing and other methods (2009 GAP analysis by Kathy Fisher, et. al, BPA).

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Replace culverts replace impassable culverts
Screen diversions screen diversions on tributaries scheduled for reconnection
Move points of diversion move points of diversion to points further downstream
Modify irrigation diversions modify irrigation diversions to accommodate fish passage
Lower turbidity Lower turbidity
Lower temperature Lower temperature
Enhance riparian zones Enhance riparian zones through fencing and other methods
Create planning tool This is an existing objective for the project. Create a sub-basin wide planning tool to frame the discussion around projects in the basin, in order to prioritize projects to maximize the benefit for affected anadromous species.
Identify and select projects This is an existing objective for the project. Working with landowners, the Technical Team, and the Advisory Board, the USWBP will identify projects in the Upper Salmon Basin. Using the soon to be complete Lemhi Conservation Plan and NOAAF Recovery Plan along with the subbasin plan, the USBWP will solicit, design and present projects to the Technical Team and the USBWP Advisory Board for ranking and approval. BPA will work with the USBWP early in the selection process in a collaborative manner to ensure that resources are wisely spent and selected projects accomplish BPA objectives.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Enhance riparian zones Identify and Select Projects Identify and Select Projects This is an existing work element. Funds are being added to support .5 FTE. Working with landowners, the Technical Team, and the Advisory Board, the USWBP will identify projects in the Upper Salmon Basin. Using the soon to be complete Lemhi Conservation Plan and NOAAF Recovery Plan along with the subbasin plan, the USBWP will solicit, design and present projects to the Technical Team and the USBWP Advisory Board for ranking and approval. BPA will work with the USBWP early in the selection process in a collaborative manner to ensure that resources are wisely spent and selected projects accomplish BPA objectives. none 2009-2010 $36,704 Yes
Create planning tool Produce Plan Sub-basin Wide Planning Tool The existing work element creates a sub-basin wide planning tool to frame the discussion around projects in the basin, in order to prioritize projects to maximize the benefit for affected anadromous species. This will add additional funds to this existing work element. Phase I of this project was paid for with 2008-2009 funds. Phase II is taking place this budget year. This modification will add two final tasks to the existing work element for Phase II. none 2009-2010 $20,500 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
Enhance riparian zones Install Fence Install Middle Carmen Riparian Fence Install Middle Carmen Riparian Fence 1389, 1390, 1391, 1392, 1401 2009-2010 $52,090 Yes
Enhance riparian zones Install Fence Install Upper Carmen Riparian Fence Install Upper Carmen Riparian Fence 1389, 1390, 1391, 1392, 1401 2009-2010 $51,475 Yes
Enhance riparian zones Install Fence Fisher Riparian Fence (Salmon) Fisher Riparian Fence (Salmon) 1389, 1390, 1391, 1392, 1401 2009-2010 $48,290 Yes
Enhance riparian zones Install Siphon Install Hayden Creek 1A Siphon Install Hayden Creek 1A Siphon none 2009-2010 $34,000 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Other Subcontracts $243,059

Total Estimated Budget Modification
Total FY 2008 budget modification $243,059
Total FY 2008 budget for this project, including modification request $643,282

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?
Idaho Office of Species Conservation - PCSRF funds subcontracted salary and operating costs $101,745 Cash

Section 9: Narrative, Maps and Project Documents
No documents are associated with this request

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
9/2/2009  8/26/2009  NA      Submitted  $243,059   
Decision Comments Next Steps
   
9/2/2009  9/2/2009  BOG  Budget  CAT-5: Other  Under BOG Review  $243,059  12/15/2009 
Decision Comments Next Steps
  This request will be pooled up for the fourth quarter review with a Council recommendation in November, and BPA decision in December. 
9/2/2009  11/20/2009  BPA  Budget    BPA Approved  $243,059   
Decision Comments Next Steps
BPA approves with Council concurrence to add $243,059 for coordination, development and implementation of on-the-ground projects not covered under the Idaho Accord.   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.