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Project Proposal Request for FY 2007 - FY 2009 Funding

Proposal 199503300: O&M Yakima Basin Fish Screens

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Table of Contents
Part 1. Administration and Budgeting
Section 1: General Administrative
Section 2: Project Location
Section 3: Project Species
Section 4: Past Accomplishments
Section 5: Relationship to Other Projects
Section 6: Biological Objectives
Section 7: Work Elements
Section 8: Budget
Section 9: Project Future
Section 10: Documents
Part 2. Reviews
Part 1 of 2. Administration and Budgeting
Section 1: General Administrative Information
Process Information:
Date Proposal Submitted & Finalized Status Form Generator
January 10, 2006 Finalized Scott Kline

Proposal Type: Ongoing
Proposal Number: 199503300
Proposal Name: O&M Yakima Basin Fish Screens
BPA Project Manager: Jonathan McCloud
Agency, Institution or Organization: Bureau of Reclamation
Short Description: This proposal provides for continuation of funding for the existing comprehensive operation & maintenance program by the USBR of BPA owned Yakima Phase II fish screening and trapping facilities.
Information Transfer: No information occurs as a result of the operation and maintenance. New technologies, new methods of operation and maintenance, discussions of costs versus benefits, are discussed at annual meetings between Reclamation, BPA, Washington Department of Fish and Wildlife, and Battelle Laboratory personnel.
 
Project Proposal Contacts
Contact Organization Address Phone/Email Roles Notes
Form Submitter
Scott Kline U. S. Bureau of Reclamation Upper Columbia Area Office, 1917 Marsh Rd
Yakima, WA 98901
Ph: (509) 575-5848 x277
Fax: (509) 454-5612
Email: skline@pn.usbr.gov
Form Submitter
All Assigned Contacts
Scott Kline U. S. Bureau of Reclamation Upper Columbia Area Office, 1917 Marsh Rd
Yakima, WA 98901
Ph: (509) 575-5848 x277
Fax: (509) 454-5612
Email: skline@pn.usbr.gov
Form Submitter

Section 2: Project Location
Sponsor Province: Columbia Plateau ARG Province: No Change
Sponsor Subbasin: Yakima ARG Subbasin: No Change
Location(s) at which the action will be implemented
Latitude Longitude Waterbody Location Description County/State Subbasin Primary?
Yakima & Naches Rivers, Ahtanum & Toppenish Creeks Twenty-six fish screens sites throughout the Yakima River subbasin including the Yakima River, Naches River, Ahtanum Creek, and Toppenish Creek Yakima, Washington Yakima Yes

Section 3: Focal Species
Focal Species:
Primary Secondary Additional Species
All Anadromous Fish
All Resident Fish

Section 4: Past Accomplishments
Past Accomplishments for Each Fiscal Year of This Project
Fiscal Year Accomplishments
2005 Add new site: Fogarty fishscreens. Remove Roza Dam Adult Trap to separate contract #23071 under project #1997-013-25, for a total of 26. O&M performed on all sites.
2004 Add new site: Packwood fishscreens for a total of 26. O&M performed on all sites.
2003 O&M performed on all sites.
2002 Add new site: Selah Moxee for a total of 25. O&M performed on all sites.
2001 Add new sites: Wilson/Bull & LaFortune/Powell fishscreens for a total of 24. O&M performed on all sites.
2000 O&M performed on all sites.
1999 Add new sites: Johncox fishscreens for a total of 22. O&M performed on all sites.
1998 Add new sites: Younger & Old Union fishscreens for a total of 21. O&M performed on all sites.
1997 Add new sites: Bull, Ellensburg Mill, Clark, Lindsey , Union Gap, WIP Upper & WIP Lower fishscreens for a total of 19. O&M performed on all sites.
1996 Add new sites: Toppenish Pump, Fruitvale & Naches-Selah fishscreens, abandon Kiona Screens, for a total of 12. O&M performed on all sites.
1995 Add new sites: Roza Adult Fish Trap & Bachelor-Hatton fishscreens for a total of 10. O&M performed on all sites.
1994 Add new sites: New Cascade, Congdon & Kelly-Lowery fishscreens for a total of 8. O&M performed on all sites.
1993 Add new sites: Gleed, Snipes Allen & Taylor fishscreens for a total of 5. O&M performed on all sites.
1992 Construction of the first Phase II fishscreens (Naches-Cowiche & Kiona) is completed and USBR begins Operation & Maintenance (O&M) duties.

