Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
September 22, 2009 Finalized September 30, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199607705
BPA Project Name: Meadow Creek Watershed Restoration (1996-077-05); Mill Creek Watershed Restoration (2000-036-00)
COTR/BPA Project Manager: Dave Kaplowe
Agency, Institution or Organization Requesting Rescheduling: Nez Perce Tribe DFRM
Funding Type: expense
Project Leader: Mark Johnson
Province: Mountain Snake
Subbasin: Clearwater
 
Contact Person
First Name: Mark
Last Name Johnson
Address: PO Box 365
City, State Zip: Lapwai, ID 83540
Phone: 208-621-3561
Fax: 208-843-7144
Email: markj@nezperce.org

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Arleen Henry Name
Address: PO Box 365 Address:
City, State Zip: Lapwai, ID 83501 City, State Zip:
Phone: 208-843-7317 Phone:
Fax: Fax:
Email: arleenh@nezperce.org Email:
Note: Finance Department Note:

Section 2a: Description (Species Information)
Target Species all species

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Requested change is to 1)merge two ongoing projects (1996-77-05 and 2000-036-00) and 2)add watersheds that are adjacent to these existing projects. The result will expand the geographic scope of implementation in the South Fork Clearwater River which is a high priority area for Summer/Winter Steelhead under the 2008 FCRPS BiOp. No change in planned funding allocation is requested.
Deferral of existing work elements to later date: Requested change is to 1)merge two ongoing projects (1996-77-05 and 2000-036-00) and 2)add watersheds that are adjacent to these existing projects. The result will expand the geographic scope of implementation in the South Fork Clearwater River which is a high priority area for Summer/Winter Steelhead under the 2008 FCRPS BiOp. No change in planned funding allocation is requested.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
45 49 11 N 115 51 27 W Lower South Fork Clearwater River

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
All work elements

Proposed action to achieve the objective(s) The proposed merger of the two ongoing projects and the addition of adjacent watersheds, all of which are tributary to the South Fork Clearwater River:
1) Existing project areas- Meadow Creek Watershed Restoration (1996-077-05) and Mill Creek Watershed Restoration (2000-036-00). 2) Additional areas- Watersheds adjacent to the above mentioned projects located both upstream and downstream of the existing project areas and directly tributary to the South Fork Clearwater River.
The proposed merger/additons will increase the combined geographic area of the project by 5 times and will incorporate all orginally proposed and contracted Work Elements of the two existing projects.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? No

Explain: The modification will greatly improve biological benefits by improving efficiency of project administration, and by expanding the geographic scope of the project. This will reduce costs to both the Nez Perce Tribe and Bonneville Power Administration allowing more of the project funds to go directly to implementation. In addition, merging the projects will make it easier to compete for grants that will provide potential matching funds.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)
NMFS 2004 habitat The proposed actions include fish passage improvement, road removal, vegetation restoration, steam habitat restoration, and road improvement. These actions will address the following limiting factors: temperature, sedimentation, habitat connectivity, and riparian condition.

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
Reduce Sedimentation Implement removal of failing roads and reduce eroison on roads that can not be removed to reduce sedimentation. Revegetate these project areas with native vegetation. Replace existing undersized culverts that are contributing to road failure.
Reduce Stream Temperature Improve riparian habitat and vegetation by reestablishing native vegetation through removing/controlling encroachment of non-native plants and planting native species. This will provide better shade for streams. In addition, remove failing roads from riparian areas and revegetate these locations in order to provide more shade for riparian areas.
Improve Habitat Connectivity Replace or remove culverts that are currently blocking aquatic species passage. This will reconnect stream habitat for both resident and anadromous fish species.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship
1996-077-05 Meadow Creek Watershed Restoration This project is proposed for merger with project 2000-036-00
2000-036-00 Mill Creek Watershed Restoration This project is proposed for merger with project 1996-077-05
2007-134-00 Protect and Restore Crooked River Watershed This project is located immediately upsteam from this proposal area on the South Fork Clearwater River. Work elements and focal species are similar.
2007-142-00 Restore and Protect American River Watershed This project is located immediatlely upsteam from this proposal area on the South Fork Clearwater River. Work elements and focal species are similar.
2000-035-00 Reabilitate Newsome Creek This project is located immediatlely upsteam from this proposal area on the South Fork Clearwater River. Work elements and focal species are similar.
2002-072-00 Protect & Restore Red River Watershed This project is located immediatlely upsteam from this proposal area on the South Fork Clearwater River. Work elements and focal species are similar.

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Contruction/Implementation

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost

Total Estimated Budget Modification
Total FY 2008 budget modification $ 0
Total FY 2008 budget for this project, including modification request $ 0

Outyear Budget Totals
Not applicable

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
Document Type Size Date

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
9/30/2009  9/22/2009  NA      Submitted  $ 0   
Decision Comments Next Steps
   
9/30/2009  9/30/2009  BOG    CAT-5: Other  Under BOG Review  $ 0  10/15/2010 
Decision Comments Next Steps
There is no scope change, just contract efficiency.  This request will be run by the BOG Management Group for concurrence. 
9/30/2009  11/9/2009  BPA      BPA Approved  $ 0   
Decision Comments Next Steps
BPA approves with council concurrence to combine projects 1996-077-05 and 2000-036-00 starting with the FY10 (or 11) contracts. The contract performance period end dates currently are 2/28/10 (1996-077-05) and 2/28/11 (2000-036-00). The new project number is 2010-003-00.  BPA will work with NPT to determine when combination will occur. Option 1: start combined project in 2010, but move back performance period of contract 41803 to 2/28/10. Option 2: start combined project in 2011, project 1996-077-05 will do another stand alone contract from 3/1/10 to 2/28/11. 
9/30/2009  11/20/2009  BPA      BPA Approved  $ 0   
Decision Comments Next Steps
After discussions with NPT & BPA, it was agreed to start the new project with the FY11 contract. No budget transfers will take place. The FY11 budget for this work will be under new project 2010-003-00.   

Part 3 of 3. Comments on this Modification Request
Comment Date Commentor Agency Comment
10/2/2009 Dave Kaplowe BPA This project combination and expansion of geographic area has the potential to increase financial and adminstrative efficiency, as well as provide greater benefit to the BiOp priority Steelhead population with no additional funds.