Within-Year Modification Request Form for FY 2008

 
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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative Information
Section 2: Description
Section 3: Related Projects
Section 4: Planning and Design
Section 5: Construction/Implementation
Section 6: Operations and Maintenance
Section 7: Monitoring and Evaluation
Section 8: Total Budget
Section 9: Project Documents
Part 2. Current Status of Modification Request
Part 3. Comments on this Modification Request


Part 1 of 3. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status BOG Meeting Date
October 28, 2009 Finalized November 4, 2009

Modification Type: FY 2008 Within-Year Ongoing
BPA Project Number: 199107800
BPA Project Name: John R. Palensky Wildlife Area
COTR/BPA Project Manager: John Baugher
Agency, Institution or Organization Requesting Rescheduling: Oregon Department of Fish and Wildlife
Funding Type: expense
Project Leader: Sue Beilke
Province: Lower Columbia
Subbasin: Willamette
 
Contact Person
First Name: Sue
Last Name Beilke
Address: 18330 NW Sauvie Island Road
City, State Zip: Portland, OR 97231
Phone: 503-621-3488, X227
Fax: 503-621-3025
Email: Sue.G.Beilke@state.or.us

Administrative Contacts
Primary Administrative Contact Secondary Administrative Contact:
Name Jerilyn Irvine Name
Address: 3406 Cherry Ave., NE Address:
City, State Zip: Salem, OR 97303-4924 City, State Zip:
Phone: 503-947-6137 Phone:
Fax: 503-947-6140 Fax:
Email: Jerilyn.Irvine@state.or.us Email:
Note: Note:

Section 2a: Description (Species Information)
Target Species amphibians
bird species
duck
fish
herptiles

Provide explanations as to why the following alternative funding solutions are not feasible and will jeopardize the project:
Reduction in existing scope of project: Due to increases in personnel costs, OPE (health insurance, etc.), costs of maintenance and repair of field equipment, etc., costs for FY2009-2010 have increased compared to FY08-09, but the approved current budget is the same as the FY08-09 approved funding ($127,728). Reducing the existing scope of work will not accomodate the increases in personnel time, repairing/replacing equipment, etc., and could have potential negative impacts to habitats if current project activites, such as invasive noxious weed removal is not carried out on an annual basis.
Deferral of existing work elements to later date: Deferring existing work elements, including removal of invasive noxious weeds to a later date, could have potential negative impacts by allowing these species to spread. Removal of invasive species on an annual basis is essential in order to "keep on top" of these invasive species and potential new ones that may arrive, and to meet the biological objectives of the site, including protecting and maintaining existing habitats.

Section 2b: Description (Location Information)
Location(s) at which the action will be implemented
Latitude Longitude Location Description
Project site is located 12 miles northwest of Portland and adjacent to Multnomah Channel.

Is this/Are these the same study location(s) that was/were identified in the original proposal? Yes

Condition/situation creating the need for the modification:
Is the situation the result of a catastrophic event that occurred within the existing location? No
Has a habitat/population/mechanical/structural dilemma developed in the proposed study location since the contract was signed with BPA? No

Section 2c: Description (Work Element Information)
What work elements in the existing proposal does the proposed modification address?
Work Element Work Element Title
D. Plant native vegetation. Conduct planting/seeding projects in targeted wetland and riparian areas to increase plant diversity, increase cover, food and nesting habitats. Objective: Protect, maintain and enhance wetland and riparian habitats. E. Remove invasive, non-native vegetation. Remove/control invasive plant species including ivy, knotweed and blackberry in targeted wetland and riparian habitats. Objective: Protect, maintain, and enhance wetland and riparian habitats.

Proposed action to achieve the objective(s) Work Element D. Plant Native Vegetation. This work element includes planting native shrubs and trees in areas devoid of native species and to increase the biolocial diversity of targeted areas. These areas include margins of ponds and banks of backwater sloughs on site, in order to increase shade, nesting, food and cover habitat for a diversity of species. M&E includes yearly plant surveys and photo documentation, noting wildlife damage, percent survival, etc. Work would be conducted from November, 2009, through February, 2010. Work Element F. Remove invasive, non-native vegetation. This work element includes removal of invasive species such as English ivy, blackberry and Japanese knotweed from targeted areas. With assistance from field crews and a part time assistant, a variety of methods will be used to removal noxious weeds, with herbicide treatment as a follow-up where necessary. M&E would be conducted through yearly surveys and photo documentation noting removal success, etc. Work would be conducted from June, 2009, through February, 2010.

Does not implementing this modification jeopardize the ability to achieve existing biological objectives of this project, as well as other projects? Yes

Explain: Without the proposed modification, there will be insufficent funding available to allow for increased personnel costs as well as increased costs in repair/replacement of field equipment, supplies, etc. that have occurred since this budget/contract was originally approved. The cost increases, such as repairing equipment, are necessary for carrying out planned planting projects as well as noxious weed removal projects; carrying out both of these work elements allows for meeting the existing biological objectives for the site.