Section 5: Relationships to Other Projects
Other Current Projects Related to this Project (any funding source)
Funding Source Related ID Related Project Title Relationship
BPA 198506200 Yakima/Huntsville Screen Eval Periodic independent monitoring and evaluation of the effectiveness of Phase II facilities by Battelle Pacific NW Laboratories scientists.
BPA 199105700 Yakima Bas Screen Fab Ph 2 Fabrication of Phase II facility drumscreens by Washington Dept of Fish & Wildlife.
BPA 199107500 Yakima Fish Screens Cons Bor Design and construction of Phase II facilities by USBR
BPA 199200900 Yakima Ph Ii/Huntsvill Scr O&M O&M of Phase II facilities by Washington Dept of Fish & Wildlife. Facility custody is passed to USBR by BPA, however O&M duties are accomplished through a cooperative effort between USBR and WDFW

Section 6: Biological Objectives
Biological Objectives of this Proposed Project
Biological Objective Full Description Associated Subbasin Plan Strategy Page Nos
Prevent injury or mortality of fish Prevent injury or mortality to fish moving past irrigation diversions screened by Phase II fishscreens. It also assures the maximum useful life of these facilities and protects BPA's capital investment through good long-term maintenance. Yakima Install fish screens on all water diversions. This implies operation and maintenance of those screens as well, as the screens will not operate in criteria unless operated properly and maintained. 78

Section 7: Work Elements
Work Elements and Associated Biological Objectives
Work Element Name Work Element Title Description Start Date End Date Estimated Budget
Operate and Maintain Habitat/Passage Annual Maintenance of Fish Screens Removal of seasonal silt, sand, and debris accumulations that can not be removed “in the wet.” Perform scheduled maintenance, major and minor repairs, and/or replacements of fish screen components. Set and seal fish screens in preparation for water diversion, ensuring that they meet current state and federal fish screening criteria, and that all systems, (i.e. electrical, mechanical, etc.) are operational, and coordinate with irrigators on start up procedures. 5/1/2007 4/30/2010 $75,420
Biological Objectives Metrics
No Metrics for this Work Element

Operate and Maintain Habitat/Passage Routine Operation and Maintenance of Fish Screens Provide weekly site visits for operation and maintenance (and sometimes more frequently depending on the site). Provide minor maintenance (for example, screen cleaning), contractor (irrigator) monitoring, emergency repairs, and record keeping. At sites where the primary O&M duties are assigned to WDFW, Reclamation O&M tasks will be limited to: incorporating WDFW facilities into Reclamation's preventive maintenance record system, providing WDFW with preventive maintenance schedules, checksheets, daily activity logs and other forms and records as appropriate, preparing facility operation and maintenance manuals jointly with WDFW, inspecting and maintaining overhead gantry cranes, providing and maintaining lock systems, and providing electrical work as needed. WDFW will provide Reclamation with completed forms and logs which Reclamation shall enter into their historical maintenance records. 5/1/2007 4/30/2010 $154,120
Biological Objectives Metrics
No Metrics for this Work Element

Manage and Administer Projects Contractor Reimbursements O&M staff will verify and process invoices submitted for payment by contractors with affected irrigation districts and canal companies (water users) for costs over and above their historic operation and maintenance costs incurred during the irrigation season. At sites where the primary O&M duties are assigned to WDFW (see Table 1), WDFW shall be given responsibility for monitoring work quality and activity of those water users and making payments to those water users for work performed where required under those contracts. In case of disputes, Reclamation shall serve as the final authority regarding water user work performance and cost reimbursements. 5/1/2007 4/30/2010 $13,120
Biological Objectives Metrics
No Metrics for this Work Element

Manage and Administer Projects Manage and Administer Project Provide oversight of the project throughout the performance period. Respond to BPA as requested, providing financial, contractual, and administrative documents. Prepare FY06 Statement of Work and submit no less than 90 days before end of current contract. 5/1/2007 4/30/2010 $3,280
Biological Objectives Metrics
No Metrics for this Work Element

Provide Technical Review Participation in Annual Work Plan Meetings O&M staff will participate in the annual workplan meeting, providing updates of seasonal activities, review evaluation of monitored sites, discuss future needs at specific sites, and consult on assignment of new or reassigned sites 5/1/2007 4/30/2010 $3,280
Biological Objectives Metrics
No Metrics for this Work Element

Provide Technical Review Review of Operation and Maintenance Examinations A thorough review of O&M activities at one-fourth of all sites each year. This includes a complete inspection by the O&M supervisor to address any tasks that need to be completed to keep the screens operating within criteria. For example, facilities structural and mechanical components are inspected for wear and serviceability. This provides a comprehensive evaluation of all sites once every four years. 5/1/2007 4/30/2010 $32,790
Biological Objectives Metrics
No Metrics for this Work Element

Produce Annual Report Annual Report on the O&M of Yakima Basin Phase II Fish Screens Write annual report summarizing accomplishments for the performance period and submit to Bonneville COTR (McCloud) 5/1/2007 4/30/2010 $3,280
Biological Objectives Metrics
No Metrics for this Work Element

Produce Status Report Produce Pisces Status Report Produce Pisces status report 5/1/2007 4/30/2010 $9,840
Biological Objectives Metrics
No Metrics for this Work Element


Section 8: Budget

Itemized Estimated Budget
Item Note FY 2007 Cost FY 2008 Cost FY 2009 Cost
Travel mileage on vehicles plus travel for Review of Operations and Maintenance Examinations $5,830 $6,010 $6,190
Personnel [blank] $41,940 $43,190 $44,490
Fringe Benefits [blank] $19,620 $20,210 $20,810
Overhead [blank] $14,300 $14,730 $15,180
Supplies [blank] $9,550 $9,840 $10,130
Other contractor reimbursements $4,240 $4,370 $4,500
Totals $95,480 $98,350 $101,300

Total Estimated FY 2007-2009 Budgets
Total Itemized Budget$295,130
Total Work Element budget$295,130

Cost sharing
Funding Source or Organization Item or Service Provided FY 2007 Est Value ($) FY 2008 Est Value ($) FY 2009 Est Value ($) Cash or in-kind? Status

Section 9: Project Future
Project Future Costs and/or Termination
FY 2010 Est Budget FY 2011 Est Budget Comments
$105,000 $108,000 [Outyear comment field left blank]
Future Operations & Maintenance Costs
Increased costs associated with cost of living increases to personnel salaries and travel costs.
 
Termination Date Comments
never As long as fish screens are used to protect fish from entering irrigation diversions, these fish screens will need to be operated and maintained.
 
Final Deliverables
Annual reports itemize tasks completed and costs. This will continue as long as the fish screens exist.

Section 10: Narrative
Document Type Size Date

Part 2 of 2. Reviews of Proposal
Administrative Review Group (ARG) Results
Account Type:
Expense
No changes were made to this proposal


NPCC Final Funding Recommendations (October 23, 2006) [Full NPCC Council Recs]

FY 2007 Budget
$96,000
FY 2008 Budget
$96,000
FY 2009 Budget
$96,000
Total NPCC Rec
$288,000
Budget Type:Expense
Budget Category:ProvinceExpense
Recommendation:Fund
Comments:


NPCC Draft Funding Recommendations (September 15, 2006) [Full NPCC Council Recs]

FY 2007 Budget
$96,000
FY 2008 Budget
$96,000
FY 2009 Budget
$96,000
Total NPCC Rec
$288,000
FY 2007 MSRT Rec
$ 0
FY 2008 MSRT Rec
$ 0
FY 2009 MSRT Rec
$ 0
Total MSRT Rec
$ 0
Budget Category:ProvinceExpense
Comments:


Independent Scientific Review Panel Final Review (August 31, 2006) [Download full document]

Recommendation: Fundable
NPCC Comments: This proposal would continue O & M on Yakima basin screens, clearly an essential, routine component of the process. The proponents seem to have shown consistent improvement over the history of the project and have a track record of success and monitoring. Proposal 198506200 provides monitoring data using up-to-date technology for the performance of the screens. "A thorough review of O&M activities at one-fourth of all sites each year" is the target for the program. More rationale is needed to support the 25% sample rate as well as information on how the sites are chosen. It is possible that some problem sites are going unattended until it is their turn in the cycle?


Independent Scientific Review Panel Preliminary Review (June 2, 2006) [Download full document]

Recommendation: Fundable
NPCC Comments: This proposal would continue O & M on Yakima basin screens, clearly an essential, routine component of the process. The proponents seem to have shown consistent improvement over the history of the project and have a track record of success and monitoring. Proposal 198506200 provides monitoring data using up-to-date technology for the performance of the screens. "A thorough review of O&M activities at one-fourth of all sites each year" is the target for the program. More rationale is needed to support the 25% sample rate as well as information on how the sites are chosen. It is possible that some problem sites are going unattended until it is their turn in the cycle?

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