Section 2d: Description (BiOp Information)
NMFS and/or FWS Biological Opinion that this funding request addresses Strategy
NMFS &/or USFWS
How proposed actions will address the BiOp
(i.e., substrategy / limiting factor / metric to be achieved)

Section 2e: Description (Objectives)
Objectives of this proposed project
Objective
(abbreviation)
Full Description
D. Plant native vegetation. D. Plant native vegetation in order to enhance various wildlife habitats and to protect and maintain existing high quality habitats on site.
F. Remove invasive species. F. Remove invasive, non-native plant species in order to restore native habitats for target and other wildlife species.

Section 3: Is This Funding Request Related to Other Projects in the Basin?

Other projects that are related to this request
Project # Project Title/Description Nature of Relationship

Section 4: Estimated Budget for Planning & Design phase for this request (request amount only)

Work element-based estimated budget
Planning & Design
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Planning & Design
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Planning & Design

Section 5: Estimated Budget for Contruction/Implementation phase for this request (request amount only)

Work element-based estimated budget
Contruction/Implementation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?
D. Plant native vegetation. Plant Vegetation Plant native vegetation. Native plant species will be installed in various habitats, including along pond margins and banks of sloughs in wetlands and riparian areas. Plants will include bare root stock and cuttings from native plants (willows, dogwood) on site. Activities will be carried out with assistance from field crews and a part time assistant. 15 acres 2009-2010 $15,830 Yes
F. Remove invasive species. Remove vegetation Remove non-native vegetation. conduct removal of invasive, non-native plant species including English ivy, blackberry and Japanese knotweed in various habitats on site.Methods of control will include hand and mechanical methods as well as herbicide treatment where necessary. Activities will be conducted with the assistance of field crews and a part time assistant. 50 acres 2009-2010 $61,745 Yes

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Contruction/Implementation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost
Plant Vegetation Install native plant species in various habitats. 2010 2011 $12,000
Remove vegetation Remove invasive, non-native plant species. 2010 2011 $65,000
Plant Vegetation Install native plant species in various habitats 2011 2012 $6,000
Remove vegetation Remove invasive, non-native plant species 2011 2012 $60,000
Plant Vegetation Install native plant species in various habitats 2012 2013 $5,000
Remove vegetation Remove invasive, non-native plant species 2012 2013 $58,000

Outyear totals
Contruction/Implementation
FY 2009 FY 2010 FY 2011 FY 2012
$77,575 $77,000 $66,000 $63,000

Section 6: Estimated Budget for Operations & Maintenance phase for this request (request amount only)

Work element-based estimated budget
Operations & Maintenance
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Operations & Maintenance
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Operations & Maintenance

Section 7: Estimated Budget for Monitoring & Evaluation phase for this request (request amount only)

Work element-based estimated budget
Monitoring & Evaluation
Objective Work Element Work Element Title Work Element Description Description of Metrics Task Duration
in FYs
Estimated Budget Subcontractor?

Outyear work element-based estimated 2009 - 2012 budget for this proposal
Monitoring & Evaluation
Work Element Work Element Outyear Description Starting FY
numbers only
Ending FY
numbers only
Estimated cost

Outyear totals
Monitoring & Evaluation

Section 8: Total Budget Modification Request

Itemized Estimated Budget
Item Note FY 2008 Cost
Personnel Full time NRS 2 $56,944
Supplies Plants, tools, equipment repair/replacement $5,173
Other Field crews $4,000
Overhead Overhead $26,379
Personnel Part time field assistant $10,800
Fringe Benefits OPE $30,965
Travel Milage reimbursement $825

Total Estimated Budget Modification
Total FY 2008 budget modification $7,358
Total FY 2008 budget for this project, including modification request $135,086

Outyear Budget Totals
  2009 2010 2011 2012
Construction & Implementation $ 77,575 $ 77,000 $ 66,000 $ 63,000
Total Outyear Budgets $ 77,575 $ 77,000 $ 66,000 $ 63,000

Cost sharing associated with this modification
Organization Item or Service Provided Amount ($) Cash or in-kind?

Section 9: Narrative, Maps and Project Documents
No documents are associated with this request

Part 2 of 3. Current Status of Modification Request
Meeting Date Status Record Entry Date Decision Group Adjustment Category Urgency Status Budget Impact Reconsider Date
11/4/2009  10/28/2009  NA      Submitted  $7,358   
Decision Comments Next Steps
   
11/4/2009  11/4/2009  BPA  Budget    BPA Approved  $7,358  12/3/2009 
Decision Comments Next Steps
The $7,358 will be addressed through the threshhold process for FY09. For FY10 Council has provided BPA with a starting point and BPA will make the decision.  Sue to follow up with her BPA COTR on her project budget needs. 
11/4/2009  11/13/2009  BPA      Under BPA Review  $7,358   
Decision Comments Next Steps
There was an error in the last post. This request has not been approved. It is still under BPA review. We appologize for the inconvenience.   
11/4/2009  11/20/2009  BPA  Budget    BPA Approved  $7,358   
Decision Comments Next Steps
BPA approved with council concurrence (through BOG Mgmt group) to approve this request. To meet project objectives of, $7,358 is added to the FY09 budget (to be added to the FY09 contract).   

Part 3 of 3. Comments on this Modification Request
There are no comments on this proposed modification.